What Equipment Do You Need to Start an Event Planning Business?

Image Source: starevent.vn Are you thinking about starting your own event planning business but unsure about the necessary equipment? Look no further! This article will guide you in the right direction, providing essential resources that...

Event Planning Equipment Image Source: starevent.vn

Are you thinking about starting your own event planning business but unsure about the necessary equipment? Look no further! This article will guide you in the right direction, providing essential resources that can make a significant difference in your event planning journey.

Event Equipment Rental

Let's delve into some of the essential event equipment rentals you should consider when launching your event program.

The event planning industry is rapidly growing, and as an entrepreneur, it's crucial to be organized and well-prepared. The good news is that some of the tools you need may already be in your possession, making starting an event planning business cost-effective.

To get yourself organized and ready for business, gather the following tools:

Cell Phone

Your phone is an indispensable tool for running your event planning business. It allows you to reach out to potential customers and discuss any changes within the event timeline. When purchasing a phone, consider battery life, ensuring that it won't disappoint you during important discussions. A reliable phone is an excellent investment for interacting with your clients effectively.


A lightweight laptop is a valuable tool for event planning businesses that are constantly on the move. Make sure your laptop is protected with a suitable bag and updated with the latest software. Your computer should have event diagraming capabilities, event element customization, contact lists, guest tracking, floor plan layouts, special requests, notes, to-do lists, and a shareable calendar. These features will help you stay organized and manage your events seamlessly.

Business Cards

You never know when you'll meet someone in need of an event planner, so carrying business cards is crucial. These small, two-by-three-inch cards should be your constant companions, ready to be distributed at networking meetings or any event you attend. Be sure to include your name, contact information, and a brief description of your services.

High-Speed Internet

To effectively use event planning software, you'll need a reliable and fast internet connection. Talk to other small business owners in your area to determine the best internet provider. Investing in a top-notch router and ensuring a stable WiFi connection will support your online event planning activities.


If you live outside the city or need to meet clients at specific locations, having a car is essential. It enables you to be punctual and effectively scout venues and search for show-stopping event decorations. A reliable mode of transportation is crucial for maintaining a professional image and meeting client expectations.


Some clients prefer physical copies of event floor plans and inspiration photos. Having a printer in your office allows you to produce these documents promptly. Ensure that your printer is in good working condition and always stocked with ink and paper.


A tablet is a handy alternative to a laptop, especially when attending meetings or on-the-go. Consider ordering a customized tablet branded with your company's name for a professional touch.


As your business grows, high-quality photos become crucial for building your event portfolio. Invest in a DSLR camera capable of capturing stunning shots. These photos can be used for your event website, promotional materials, and as backups in case your photographer is unavailable.


Creating an inviting office space is essential, as some clients may want to visit you in person. Furnish your office with tasteful decor that reflects your event planning expertise. Consider adding eye-catching photography art near seating areas to create a visually appealing environment.


Food and beverages are essential for attracting and pleasing clients. Equip your office with a coffee maker, water dispenser, snacks, plates, glasses, and mugs. Creating a warm and welcoming atmosphere will leave a lasting impression on your clients.

Inspiration Wall or Board

Designing your next event requires a space dedicated to brainstorming and planning. Consider using chalkboard wall paint or magnet boards for attaching event-related pictures. Label each design with chalk to keep track of different events.

File Box

Stay organized by keeping your event documents in a see-through plastic file box. Opt for a box with a secure closure and a handle for easy transport. This way, you'll always have the necessary materials readily available.

Name Tags or Badges

When hosting events, attaching name tags or badges to guests' shirts makes identification and interaction more convenient. Choose from a variety of stickers or plastic name tag holders with pins to suit your event's needs.

Permanent Markers

Make a lasting impression by using bold and vibrant colors with permanent markers. They are excellent for capturing attention and adding personal touches to your event materials.

Mini Sewing Machine

Staying organized and prepared is essential for event planners. A mini sewing machine or a pre-made sewing kit with all the necessary supplies can help you quickly fix any unexpected issues. It's always better to be safe than sorry!

First-Aid Kit

Ensure the safety and well-being of your clients by having a well-stocked first-aid kit on hand. Include antiseptic wipes, adhesive bandages suitable for different skin types, tweezers, ace bandages, safety scissors, and instant cold packs. Being prepared for emergencies is crucial in event planning.

Makeup Kit

For any makeup emergencies, having a backup makeup kit is essential. Your guests may forget their own makeup or require touch-ups. Include a variety of eye shadow palettes, concealers, lipsticks, glosses, and other makeup essentials. Don't forget to stock up on cotton balls, swabs, tissues, and sanitary towels.

AV Tool

Consider owning an AV tool or renting one to provide catch-box tossable microphones at events. This unique feature adds an interactive element and motivates participants to engage actively.

Cord Covers

When setting up a podium or stage, cords can be unsightly and pose a tripping hazard. Choose between extension cords or floor cords and use flexible cord covers to ensure a neat and safe event space.

Backup Chargers

As an event planner, it's crucial to be prepared for any situation. Having multiple backup chargers plugged into wall outlets can save you from a low phone battery during emergencies. This way, you and your guests will be safer and able to communicate effectively.

Starting an event planning business requires the right tools to stay organized and deliver exceptional experiences for your clients. By investing in the equipment mentioned above, you'll be well-prepared to embark on your exciting journey in the event planning industry.

Remember, success in event planning is not just about the tools you have but also your creativity, passion, and dedication to creating memorable events. Good luck on your new venture!