The Essential Guide to Planning Your Baby's First Birthday Party

Your baby's first birthday party is a truly special occasion that you'll want to cherish forever. But let's face it, organizing the perfect celebration can be quite overwhelming, especially if you're a first-time parent. With...

Your baby's first birthday party is a truly special occasion that you'll want to cherish forever. But let's face it, organizing the perfect celebration can be quite overwhelming, especially if you're a first-time parent. With so many things to consider, it's easy to lose sight of what really matters.

That's why we've put together the ultimate first birthday party checklist to help you plan the perfect celebration for your little one. From picking a theme to sending out invitations, we've got you covered every step of the way. So grab a pen and paper, and let's start planning that unforgettable party!

kiddys kingdom first birthday party planning checklist Image: kiddys kingdom first birthday party planning checklist

1 Month Before

Select Date and Time

Choose a date and time for the party that works best for you and your guests. Avoid public holidays or midweek dates, if possible, to ensure maximum attendance.

Make a Guest List

Start by inviting your immediate family and friends. Extend the guest list based on your preferences and consider any logistical factors, such as distance or availability.

Make a List of Phone Numbers

Create a contact list with everyone's phone numbers and email addresses. This will come in handy when sending out invitations and coordinating with your guests.

Select a Party Location

Decide whether you want to host the party at home or choose an outdoor venue. If you opt for an outdoor location, make sure you have a backup plan in case of bad weather.

Decide on a Party Theme

While not necessary, a themed party can add a special touch to the celebration. Choose a theme that resonates with your child's interests or opt for popular themes like fairy tales or favorite characters.

Set a Budget

Determine how much you're willing to spend on the party. Allocate funds for the venue (if applicable), food, decorations, and other essentials. Remember, you don't need to go overboard with your budget.

Book Outdoor Venue (if required)

If you decide to host the party at an outdoor venue, make sure to book it well in advance. Popular locations tend to get booked quickly, especially during warmer months.

kiddyskingdom first birthday party design Image: kiddyskingdom first birthday party design

3 Weeks Before

Create & Deliver Invitations

Send out invitations to your guests. Consider using digital invitations for convenience and time-saving. Personalize the invitations and include all the necessary details about the party.

Plan Your Baby's Outfit (if it's a themed party)

If you've chosen a themed party, start shopping for an outfit that matches the theme. You can also consider borrowing clothes from friends or family to save money.

Have a Basic Party Menu Ready

Decide on the food you want to serve at the party. Finger buffet-style food is ideal for a first birthday party. Create a menu and make a list of the items you'll need to order or prepare.

Choose a Caterer or Sort Out Recipes

Decide whether you want to hire a caterer or prepare the food yourself. If you're comfortable in the kitchen, DIY food preparation can save you money. Alternatively, hire a caterer if you prefer to have more time and less stress.

Choose a First Birthday Cake

Select a special cake for your child's first birthday. Opt for a larger cake to ensure there's enough for everyone. Consider personalized designs or decorations that match the party theme.

Plan for Your "Thank You" Cards

Sending "Thank You" cards after the party is a thoughtful gesture. Order or create the style of cards you'd like to send and start purchasing postage stamps in advance.

Decide on 2 or 3 Party Games

Plan a few party games to keep the older kids (and adults) entertained. Classic games like potato-sack racing, hide and seek, or a pinata can be great options.

kiddys kingdom first birthday goodie bag Image: kiddys kingdom first birthday goodie bag

2 Weeks Before

Shop for Party Bag Gifts and Decorations

Make the party bags extra special by adding ribbons and birthday-themed stickers. Fill them with simple gifts that will delight the young guests.

Shop for Other Birthday Resources

Think about other supplies you might need, such as paper plates, tablecloths, and cleaning products. Make a shopping list and ensure you have everything ready for the big day.

Enlist the Help of Family & Friends

Don't hesitate to ask for help from your loved ones. Delegate tasks or specific responsibilities to willing family and friends. It will make the planning process more enjoyable and less stressful.

Order a Birthday Cake

Order a birthday cake that suits your preferences and the theme of the party. If you have specific requirements, communicate them to the bakery well in advance.

Confirm Pick-Up Date/Time with Bakery

Confirm the pick-up details with the bakery where you ordered the cake. Ensure they have all the necessary information and pick it up as scheduled.

Organize Extra Furniture and Soft Toys if the Party is at Home

If you're hosting the party at home, make sure you have enough chairs, additional toys, and baby blankets. Create a comfortable and safe environment for your little guests.

Book Outdoor Activities such as Bouncy Castles or Swings

If you've planned outdoor activities like bouncy castles or swings, book them in advance to avoid any last-minute disappointments. Ensure they will be available on the day of the party.

Book Entertainment such as Magicians and Clowns

If you want to provide additional entertainment, such as magicians or clowns, book them well in advance. Good entertainers often get booked quickly, so secure your preferred date and time.

Buy Prizes for the Party Games

Purchase simple and low-cost prizes for the party games. Chocolates and sweets are always popular choices that will bring smiles to the winners' faces.

kiddys kingdom first birthday party guests Image: kiddys kingdom first birthday party guests

1 Week Before

Get Final Headcount and RSVPs

Follow up with any guests who haven't responded yet to get a final headcount. Confirm the number of attendees to ensure you're prepared for the party.

Confirm Booking with Venue/Caterer if Applicable

If you booked a venue or hired a caterer, confirm the details and final arrangements with them based on the final headcount.

Start Organizing Party Bags and Label Them with Guest Names

Refer to your contact list and start preparing the party bags. Fill them with goodies and label each bag with the guest's name for a personalized touch.

Check Memory Storage on Your Phone or Camera

Make sure you have enough space on your phone or camera to capture all the precious moments of the day. Consider using photo-sharing sites like Google Photos for unlimited storage.

Check Your First Aid Kit

Ensure your first aid kit is fully stocked and easily accessible. Accidents can happen, so it's best to be prepared.

Shop for Your Baby's Birthday Outfit and Present

If you haven't already, shop for your baby's birthday outfit and purchase their birthday present. Combine these tasks to save time and make sure everything is ready for the big day.

Check to Ensure the Venue is Baby-Proofed

Do a thorough check of the venue to ensure it's safe and baby-friendly. Remove any potential hazards or dangerous items to create a secure environment for the little ones.

Select Appropriate Party Music

Create a playlist with age-appropriate songs that match the party atmosphere. Choose music that will keep everyone entertained and add to the overall fun and excitement.

kiddys kingdom first birthday party food table design Image: kiddys kingdom first birthday party food table design

1 Day Before

Check Candles, Cake Knife, and Matches for the Cake

Ensure you have all the necessary accessories for the birthday cake, including candles, a cake knife, and matches. Double-check everything to make the cake cutting moment extra special.

Choose Your Own Party Outfit and Accessories

Take some time to choose an outfit and accessories for yourself. Feel confident and comfortable on the big day, and don't forget to capture some photos of yourself as well.

Re-Check Guest List

Take a final look at your guest list to ensure that everyone you intended to invite is included. Double-check for any last-minute additions or changes.

Reconfirm with Your Family & Friends Regarding Assistance

Confirm with your family and friends who have volunteered to help on the day of the party. Make sure they are still available and aware of their assigned responsibilities.

Keep Your Baby's Outfit and Shoes Ready for the Big Day

Set aside your baby's outfit and shoes in an easily accessible place. This way, you won't have to scramble to find them on the day of the party.

Wrap Your Baby's Birthday Present

Wrap your baby's birthday present with care and attention. Enjoy this special moment and make the gift look as beautiful as possible.

Get to Bed Early - It's Going to Be a Long Day Tomorrow

Ensure you get a good night's sleep before the big day. Resting well will help you stay energized and ready to make lasting memories with your child.

kiddys kingdom birthday thank you card Image: kiddys kingdom birthday thank you card

On the Birthday

Start Preparing Party Food and Refreshments

Allocate the first couple of hours of the day for preparing the food and refreshments. Enlist the help of your loved ones to ensure everything is ready on time.

Set the Table and Decorations

Transform your venue or home by setting up the table and decorations. Create a festive and inviting atmosphere that matches the theme of the party.

Set a Separate Place for Presents

Designate a specific area to display and collect the birthday presents. Make it easily accessible for your guests to place their gifts.

Pick Up the Cake

Head to the bakery and pick up the birthday cake. Take care while transporting it, and consider having someone accompany you to ensure its safe arrival.

Make Sure Your Camera or Phone is Charged and Ready to Go

Ensure that your camera or phone is fully charged and ready to capture all the magical moments of the day. Test it beforehand to avoid any technical issues.

Keep Cameras and Candles Ready

Keep the birthday cake candles and your camera or phone close at hand. You'll want to be ready to capture the candle blowing moment and any other precious memories.

Keep the First-Aid Kit in a Safe Place

Ensure the first-aid kit is easily accessible throughout the party. Make sure a few other parents or responsible adults know where it's located in case of emergencies.

Keep the Guest Contact List in a Safe Place

Keep a printed copy of the guest contact list nearby. This will come in handy if you need to contact a guest or reference any important information during the party.

Take Note of Received Gifts for "Thank You" Cards

Designate someone to keep track of the gifts you receive. This will make it easier for you to send personalized "Thank You" cards to your guests after the party.

Enjoy the Celebration!

Congratulations, you've made it! Take a moment to pat yourself on the back for successfully planning your baby's first birthday party. Now, go ahead and create unforgettable memories with your loved ones.

Planning your child’s first birthday party should be an enjoyable experience. At Phillips Kiddy's Kingdom, we understand the importance of celebrating milestones. That's why parents across the country trust us to plan their festivities. We offer a range of kids' entertainment services, including cartoon characters, balloon twisting, face painting, clowns, and inflatable rentals. Our friendly team is ready to help you host an amazing event. Contact us at (844) 454-3397 or visit our website to find a location near you.

Order personalized "Thank You" cards from Phillips here.

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