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The Ultimate Cotswolds Wedding Planning Checklist: A Comprehensive Guide

You're embarking on one of the most exciting journeys of your life, and we're here to help you navigate it. Whether your wedding in the Cotswolds is just a few months away or still a...

You're embarking on one of the most exciting journeys of your life, and we're here to help you navigate it.

Whether your wedding in the Cotswolds is just a few months away or still a couple of years down the line, having a thorough planning checklist is essential to ensure that everything runs smoothly. That's where we come in! Our team of experts specializes in Cotswolds celebrations, and we're thrilled to share our hard-earned wisdom with you.

Cotswolds Wedding Planning Image by Lee Hawley Photography

In this article, we'll break down every item you need to check off as you progress toward your big day. Our checklist is based on a 12-month timeline, which is the typical engagement period for couples in the Cotswolds. Keep in mind that your timeline might be shorter or longer, but these tasks are essential for a successful wedding celebration.

Planning Checklist for a Cotswolds Wedding

At whatever stage of wedding planning you're currently at, one thing is clear: there's a lot to do. But don't panic! A well-organized checklist will make the process more manageable and smoother.

12 Months Before the Wedding

Before booking a venue or any suppliers, sit down together and establish an honest budget and vision for the day. Be open about how much you want to spend and explore the theme or look you both desire. While it's good to explore the latest wedding trends, don't stray too far from what feels right for you and your partner.

Once you've determined your budget and done some research on the cost of weddings, you can create a rough guest list based on the estimated cost per person. This guest count will be crucial when considering wedding venues.

Blackfriars Priory Image from Blackfriars Priory

With a clear understanding of your desired Cotswolds wedding and guest count, it's time to start ticking off these planning tasks:

  • Book a wedding venue
  • Hire a wedding planner
  • Register your intention to marry
  • Take out wedding insurance
  • Create a guest list

10 Months Before the Wedding

The best wedding suppliers in the Cotswolds get booked up well in advance, especially photographers and venues. Make sure you have already secured your venue, as it sets the foundation for your entire celebration. After that, focus on booking your photographer and other essential suppliers.

Take the time to select the perfect wedding photographer, but don't delay once you've found one. Book them before another couple snatches them up! Research and book bands, DJs, and caterers during this time as well, as they play a significant role in creating a memorable guest experience.

  • Book a wedding photographer & videographer
  • Book entertainment
  • Book catering & bar staff

8 Months Before the Wedding

This stage is where the details of your wedding start to come together. Order save the date cards or set up a wedding website to provide guests with essential information well in advance. It's essential to give your guests enough notice to ensure their availability on your special day.

Order wedding dresses, bridesmaid dresses, and suits as soon as possible to allow for any necessary alterations. Arrange the flowers with your chosen florist, as they tend to get booked up early as well.

LJ Bridal wedding dress shop Cotswolds Image from LJ Bridal

Before searching for suits or bridesmaids' attire, discuss and assign roles to loved ones who will be involved in your Cotswolds wedding planning process.

  • Order wedding flowers
  • Start searching for and order wedding dress, bridesmaids' dresses, and suits
  • Order save the dates
  • Assign roles to loved ones

6 Months Before the Wedding

Now the excitement starts to build as you reach the halfway point. Your guests should have received your save the dates and be eagerly waiting for your big day. But there's still plenty to do on your checklist.

Booking your wedding cake is crucial, especially if you want a traditional, statement-style cake, as the design and creation process takes time. Finalize the catering arrangements and schedule menu tastings to ensure the perfect culinary experience for your guests. This is also a good time to book your dream honeymoon through a travel agent, who can provide you with a unique and unforgettable experience.

  • Send out save the dates
  • Book the wedding cake
  • Book wedding transport
  • Order bridesmaids' attire
  • Select food options
  • Book the honeymoon
  • Book hair and makeup

4 Months Before the Wedding

As the big day approaches, it's time to share your wedding plans with loved ones. Send out wedding invitations around 6-8 weeks before the wedding to give your guests enough time to prepare. In addition to physical invitations, consider setting up a wedding website to provide guests with all the necessary information.

At this stage, focus on completing the smaller decor elements that will give your wedding a personal touch. Whether it's place cards, a guest book, signs, or gifts for guests, getting these details wrapped up earlier will save you stress as the day draws nearer.

  • Send wedding invitations
  • Publish the wedding website
  • Buy wedding rings
  • Finish purchasing and creating decor items

2 Months Before the Wedding

With most of the heavy planning out of the way, it's time to focus on the finer points of your Cotswolds celebration. Take a moment to enjoy your hen or stag parties, which should be planned well in advance of the wedding to give you ample time to recover.

Finalize the timeline for your wedding day in collaboration with your venue and suppliers. This will serve as a guide for organizing the remaining tasks. Use this time to finish writing your speech, making any last-minute adjustments to the decor, and selecting the songs you want the DJ to play.

  • Enjoy your hen or stag parties
  • Organize the schedule for the wedding day
  • Finish writing your speech
  • Print and complete the finer decor details

1 Month Before the Wedding

Crunch time has arrived! Check in with your suppliers to ensure they know their roles and responsibilities. Coordinate with your wedding venue to confirm the schedule and address any specific requirements they may have.

Late RSVPs are an inevitable part of any guest list, so it's essential to follow up with your guests to confirm their attendance. Additionally, have your final dress or outfit fitting to ensure everything looks perfect for your big day.

  • Have your final dress or outfit fitting
  • Catch up with suppliers, especially the venue and photographer
  • Create your seating plan
  • Chase up any outstanding RSVPs

By following this comprehensive checklist, you'll be well-prepared for your Cotswolds wedding. Remember to enjoy the process and savor every moment leading up to your special day. Happy planning!

Wildflower Illustration Co. Image from Wildflower Illustration Co.