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The Ultimate Guide to Stress-Free Event Planning: Discover the Top 13 Apps for Event Planners

Did you know that event coordination ranks as one of the most stressful jobs in the world? Right after enlisted military personnel, firefighters, airline pilots, and police officers, event planners take on immense pressure to...

The Top 13 Apps for Event Planners

Did you know that event coordination ranks as one of the most stressful jobs in the world? Right after enlisted military personnel, firefighters, airline pilots, and police officers, event planners take on immense pressure to deliver successful events. As an event planner, you understand the overwhelming stress that comes with the job. That's why we've curated the top 13 apps that will not only save you time but also provide some peace of mind. Get ready to conquer your next event with ease!

1. FlightStats - Track Your Guest's Flights with Ease

Scenario: You're organizing a large corporate event with guests flying in from all over the world, arriving at different times. Dealing with flight cancellations, delays, and keeping track of your keynote speaker can be a hassle. Enter FlightStats. This app allows you to effortlessly monitor flight details, statuses, conditions, and even track flights. With FlightStats, you can stay on top of your guests' flights and manage airport transfers seamlessly.

FlightStats App

Event Tip: Create an Excel sheet to store all your guests' flight information, including the time in and flight numbers. You can easily copy and paste the flight numbers into the app, making your life much easier.

2. Windy - Don't Let Bad Weather Rain on Your Parade

Weather is an uncontrollable factor that can significantly impact outdoor events. While you may already have a weather app on your phone, the Windy app offers more comprehensive and accurate weather information. It provides detailed wind patterns, enabling you to make adjustments to your event setup. With Windy, you can avoid potential crises caused by inclement weather.

Windy App

Don't let the rain spoil your event! Always have backup plans in place and use Windy to stay one step ahead.

3. Pathable - The Game-Changing Event App

Pathable revolutionizes the event industry by offering a mobile app that combines event agendas, exhibitor listings, and interactive maps. This app empowers your attendees to search for other participants, schedule meetings, and build a community around your event. Say goodbye to printing endless event agendas and hello to a more organized and connected event experience.

Pathable App

Embrace the digital era and provide your attendees with a seamless mobile experience.

4. iTranslate Translator - Break the Language Barrier

Planning an international event? Communicating with individuals who speak different languages can be a challenge. That's where iTranslate Translator comes to the rescue. This app allows you to translate in real-time, ensuring smooth communication and avoiding potential misunderstandings.

iTranslate Translator App

Download iTranslate Translator for your next international event and break through language barriers effortlessly.

5. Google Drive - Access Your Docs Anywhere, Anytime

If you haven't embraced Google Drive yet, it's time to do so. This powerful tool enables you to store and share all your documents, including Word, Excel, and PowerPoint files. With Google Drive, you can collaborate with your team, access documents on the go, and stay organized during your event.

Google Drive App

Say goodbye to the chaos of searching through countless documents. Access everything you need in just one click.

6. Wunderlist - Manage Your Personal Tasks

Keep your event-related tasks separate from your personal to-do list with Wunderlist. This app is perfect for making pre and post-event checklists, managing personal tasks, and staying organized. With Wunderlist, you can say goodbye to sticky notes and post-it reminders.

There's nothing more satisfying than checking off tasks on your to-do list.

7. Asana - Streamline Task Management

As an event planner, you juggle multiple projects and tasks simultaneously. Asana is a game-changer for staying organized and ensuring nothing falls through the cracks. With features like due dates, task assignment, comments, and reminders, Asana helps you and your team stay on track and complete highly-detailed projects.

Asana App

Working on multiple events? Asana is your go-to platform for efficient task management.

8. Slack - Communication Made Easy

Forget endless email chains and scattered communication. Slack is the ultimate communication platform for event planners. Create personalized workspaces for your team, have focused conversations in dedicated channels, and integrate all your tools seamlessly. Slack ensures efficient communication and coordination across your entire team, whether they're in the office or on the move.

Slack App

Say goodbye to cluttered inboxes and hello to streamlined communication.

9. Google Photos - Capture and Share Memories

Google Photos is a must-have app for event planners. Quickly upload event photos to shared albums and allow your digital team to create captivating content in real-time. This app is perfect for sharing memories and collaborating with your team without drowning in countless emails and WhatsApp messages.

Google Photos App

Capture the essence of your event and share it with the world effortlessly.

10. DocuSign - Simplify Document Signing

When urgent document signing is required, but you don't have access to a printer or scanner, DocuSign comes to the rescue. This app enables you to sign and send important documents electronically, saving you time and hassle. Whether you're on your mobile, tablet, or laptop, DocuSign ensures smooth document exchanges.

DocuSign App

From contracts to agreements, say goodbye to physical paperwork and hello to seamless electronic signing.

11. Whova - Simplify Event Management

Whova is an award-winning event app and management software that will make your life easier. This app allows attendees to connect without data or WiFi, receive real-time push notifications, access event information, and participate in live polls and questionnaires. With Whova, you can cut back on printing expenses and seamlessly manage your event.

Whova App

Streamline your event management process and engage your attendees like never before.

12. Headspace - Find Inner Peace

Event planning can be overwhelming, but it doesn't have to be. Take a moment to breathe and clear your mind with Headspace, a meditation app designed to reduce stress and promote positive mood. By dedicating just a few minutes each day, you can refresh your mind and tackle stressful situations with a positive mindset.

Headspace App

Take care of your well-being and let the positive vibes flow.

13. Daily Water Tracker Reminder - Stay Hydrated

During events, it's easy to forget to take care of your basic needs, like drinking enough water. The Daily Water Tracker Reminder app is here to help. With this app, you'll receive reminders to hydrate, track your water intake, and celebrate each drink logged. Stay hydrated and perform at your best with this simple yet effective app.

Daily Water Tracker Reminder App

Remember to prioritize your well-being during events. Hydration is key to staying on top of your game.

If these top 13 apps for event planners aren't enough to simplify your next event, don't hesitate to reach out to the Akommo team. With over 10 years of experience in venue sourcing services, we're here to share our expertise. Contact us via email at [email protected] or give us a call at +34 931 78 53 00. Let us make your event planning journey stress-free and successful.