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The Complete Wedding Checklist & Timeline Planning

Planning a wedding can be overwhelming, but with the right checklist and timeline, it can be a breeze. Whether you're a DIY bride or have a wedding planner by your side, this comprehensive guide will...

Planning a wedding can be overwhelming, but with the right checklist and timeline, it can be a breeze. Whether you're a DIY bride or have a wedding planner by your side, this comprehensive guide will help you stay organized and ensure that no detail is overlooked.

Ultimate Wedding Checklist & Timeline Planning

Wedding planning is best tackled in sections. Breaking down the process into manageable steps will help you stay on top of your wedding admin. Below you will find a detailed wedding checklist, with links to helpful advice articles. Bookmark this page and refer back to it as you navigate through your wedding planning journey.

Don't forget to download the wedding planning checklist PDF at the end of this article. It will serve as a handy companion to keep you on track. As experts in the field since 2010, we've curated the best tips and advice to make your wedding planning experience stress-free and enjoyable.

Just Engaged Checklist

Congratulations on your engagement! Now that you've said "yes," it's time to start checking off those important tasks. Here are some key steps to take:

1. Choose Your Engagement Ring

If you haven't already, now is the time to go ring shopping. Explore different styles and consider your budget. Check out our article on average engagement ring costs for some insights.

2. Share Your News

Spread the joy by announcing your engagement to family and friends. You can opt for traditional methods like announcement cards or in-person visits, or go for modern approaches like social media or text messages. Get creative and make it special!

3. Have an Engagement Party

Celebrate your engagement with your loved ones. Whether it's a small gathering or a grand affair, this is your chance to mark the occasion and create lasting memories.

4. Set a Date

Choose a wedding date that works for you and your partner. Consider factors like season, year, and whether you prefer a mid-week or weekend wedding. This will help you give your guests a heads up and ensure no double bookings.

5. Create a Mood Board

Start gathering inspiration for your wedding day. Pinterest is a great platform to create a virtual mood board filled with styling and color ideas. Explore different themes and narrow down your preferences before diving into more detailed planning.

6. Subscribe to Our Newsletter

Stay updated with the latest wedding advice, inspiration, and freebies by subscribing to our newsletter. We'll deliver valuable content straight to your inbox, helping you make the most of your wedding planning journey.

2 Years To Go Checklist

With the big day still a couple of years away, here are some essential tasks to tackle:

7. Set Your Budget

Determine your wedding budget and be realistic about your costs. Consider if any family members are willing to contribute financially. Use our free downloadable wedding budget planner spreadsheet to keep track of expenses.

8. Get Organized

Start organizing your wedding planning by utilizing spreadsheets or folders to keep everything in one place. If you're considering hiring a wedding planner, this is also a good time to book their services.

9. Set Up Wedding Accounts

To keep your wedding planning separate from your personal online activities, consider setting up a dedicated wedding email address and wedding social media account. This will help you stay organized and focused.

10. Find Wedding Inspiration

Explore wedding blogs and follow social media accounts dedicated to weddings. They are excellent sources for discovering the latest trends, real-life wedding stories, and beautiful images to inspire you.

11. Find Your Wedding Venue

Begin your search for the perfect wedding venue. Your venue will determine your wedding date and the number of guests you can accommodate. If you're considering different locations for the ceremony and reception, coordinate your dates accordingly.

12. Book Wedding Insurance

Protect your investment with wedding insurance. Carefully review the policies to ensure that they cover all your needs and provide peace of mind.

18 Months To Go Checklist

As you approach the 18-month mark, here are some crucial tasks to focus on:

13. Choose Your Guest List

Decide on your guest list, as this can be one of the trickiest parts of wedding planning. Keep in mind your budget and venue capacity. Utilize our wedding guest list spreadsheet to organize RSVPs and special requests.

14. Book Your Photographer & Videographer

Don't delay in booking your wedding photographer and videographer, as talented professionals are often in high demand. They will capture the most cherished moments of your special day.

15. Choose Your Wedding Party

Select your bridesmaids, groomsmen, best man, and maid of honor. Be open to non-traditional roles and feel free to personalize these positions to fit your preferences. Assigning these roles early on will ensure that your wedding party can assist with planning tasks.

16. Visit Wedding Fairs

Attend wedding fairs in your area to gather ideas and meet potential vendors. These events are a great way to get inspired and create memorable experiences during your wedding planning journey.

12 Months To Go Checklist

As the one-year mark approaches, it's time to focus on these essential tasks:

17. Start Outfit Shopping - Brides & Grooms

Begin shopping for your wedding outfits, ensuring enough time for alterations and custom designs. Consider the average cost of wedding dresses and explore groom suit ideas to find your perfect look.

18. Book Your Entertainment

Research and book your wedding entertainment, whether it's live music or a DJ. The entertainment will set the atmosphere and create cherished memories for you and your guests.

19. Start Looking for Wedding Party Outfits

Involve your wedding party in the outfit selection process. Whether you choose to shop together or allow them to choose their attire within a budget, this is an exciting step in the planning journey.

20. Book Your Caterer

Choose a caterer for your wedding day and work with them to design a menu that suits your taste buds. Don't forget to consider any special dietary requirements or preferences of your guests.

9 Months To Go Checklist

Here's what you should focus on as the nine-month mark approaches:

21. Create a Wedding Website

Set up a wedding website to share all the necessary information with your guests. Include details like venue locations, accommodation options, and any other relevant information.

22. Choose Your Wedding Cake

Find a wedding cake designer and discuss your preferences. Explore different ideas, flavors, and styles to create a cake that reflects your personalities and enhances your wedding day.

23. Send Your Save-The-Dates

Let your guests know about your wedding date well in advance by sending out save-the-date invitations. This will ensure they can make arrangements and keep your special day free.

24. Book Your Florist

Hire a professional wedding florist to bring your floral vision to life. Start gathering inspiration and discuss your ideas with them to create stunning arrangements that reflect your style.


Planning a wedding can be a daunting task, but with the help of a comprehensive checklist and timeline, you can stay on top of every detail. Download our wedding planning checklist PDF to ensure you don't miss any important steps along the way. Remember, wedding planning should be a joyful experience, so relax, have fun, and celebrate your love!