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The Best 18 Meeting Scheduling Apps: Streamline Your Meetings Effortlessly

Meetings are an inevitable part of corporate life. They provide the necessary platform for project updates, brainstorming sessions, and crucial business decisions. However, organizing these meetings can often feel like herding cats. Trying to align...

Meetings are an inevitable part of corporate life. They provide the necessary platform for project updates, brainstorming sessions, and crucial business decisions. However, organizing these meetings can often feel like herding cats. Trying to align multiple schedules, across different time zones, with people who have different daily routines can be challenging and time-consuming. But fear not, modern scheduling apps are here to save the day!

In this article, we have curated a list of 18 of the best meeting scheduling apps that promise to replace chaos with efficiency. These powerful tools offer a seamless and intuitive experience, allowing you to plan meetings effortlessly. Let's dive in!

The 7 Characteristics of the Best Meeting Scheduling Tools

With countless options available for meeting scheduling tools, it's important to filter and find the ones that best suit your needs. Here are the key characteristics to consider:

1. Easy to Use

A user-friendly tool doesn't require extensive training. It should be intuitive and simple to navigate, allowing your colleagues and customers to figure it out effortlessly.

2. Email Integration

Since email remains the preferred communication channel for most professionals, finding a scheduling tool that seamlessly integrates with it is crucial. Look for a tool that automatically updates your schedule when new information arrives in your inbox.

3. Good Value

Consider the cost of the tool in relation to the time, energy, and hassle it saves you. Evaluate how much your valuable time is worth and choose a tool that provides a good return on investment.

4. Customizable

Personalization is key. Look for a tool that allows you to reflect your brand identity by customizing colors, logos, and taglines. This is especially important if your customers will be using the tool to schedule time with you or your employees.

5. Cross-Platform Compatibility

Your scheduling tool should be available across all platforms - Android, Windows, iOS, and Mac. Ensure that it caters to a wide range of devices, so no one is left out.

6. Sharing and Syncing

To eliminate the back-and-forth communication, your scheduling tool should have seamless sharing and syncing capabilities. Any changes or requests made by one attendee should be immediately visible to all.

7. Integration Opportunities

Modern businesses rely on multiple SaaS tools. Look for a meeting scheduling tool that integrates with other essential tools, such as calendar apps, sales automation software, and CRMs.

The Best 18 Meeting Scheduling Tools to Boost Your Productivity

Now, let's explore the top 18 meeting scheduling apps that will revolutionize the way you plan your meetings. Each tool offers unique features and benefits to suit various needs. Here's an overview of the best offerings:

1. AppointmentThing

AppointmentThing offers a beautiful design and powerful functionality. It seamlessly connects with your calendar and video conferencing platform of choice, automatically creating unique meeting links for each appointment. With features like drag & drop availability setting, payment integrations, and multiple sharing options, AppointmentThing ensures a flawless end-user experience.

2. Calendar

The Calendar app leverages machine learning algorithms to provide smart scheduling. It learns your scheduling habits and can take over the tasks of inviting attendees and scheduling meetings and events on your calendar. Compatible with Apple Calendar, Google Calendar, and Outlook, Calendar integrates with various business tools, offering meeting transcriptions and analytics to optimize your time.

3. Hubspot

Hubspot's free scheduling tool simplifies appointment booking without the need for back-and-forth emails. It generates a personalized booking link that you can share with others to view your availability and book time. The tool seamlessly integrates with Google Calendar, Office 365 Calendar, and Hubspot CRM, automatically creating contact records for every new meeting.

4. 10to8

10to8's feature-rich scheduling software automates SMS and email alerts to reduce missed appointments. With two-way chat integration and synchronization with Google Calendar, Exchange, Outlook, and iCal, it ensures clear real-time communication and complete visibility across schedules. Additionally, 10to8 integrates with over 500 other apps, including popular CRM platforms and video conferencing tools.

5. Appointlet

Appointlet is trusted by thousands of sales teams for lead qualification and ongoing meeting bookings. With powerful features like CRM and web conferencing integrations, it optimizes every step of the booking process. Appointlet provides custom URLs and code snippets for easy integration into your website, streamlining the appointment scheduling experience.

6. Bookafy

Bookafy automates the appointment booking experience by offering skill-based routing, confirmations, reminders, and calendar syncing. It gives each salesperson a branded booking page with their profile picture, making it ideal for email campaigns and signatures. With its robust features and beautiful UI, Bookafy ensures an exceptional booking experience for both users and clients.

7. Calendly

Calendly is a hassle-free sales tool designed to increase efficiency and revenue. It eliminates the back-and-forth of scheduling demos and sales meetings by showing your availability based on your preset rules. Calendly seamlessly integrates with Salesforce, Zoom, GoToMeeting, and more, providing a seamless experience for both sales reps and leads.

8. Vyte

Vyte is an easy-to-use tool that allows customers to book appointments directly in your calendar. With personalized links, weekly availability settings, and integration with Google, Microsoft Office 365, and Exchange, Vyte simplifies the scheduling process. Additionally, Vyte offers the option for customers to suggest several times, allowing you to confirm the most convenient time.

9. Chili Piper

Chili Piper offers advanced scheduling solutions for customer-facing teams. With extensions in popular email clients, Salesforce, and SalesLoft, booking meetings is just a few clicks away. Chili Piper's unique feature, queues, enables sales teams to distribute meetings to account executives based on Salesforce data, streamlining the scheduling process.

10. Cogsworth

Cogsworth simplifies prospect calls and meetings by allowing them to book directly with you. With availability settings, customizable booking pages, and email and SMS reminders, Cogsworth ensures that appointments are confirmed and attended. It also provides live customer support, helpful resources, and code snippets to ensure a successful booking experience.

11. Doodle

Doodle is an excellent tool for scheduling meetings among multiple stakeholders. It allows the meeting host to suggest days and times, and participants can select their preferred slots. Once the availability is collected, you can choose the best time slot and automatically add it to everyone's calendar. Doodle simplifies the process of finding a mutually convenient time for all participants.

12. FreeBusy

FreeBusy is the go-to tool for scheduling meetings with internal and external participants quickly. It integrates with your personal calendar and web conferencing platforms, eliminating the need for time-consuming coordination. FreeBusy's meeting polls feature allows you to suggest times to external participants and enables easy voting on preferred options.

13. MeetFox

MeetFox is a reliable online meeting tool trusted by thousands of consultants and freelancers. It offers in-browser video conferencing, screen sharing, file sharing, and chat functionalities. With seamless video and audio recording capabilities, MeetFox provides a secure and convenient platform for meetings and consultations.

14. OnSched

OnSched offers comprehensive booking solutions for sales teams. With lead reports, API integrations, and customization options, it tackles complex appointment scheduling needs. OnSched's API platform allows companies to integrate scheduling into their applications and marketplaces, ensuring a seamless experience for both users and customers.

15. Pick

Pick is a super-simple, quick, and pain-free meeting scheduling tool. You set your availability, share your custom URL with the person you want to meet, and Pick takes care of the scheduling process. It automatically sends invites and adds meeting details to participants' calendars, making scheduling effortless.

16. Setmore

Setmore automates the consultation and appointment process, allowing leads and clients to self-book appointments 24/7. With a user-friendly calendar interface and features like automatic reminders, Setmore simplifies appointment management. Additionally, Setmore offers a unique Live Booking add-on service for call answering and appointment booking.

17. Setster

Setster is a flexible and customizable appointment scheduling solution. It navigates large-scale booking and seasonal fluctuations without compromising the customer experience. With a robust API and personalized booking experiences, Setster ensures scalability and user satisfaction.

18. Super SaaS

Super SaaS stands out with its custom-duration time slots and unlimited meeting slot durations. You can personalize your scheduling page with your brand's logo and colors. Super SaaS also offers features like buffer times, recurring appointments, and multilingual accessibility, making it a versatile tool for global businesses.


These 18 meeting scheduling apps provide an array of features, ensuring that you can find the perfect tool for your specific needs. Whether you're a salesperson, consultant, or team leader, these apps will streamline your scheduling process and boost your productivity. Say goodbye to the chaos of organizing meetings and embrace the efficiency of these top-notch tools. So, go ahead and choose the one that suits you best - it's time to take control of your meetings!