The Best Conference Apps for 2024: Simplify Event Management and Enhance Attendee Experience

Are you an event organizer looking for the perfect conference app to streamline your event management process? Look no further! In this guide, we'll walk you through everything you need to know about choosing the...

Are you an event organizer looking for the perfect conference app to streamline your event management process? Look no further! In this guide, we'll walk you through everything you need to know about choosing the best conference app for your event. From key features to look for to a list of top apps to consider, we've got you covered!

What Is a Conference App?

Before we dive into the different providers, let's start with the basics. A conference app is a mobile application used to simplify event, conference, or meeting management. It allows event organizers to keep all event-related details and data in one place, while providing attendees with a guide to your event's activities and opportunities. Whether your event is in-person, virtual, or hybrid, a conference app empowers attendees to take charge of their event experience and navigate the event with ease.

The Benefits of Using a Conference App

As an event organizer, you likely use various tools and technologies to ensure your events are successful. But when you adopt a conference app, you'll reap several distinctive benefits for both your attendees and your team:

  • Easy access to event information: With all event-related information at their fingertips, attendees can quickly find venue maps, speaker session schedules, and more, eliminating the need for physical event materials.
  • Smoother communication: The best conference apps provide event planners with seamless communication tools to engage with attendees, speakers, and sponsors, distributing important information, answering questions, and following up post-event.
  • Increased engagement: Interactive features like live polls, surveys, Q&A sessions, and gamification breathe life into your event, captivating attendees and enhancing their overall experience.
  • Reduced waste: By eliminating the need for paper schedules, maps, and pamphlets, event mobile apps contribute to a more eco-friendly event and save on printing costs.
  • Enhanced post-event analysis: Conference apps offer valuable insights into event attendance, session popularity, sponsor lead generation, and more, allowing you to gather data and feedback to improve future events.

By offering a home for all event content, facilitating communication, driving engagement, and simplifying networking, a conference app creates a seamless attendee experience.

Key Features to Look for in a Conference App

Conference apps can offer immense value through a wide range of features. Here are some key features to consider when choosing the right conference app for your event:

  • Custom branding & design: Look for a conference app that can be easily rebranded to match your organization's unique branding, creating a cohesive and recognizable event experience for attendees.
  • Digital badges: Simplify event check-in by offering QR code functionality that allows attendees to check in using their mobile devices, streamlining the process and enabling you to track attendance and session popularity.
  • Agendas: Choose an app that enables attendees to create a personalized agenda and easily navigate sessions, promoting organization and optimizing their event experience.
  • Networking: Look for features that facilitate attendee, speaker, and sponsor networking, such as profiles, private messaging, appointment booking, and more, enhancing the networking opportunities at your event.
  • Live session chat: Ensure your conference app offers live chat capabilities that enable attendees to communicate during sessions, fostering interaction and engagement.
  • Anonymous Q&A: Optimize audience engagement by selecting a conference app that supports anonymous Q&A, allowing attendees to ask speakers tough questions and upvote the most important ones.
  • Live polls: Engage attendees during conference sessions with live polls that encourage participation and provide valuable feedback.
  • Gamification: Drive attendee engagement and interaction by incorporating gamification features that award points for attending sessions, completing surveys, networking, and more.
  • Event maps: For in-person events, choose an app that offers interactive event maps to help attendees navigate the venue and find relevant locations such as sponsor booths and session areas.
  • Surveys: Gather valuable attendee feedback and improve future events by selecting an app that allows you to conduct surveys before, during, and after the conference.
  • Video libraries: Generate excitement and offer extended post-event access to session recordings through video libraries, showcasing the best of your event's content.
  • Analytics: Track audience attendance, engagement, session popularity, and other metrics to gain valuable insights into your conference's performance and improve future events.

Consider these features when selecting a conference app that aligns with your event objectives and attendee needs.

How to Choose a Conference App

Choosing the right conference app requires a systematic process. Follow these steps to make an informed decision:

  1. Identify your needs: Determine why you want to adopt a conference app and make a list of must-have features.
  2. Research your options: Explore different conference apps, read user reviews, and gather insights into the pros and cons of each app from trusted sources.
  3. Double-check integrations and compatibility: Ensure the app integrates well with your existing tools and is compatible with the devices your attendees will be using.
  4. Book demos: Schedule demos with app providers to see the conference app in action and ask specific questions relevant to your use cases.
  5. Take a test drive: Make use of trial versions to experience how the app works in real-world circumstances.
  6. Get stakeholder investment: Gain buy-in from key stakeholders on the features and costs associated with your chosen conference app.
  7. Make a decision: Based on thorough research, make an informed decision and establish clear terms and expectations in the contract with the app vendor.
  8. Implement and onboard: Schedule a meeting with the app provider to train your team on the app's features and functions.
  9. Set up your software: Customize the software to align with your event's requirements, including adding event information, creating a schedule, and uploading relevant materials.
  10. Continuously evaluate: Gather attendee feedback to ensure the chosen conference app is delivering the desired experience and make improvements as necessary.

Adopting these steps will help you select a conference app that caters to your specific needs and ensures the success of your event.

The Best Conference Apps to Consider in 2024

Now that you know what to look for in a conference app, let's dive into our top picks for 2024:

  • EventMobi: EventMobi is an all-in-one conference app platform that has supported over 30,000 event planners in creating engaging experiences for hundreds of thousands of attendees. With features like customizability, onsite event navigation, instant information access, personalized event experiences, and seamless networking, EventMobi stands out as a comprehensive conference management solution.
  • Whova: Whova is an award-winning app for conferences and community events, offering personal agendas, document sharing, attendee profiles, and more. It specializes in paid events and in-person networking.
  • Cvent: Cvent is a conference management platform that provides features like personal agenda building, push notifications, networking, messaging, exhibitor profiles, chat, Q&A, polls, and surveys. It is ideal for event attendance and engagement.
  • vFairs: vFairs is an event management platform for virtual, hybrid, and in-person events. It offers features like event check-in, branding and sponsorships, attendee networking and engagement, virtual venues, webinars, and digital resources. It excels in creating immersive virtual conferences.
  • Attendium: Attendium is a conference check-in app used by leading brands and over 17,000 event professionals. It simplifies the check-in process by allowing attendees to search and check-in via smartphones, tablets, and computers.
  • iCapture: iCapture is a lead capture app that enables exhibitors to segment and score leads, helping sales teams re-engage effectively.
  • ClickUp: ClickUp is a comprehensive project management app that provides features for task management, real-time chat, goal setting, time tracking, and workflow automation. It is ideal for conference planning and task management.
  • Typeform: Typeform offers versatile form-building capabilities that are beneficial for creating custom registration forms and collecting event data.
  • Zapier: Zapier acts as a bridge between your conference app and other software solutions, allowing you to automate tasks and integrate different conference management tools seamlessly.

Each of these apps offers unique features and benefits that cater to various event needs. Choose the app that aligns with your event objectives, attendee expectations, and budget.

Pick the Right App for a Successful Conference

Choosing the right conference app is instrumental in ensuring the success of your event. By considering the features and options outlined in this guide, you can find the perfect app to streamline your event management process, enhance attendee experience, and foster engagement. If you're ready to support your event with an all-in-one conference management platform, schedule a chat with the EventMobi team and discover how EventMobi can elevate your next event!