The 9 Best Free Event Planning Apps for 2023: Make Event Management a Breeze

Planning an event can be overwhelming. From selecting the right venue to managing registrations and ensuring a seamless experience, there's a lot to consider. Thankfully, event planning apps are here to help. These apps simplify...

Planning an event can be overwhelming. From selecting the right venue to managing registrations and ensuring a seamless experience, there's a lot to consider. Thankfully, event planning apps are here to help. These apps simplify every aspect of event management, from the initial planning stages to the post-event follow-up. They offer easy registration, hassle-free RSVPs, and comprehensive event management tools. In this article, we'll explore the top 9 free event planning apps for 2023. So grab a cup of coffee and let's dive in!

What is Event Management Software?

Event management software is a powerful tool that helps organizers plan and organize events from start to finish. It offers features for coordinating multiple events simultaneously, handling registration and ticketing systems, tracking attendance data, and more. With event planning tools, organizers can create comprehensive agendas and schedules. These apps streamline the entire event management process, allowing you to focus on delivering a memorable experience for your attendees.

Types of Event Management Software

There are various types of event management software available in the market. The right choice depends on your specific needs and requirements. Some popular types include:

  1. CRM: Customer Relationship Management software helps businesses manage sales and marketing data. It includes features such as customer relationships, leads, opportunities, and more.
  2. Time Tracking: Time tracking software helps you keep track of how much work is done on specific projects or tasks.
  3. Event Planning Tools: These apps help organizers plan and execute events smoothly. They offer features like RSVP capabilities, registration systems, map tools, and more.

Additionally, there are budget management tools, online meeting tools, and many other options tailored to different purposes.

How to Choose an Event Management Software?

With so many options available, choosing the right event management software can be challenging. Here are some key features to consider:

  • Customizable Templates: Look for software that offers easy customization options, allowing you to add your personal touch.
  • Scheduling Capabilities: The software should support scheduling events and assigning specific dates and times.
  • Tracking Systems: A good event management software should provide tracking systems to help you monitor the progress of your events.
  • Reporting Capabilities: Choose software that allows you to store and access data related to your events easily.
  • Consider Your Needs: Determine what type of events you plan to manage and select software that specializes in those areas.
  • Features and Capabilities: Evaluate the features offered by the software, such as reporting and attendance tracking.
  • Price Tag: Consider your budget and choose software that offers the features you need at an affordable price.
  • Customization Capability: Check if the software allows you to tailor it to your specific needs with plugins and extensions.

Considering these factors will help you identify the right tools for your event management needs.

The 9 Best Free Event Planning Apps for 2023

1. nTask

nTask - Calendar View nTask is the ultimate event management software. With nTask, you can easily plan, organize, and track all your events. It offers features like event calendar integration, updates, alerts, and notifications to keep you informed. Stay connected with your attendees no matter where you are. nTask is cloud-based, making it accessible from anywhere in the world. It's perfect for both small and large-scale events.

Pros & Cons: nTask is a cloud-based task management and collaboration platform that allows easy access to tasks from anywhere. It has advantages like secure file sharing, progress tracking, and more. The only downside is the absence of advanced reporting features and occasionally slower support responses.

Key Features:

  • Gantt charts for full visualization of ongoing processes
  • Task dependencies
  • Event definition and billing customization
  • Effective resource allocation
  • Team management tool for overall team supervision
  • Real-time progress tracking and mobile app integration
  • Notification updates and integration with other apps


  • Basic Plan: Free forever
  • Premium Plan: $3 per user per month
  • Business Plan: $8 per user per month
  • Enterprise Plan: Custom pricing

Customer Rating: Rated 4.4 on g2 and 4.1 on Capterra.


Monday is a cloud-based platform that helps you create an overview of your projects. It provides tools for easy collaboration and complete control over your data. The platform is customizable to suit your needs, making it easy to set up and use. allows you to manage your events from start to finish, ensuring you work smarter and achieve more without stress.

Key Features:

  • Easy-to-use interface and abundant resources
  • Access to project templates and resources for quick start
  • Project and task management, collaboration, and progress tracking
  • Calendar, event planner, and contact list for organizing your week
  • Comprehensive vendor search function for finding the perfect fit
  • Reliable customer service and easy online payment options

Pros & Cons: offers advantages like easy information access, powerful tools, and updates sharing. However, finding specific tasks and data can be challenging, and some users may find the interface confusing.


  • Individual: Free forever
  • Basic: $8 per seat per month
  • Standard: $10 per seat per month
  • Pro: $16 per seat per month
  • Enterprise: Custom pricing

Customer Rating: Rated 4.7 on g2 and 4.6 on Capterra.

3. WildApricot

wildapricot personify WildApricot simplifies membership management tasks. It allows you to track and manage your member accounts in one place. The software integrates with various platforms, making registration and updates seamless. With its sleek design and user-friendly features like bulk invoicing and recurring payments, WildApricot is one of the best free event planning apps in the market.

Key Features:

  • Automate membership tasks like renewals and cancellations
  • Intuitive interface for improved productivity
  • Robust reporting features for better membership management
  • Insights into member behavior for improved understanding
  • Marketing campaign management for increased conversions
  • Instant notifications for member activity and status updates
  • Secure membership data control and accessibility

Pros & Cons: WildApricot offers convenience in managing events and registrations. It provides advantages like easy access, secure payment options, and efficient file management. However, customer support can sometimes be lacking, and certain financial features may not be as strong.


  • Free: Available for free
  • Personal: $48 per month
  • Group: $60 per month
  • Community: $110 per month
  • Professional: $190 per month
  • Network: $350 per month
  • Enterprise: $420 per month

Customer Rating: Rated 4 on g2 and 4.5 on Capterra.

4. Airtable

Airtable Airtable helps you streamline your workflow and achieve ambitious outcomes effortlessly. With its customizable interface, you can optimize every step of your process. Collaborating with your team is made easy as information can be shared in real-time across devices. Airtable is perfect for businesses looking to optimize their processes while working together.

Key Features:

  • Customizable workflow and easy setup
  • Collaboration tools for working with team members
  • Data management, process automation, and reporting
  • Low-code platform for easy app updates and management
  • Collaboration apps that are flexible and customizable
  • Organization tools like calendars and task tracking
  • Integration with other tools for a seamless experience

Pros & Cons: Airtable offers advantages like easy data organization, powerful reporting, and collaboration features. However, finding specific information and tracking changes made by multiple users can be challenging. Additionally, file sharing within conversations is not built-in.


  • Free: Available for free
  • Plus: $10 per seat per month
  • Pro: $20 per seat per month
  • Enterprise: Custom pricing

Customer Rating: Rated 4.6 on g2 and 4.7 on Capterra.

5. Social Tables

socialtables Social Tables is the go-to app for managing large or small events. It offers features to help you coordinate events, collaborate with clients, and manage budgets. The intuitive interface ensures that every aspect of your event is managed seamlessly. Social Tables is the leader in loyalty program adoption and ensures all the necessary aspects of an event are covered.

Key Features:

  • Event registration and management tools
  • Marketing tools for engagement and brand awareness
  • Efficient workflows for streamlined event sales
  • Comprehensive vendor search and management
  • Online planner for a 360-degree view of your event
  • Real-time progress tracking and notifications

Pros & Cons: Social Tables is praised for its clear event plans, excellent customer communication, and ease of use. However, mobile-friendly diagramming is not available, and the cost of upgraded membership may be steep for some.


  • Essential: $0
  • Professional: $199 per month
  • Custom Package: Custom pricing

Customer Rating: Rated 4.4 on g2 and 4.5 on Capterra.

6. Slack

Slack Slack revolutionizes team communication and collaboration. It provides an organized way to chat with your teammates, ensuring easy sharing of information without cluttering your inbox or creating multiple accounts. Slack is a popular app-based communication platform used across various industries. With its seamless integration and ease of use, it has quickly gained popularity.

Key Features:

  • Centralized communication for easy information access
  • Searchable message history for finding answers quickly
  • Channels for specific tasks or topics to keep everyone informed
  • Automatic message saving for easy reference
  • Project updates and progress tracking
  • Organized discussion based on channels and topics
  • Instant messaging and powerful message attachments

Pros & Cons: Slack is loved for its unique features, integrations, and ease of use. It offers advantages like easy communication across various platforms and fast response times. However, customization may be required to align with specific business needs, and sharing files within conversations can be challenging.


  • Free: $0 per month
  • Pro: $7.25 per month
  • Business: $12.50 per month
  • Enterprise Grid: Custom pricing

Customer Rating: Rated 4.7 on Capterra and 4.5 on g2.

7. ClickUp

ClickUp App ClickUp simplifies event coordination, collaboration with clients, and budget management. With its user-friendly platform, you can easily organize and track your events for seamless execution. ClickUp also offers marketing tools to boost engagement and increase brand awareness. Put your events on auto-pilot with ClickUp and manage your events like never before.

Key Features:

  • Event planning tools for quick organization
  • Budgeting tools for efficient expense management
  • Advanced communication features for smooth client relationships
  • Online booking system and efficient workflows
  • Vendor search and management for optimal event execution
  • Intuitive notifications to keep clients updated
  • Invitations and responses tracking for attendance management

Pros & Cons: ClickUp offers advantages like easy event planning, budget management, and comprehensive workflow automation. However, customization options may be limited, and content sharing within the system may require improvement.


  • Free Forever: Available for free forever
  • Unlimited: $5 per member per month
  • Business: $12 per member per month
  • Business Plus: $19 per member per month
  • Enterprise: Custom pricing

Customer Rating: Rated 4.7 on g2 and Capterra.

8. Whova

whova Whova is designed for organizers who want their events to stand out. It offers features for online registration, event management, and marketing to create engaging and organized experiences. Whova simplifies event planning, task assignment, and progress tracking. You'll have everything you need to make your event unforgettable.

Key Features:

  • Marketing tools for event promotion and attendee attraction
  • Track everything from registrations to receipts and photos
  • Engaging content creation and potential attendee outreach
  • Custom event website creation for a lasting impression
  • Whova app for mobile and desktop devices
  • Automated workflows for event optimization

Pros & Cons: Whova is praised for its networking capabilities and user-friendly interface. However, the high amount of data and notifications may feel overwhelming to some users, and older devices may experience performance issues.

Pricing: Contact the Whova team for custom pricing.

Customer Rating: Rated 4.8 on Capterra and g2.

9. ConfTool

conftool ConfTool is designed for smooth, efficient, and productive conferences. Whether it's a one-day workshop or a week-long seminar, ConfTool ensures your event runs seamlessly. With its user-friendly web and mobile app, you can easily share information with attendees. Comprehensive analytics provide valuable insights into your event's performance.

Key Features:

  • Deals, discounts, and event listings
  • Customizable event calendars with time and location details
  • Organization tools like event files, labels, and reminders
  • Real-time notifications and alerts for important updates
  • Event planning, management, and attendee tracking
  • Amenities, venue, and catering management
  • Secure event information sharing with attendees and collaborators

Pros & Cons: ConfTool offers comprehensive conference management capabilities and responsive customer support. However, the user interface may require some learning and understanding.

Pricing: ConfTool offers a free license for VSIS ConfTool for non-commercial events.

Customer Rating: Rated 5 on g2 (based on one review) and 4.9 on Capterra (based on 16 reviews).

What-is-nTask nTask is the world's easiest event planner. With nTask, you can create amazing events with just a few clicks. Even if you have no prior experience or knowledge of event planning, nTask's intuitive interface makes it easy and fun. The software integrates seamlessly with popular calendar applications like Google Calendar and Outlook Calendar, keeping everything organized in one place. Put your events on auto-pilot with nTask and enjoy a stress-free event management experience.

These are the top 9 free event planning apps for 2023. Each offers unique features and benefits to make event management a breeze. Regardless of the scale or type of event you're planning, there's an app that suits your needs. Explore these options, pick one that resonates with you, and start planning your next memorable event!