The Best Event Planning Apps for Your Work in 2023

Event planning apps have become indispensable tools for event creators. They not only help with organization, but also cater to the expectations of tech-savvy attendees and provide valuable data for sponsors and partners. In addition,...

Event planning apps have become indispensable tools for event creators. They not only help with organization, but also cater to the expectations of tech-savvy attendees and provide valuable data for sponsors and partners. In addition, these apps enhance the overall event experience and streamline the planning process. With so many options available, how do you choose the right one?

At Eventbrite, we work closely with event creators and have firsthand knowledge of what makes a great app. In this article, we present a curated list of the top event planning apps for 2023. Whether you're in a specific industry or planning a general event, you'll find apps that cater to your needs. We've categorized them based on their main features, weaknesses, and pricing details.

What Makes a Good Event Planning App?

Before we delve into the list, let's discuss the key features that make a good event planning app. We evaluated these features to ensure the apps included in our list maximize your event's success:

  • Ability to customize your event with your branding
  • Making your event discoverable for effective marketing
  • Collecting custom information from attendees
  • Streamlined registration and ticketing processes
  • Networking capabilities for participants
  • Integration with popular apps like Facebook and LinkedIn
  • Support for information tracking and analytics
  • Centralized data analysis tools

Now, let's explore the best apps for event management.

The Best Apps for Event Management

Comprehensive event control is essential for successful event planning. The right app should provide real-time ticket sales data, secure on-site payment options, instant attendee check-in, and up-to-the-minute attendance tracking. Here are our top picks for all-encompassing event management tools:

1. Eventbrite's Organizer App

Event attendees using app Event attendees using app

The Eventbrite Organizer App is a top-tier check-in application that offers a comprehensive suite of event management tools. It simplifies the entire event organization process, from start to finish.

Features:

  • Flexible ticket types for in-person or online events
  • On-site payment processing to handle payments directly in the app
  • Ability to sell tickets on your own site for a seamless buying experience
  • Unlimited listings in Eventbrite's marketplace to cover all your events
  • Integrated email and social media marketing tools to reach more people
  • Seamless attendee checkout experience to reduce the risk of incomplete orders
  • Payouts before your event happens, ensuring smooth cash flow management
  • Detailed analytics and reporting to learn from every event

Limitations:

  • Higher cost for larger events, as the price is based on ticket sales

Price: Eventbrite charges a service fee of 3.7% + $1.79 per ticket and a 2.9% payment processing fee per order. Hosting free events incurs no fees. Get started with Eventbrite Organizer for free.

2. Core-apps

Core-apps is a popular choice for connecting attendees before, during, and after an event. Companies like Yahoo!, SAP, and Microsoft are already users.

Features:

  • Community forums
  • Private meeting scheduling
  • Personalized agendas
  • Create exhibitor listings

Limitations:

  • User guides could be more user-friendly
  • No pricing information available on their website

Price: Undisclosed

3. Guidebook

Guidebook is a user-friendly app that allows you to create events through a simple drag-and-drop interface. It is widely used by companies like Amazon, YouTube, ADP, Verizon, Google, and Coca-Cola.

Features:

  • Straightforward and intuitive user experience (UX)
  • Guides for events, conferences, campuses, and more
  • Easy access to speaker, sponsor, and exhibitor information

Limitations:

  • May contain outdated information, so always verify details before finalizing event plans

Price: Free

4. Swapcard

Swapcard is a versatile platform for creating and managing events, with a focus on personalization. It is trusted by companies like Hyatt, IBM, and HLTH for various workshops, presentations, and live streaming.

Features:

  • White label app that allows you to customize your branding
  • Upload your event program
  • Create a matchmaking and private meeting scheduler
  • Attendees can create a fully customizable widget

Limitations:

  • Limited adoption for events, which can make it difficult to rely on
  • Lacks a specialized event-focused app and uses a generic platform

Price: Free

5. Boomset

Boomset simplifies conference management and is trusted by brands like Visa, Ben & Jerry's, and Yale University. It is also suitable for online events.

Features:

  • Hosting of live-stream presentations
  • Virtual exhibitor area
  • One-to-one video calls with attendees
  • Efficient registration with innovative facial recognition technology, printable name badges, and RFID wristband compatibility

Limitations:

  • Occasional problems with updates and streaming crashes

Price: Free

These event management apps provide comprehensive solutions for organizing and managing your events. They offer various features and pricing options to suit your specific needs.

The Best Apps for Event Planners to Manage Projects

Managing projects effectively is crucial for successful event planning. These apps help event planners stay organized and up-to-date on thousands of activities. Here are our top picks for project management apps:

6. Spaces

Spaces by Wix simplifies event creators' tasks by keeping attendees engaged and informed. It offers a comprehensive toolset for cultivating and managing attendee involvement.

Features:

  • Receive updates about product launches
  • Read blog posts and shop
  • Schedule appointments
  • Purchase tickets for events

Limitations:

  • Some issues with interface compatibility on iPad Pro

Price: Free

7. Airtime

Airtime is a great communication tool for event planners to stay connected with their teams. It allows up to six participants on one video call, making it easy to communicate with vendors, coordinators, sponsors, or anyone else you need to contact.

Features:

  • Split screen to see everyone on the call
  • Set up named groups with predefined members
  • The "signal" button for instant team consultation

Limitations:

  • Occasional bugs and crashes

Price: Free

8. Teamwork

Teamwork is specifically designed for team and client management, making it ideal for event planners. It allows you to manage projects and stay up to date on all activities in one centralized platform.

Features:

  • Pre-built templates for easy project setup
  • Extensive selection of templates for event planning, marketing, social media calendar, and more
  • Integration with all the tools you need for planning small and large events

Limitations:

  • Navigation can be overwhelming at first due to the extensive features

Price: Depends on team size, with a free option for small teams (<5 members)

9. Zapier

Zapier is an integration app that allows you to export attendee data from Eventbrite to other platforms like spreadsheets or email marketing lists with ease.

Features:

  • Integration with over 1,000 apps, including HubSpot and Salesforce, for instant data export without coding knowledge
  • Build multi-step tasks and automate them
  • Use filters to trigger automation based on specific conditions

Limitations:

  • Price can be high for a high volume of tasks; consider the paid accounts for unlimited actions per task

Price: $19.99/mo and up (depending on the number of tasks or zaps used) with a free option for limited tasks (<100/mo)

10. Zkipster

Zkipster is designed to seamlessly manage virtual and hybrid events, and it is trusted by brands like Airbnb and Porsche.

Features:

  • Event check-in
  • Custom seating design
  • Integration with Zoom and Zapier
  • Invitation creation and distribution

Limitations:

  • Designed for high-ticket and large-scale events, making it expensive for smaller events

Price: From $219/mo for the Essentials package to $679/mo for the Enterprise package

These project management apps will help event planners stay organized, collaborate effectively, and manage their projects with ease.

The Best Event Apps for Communication and Promotion

Effective communication and promotion are essential for successful events. These apps offer various features to optimize and automate your promotional strategies. Here are our top picks for communication and promotion apps:

11. Boomerang

Boomerang is an email management app trusted by event planners and weblog Lifehacker. It offers comprehensive email management features, including one-tap meeting scheduling, real-time writing suggestions, and an AI work-focused voice assistant.

Features:

  • One-tap meeting scheduling for iPhone and iPad
  • Real-time writing suggestions
  • AI work-focused voice assistant

Limitations:

  • Some users have reported issues with notifications approaching their limits
  • Certain key features are only available for specific platforms

Price: $5.99/mo and up (depending on email volume) with a limited free version and a free trial for paid subscribers

12. Thumb Keyboard

Thumb Keyboard is not specifically an event planning app, but it is incredibly useful for event planners. It allows you to type emails and connect with attendees using a customizable keyboard.

Features:

  • Choose different layouts (portrait, landscape, split)
  • Add custom shortcuts
  • Compatible with most devices

Limitations:

  • Occasional device freezes requiring a restart

Price: One-time purchase of $2.49

13. Drupe

Drupe is an app used by companies like Forbes, PCWorld, and Gizmodo to organize important contacts and easily connect with them through various communication apps.

Features:

  • Connect with contacts via phone, SMS, WhatsApp, Facebook Messenger, Skype, and more
  • Caller ID detection, spam indications, and call/contact blocking

Limitations:

  • Exclusive to Android

Price: Free

14. SocialLadder

SocialLadder is a comprehensive creator and brand ambassador management platform used by companies like Kendra Scott, Sarah Flint, and Live Nation. It is specifically designed for events with 5,000+ attendees.

Features:

  • Build, activate, and scale partnerships with creators
  • Manage recruiting, team members, onboarding, communication, tasks, and payments
  • Issue customized promo codes to reward loyal fans

Limitations:

  • Not as effective for smaller events

Price: Free

15. Gleam

Gleam is designed to help users on platforms like Lootcrate, Shopify, and Trivago maximize marketing activities during events, especially through Facebook contests and rewards.

Features (Pro version):

  • Image enhancement
  • Email notifications to participants
  • Custom viral sharing
  • Capture function for managing email lists and storing messages

Limitations:

  • Expensive if you want the full suite of features
  • Multiple account management is not available

Price: Packages start at $97/mo, with individual features available for $10-$29 each/mo

These communication and promotion apps will help you automate and optimize your event marketing strategies.

The Best Event Apps for Event Activities

A lot goes into planning an event, and the right app can make it easier. These apps offer features that enhance event activities for organizers and attendees. Here are our top picks for event activity apps:

16. RunGo

RunGo is a valuable app for event creators organizing charity runs. It offers audio-guided running routes worldwide, created by local runners, with turn-by-turn voice navigation. The app even works offline if the map is downloaded in advance.

Features:

  • Extensive city running routes created by local runners
  • Turn-by-turn voice navigation
  • Offline functionality with downloaded maps

Limitations:

  • Works best in larger urban areas

Price: Free

17. VoiceMap Audio Tours

VoiceMap Audio Tours is a fantastic app for event planners coordinating city tours. It allows attendees to explore cities by car, bike, walking, or even boat while listening to narrated tours by celebrities and local stars.

Features:

  • Plays automatically using GPS
  • Works offline
  • Audio alert for wrong turns

Limitations:

  • No interaction or personal experiences like a live guide would provide
  • Could offer more flexibility for personalized tours

Price: Free

These event activity apps will enhance the experience for attendees and provide additional features that make your events more engaging.

The Best Event Apps for Networking and B2B Events

Networking is a crucial aspect of B2B events, and the right app can significantly improve this experience. These apps facilitate networking before, during, and after your conference. Here are our top picks for networking and B2B event apps:

18. Floor

Floor enables companies like UBM, Hyve, and ITE Turkey to launch community events in just five minutes. It offers all the tools you need for any type and size of event in one convenient place.

Features:

  • Content management
  • Lead management
  • Data analytics

Limitations:

  • Monthly plan required to access potential leads' personal information
  • Limited features available on the free plan

Price: Four tiers of access ranging from $150 to $2000 USD, with a limited free version

19. Whova

Whova is a powerful networking app used by TEDx, AmericasFinestCity, EmTech, and Spring North East Expo. It allows attendees to plan their event experience and connect with like-minded individuals.

Features:

  • Attendee SmartProfiles with bios and social media links
  • Business card scanning and exchanging
  • One-on-one and group chats
  • Mobile flexible agenda creation

Limitations:

  • Limits to customization

Price: Undisclosed

20. Eventee

Eventee is a user-friendly app utilized by web expo planners, Work Awesome Group, and game developers. It allows you to organize in-person, virtual, or hybrid events in minutes.

Features:

  • One-click attendee registration with a magic link
  • Comprehensive access to event information, notifications, and interactive features
  • Event data collection and analytics

Limitations:

  • Limited features available on the free version
  • No support for multi-level tickets currently

Price: Free and paid versions available based on desired features

These networking and B2B event apps will help you facilitate meaningful connections and enhance the overall event experience.

The Best Event Apps for Festivals and Consumer Events

Consumer events and festivals often rely on technology to enhance attendee experiences. These apps offer features like registration management, schedules, and push notifications to optimize the event experience. Here are our top picks for festivals and consumer event apps:

21. Aloompa Mobile Apps

Aloompa offers comprehensive solutions for in-person food, music, and community-focused events. Their app is popular among event planners organizing wine tastings, marathons, and state fairs.

Features:

  • Schedule sharing
  • Festival map GPS localization
  • Beacon usage
  • Skip the line feature
  • Offline data availability

Limitations:

  • Currently available only in English (additional languages in development)

Price: Free for the app, with an additional fee for the CMS platform

22. Eventbase Festival App

Eventbase's festival app provides a feature-rich experience with full-screen commercials and branded placement opportunities. It is trusted by big names like IBM, Cisco, and Microsoft.

Features:

  • Engage both in-person and digital attendees with a networking feature
  • Feature-rich interactive offline maps
  • Effective sponsor activations

Limitations:

  • App navigation could be more intuitive

Price: Varies based on desired features, with a free version available

These festival and consumer event apps will help attendees stay informed and engaged, enhancing their overall event experience.

The Best Event Apps for Ticketing

Simplifying your ticketing process is crucial for event planning success. While many apps offer ticketing features, these apps stand out specifically for ticketing management. Here are our top picks for ticketing apps:

23. Tixel

People networking at an event People networking at an event

Tixel is a marketplace designed to help fans buy and sell tickets without steep fees. It offers valuable benefits for event creators, such as retaining cash flow and staying sold out even in the event of cancellations.

Features:

  • World-leading SafeScan Technology
  • Real-time pricing and demand data
  • Dynamic ticket waitlist function

Limitations:

  • Limits ticket prices and requires a "refund" process for canceled events

Price: Free and paid versions available

24. Cyfe

Cyfe is a real-time dashboard that aggregates valuable business and sales metrics in one easy-to-use platform. It integrates with popular services like Google Analytics, Salesforce, Google Ads, MailChimp, Facebook, and Twitter.

Features:

  • Fully customizable dashboards with easy sharing capabilities
  • Pull data from popular services using pre-built widgets
  • Securely display data from your company's databases using custom widgets or Push API

Limitations:

  • Limited deep data analysis capabilities within the app

Price: Plans start at $19.99/mo, with a free trial period

These ticketing apps will simplify the ticketing process for both event creators and attendees, ensuring a seamless ticket purchase and management experience.

Simplify Your Work with the Best Event Planning App

While all the apps mentioned in this article offer unique features and benefits, Eventbrite's Organizer App stands out with its powerful functionality, seamless integrations with social media and email, and easy check-in and payment management. However, it's important to choose an app that suits your unique needs.

An event planning app is just one piece of the puzzle for upgrading your event planning game. If you're looking for more ways to enhance your events, consider Eventbrite's all-in-one platform, designed to empower event creators and organizers.

Remember, the success of your event ultimately depends on choosing the right tools and strategies that align with your goals. Happy event planning!

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