Party Planning 101: The Ultimate Supplies List for an Epic Event

Last updated: January 8, 2024 Are you ready to throw an unforgettable party? Look no further! In this article, we have curated a comprehensive list of party supplies that will ensure your event is a...

Last updated: January 8, 2024

Are you ready to throw an unforgettable party? Look no further! In this article, we have curated a comprehensive list of party supplies that will ensure your event is a smashing success. Whether you're hosting a cocktail party, happy hour, or a housewarming celebration, we've got you covered. Let's dive in!

The Essential Party Supplies

No party is complete without these must-have supplies:

  • General Supplies: Don't forget essentials like cups and name tags to keep your event running smoothly.
  • Alcohol: Stock up on your favorite liquors and hard seltzers to keep the good times flowing.
  • Mixers: From sparkling water to cranberry or orange juice, offer a range of non-alcoholic options for your guests.
  • Snacks: Keep your guests satisfied with mouth-watering options like salted nuts, chips, and hummus.

Party Supplies Caption: Get ready for an extraordinary event with these essential party supplies.

Why Trust Our Advice

As an experienced host who has hosted numerous successful cocktail parties, I understand the importance of using the right supplies without breaking the bank. I have fine-tuned my party planning skills to save you valuable time and money.

Party Supplies Shopping List

Let's take a closer look at the supplies you'll need to create an unforgettable event:

General Supplies

  • Avery name tags (for a professional touch) or Cualfec name tags (for a more fun vibe)
  • Sturdy plastic cups
  • Sharpie black markers for clear and legible name tags
  • Harmonica for crowd control (yes, really!)
  • Optional: Candle for your bathroom
  • A roll of paper towels for drink spills


  • 750 ml each of whiskey and vodka (or your preferred liquor)
  • 2 bottles each of red and white wine
  • 12 cans or more of hard seltzer


  • 4 L of sparkling water or 24 cans
  • 1 L of cranberry or orange juice
  • 1 L each of diet and regular soda
  • Optional ice (5 lb or less)


  • 1 lb (450 g) of baby carrots
  • 8 or 12 oz (300 g) of hummus
  • 1 lb (450 g) of guacamole
  • Two 12-15 oz bags (370 g) of chips
  • 16 oz (450 g) of salted nuts
  • (Optional) 2 lb (900 g) cheese plate
  • (Optional) 2 lb (900 g) grapes (always a hit!)

Party Snacks Caption: Delight your guests with a tantalizing array of party snacks.

More Party Supplies Info

Now, let's delve into the details of some key supplies you'll need for your party:

Name Tags

Name tags may seem formal, but trust me, they're a game-changer. I've tested numerous options and recommend the following:

  • Avery 5154 Name Badge Labels: These small but functional labels are perfect for any type of party. They stick well and provide ample space to write names.
  • Cualfec “HELLO my name is” Name Badge Stickers: These bright, budget-friendly stickers are my go-to choice. They stick securely and are an excellent option for any party.

Name Tags Caption: Make your guests feel welcome with personalized name tags.

Plastic Party Cups

Choose quality plastic cups that can hold 9-12 ounces of liquid. Here are a few options to consider:

  • 100 Gold or Rose Gold Plastic Cups (9 Oz)
  • Party Essentials Supplies Party Cups, Old Fashioned Tumblers

Cups Caption: Serve your drinks in style with durable plastic cups.


To ensure legible name tags for all your guests, invest in reliable markers. Here are some top choices:

  • Sharpie Permanent Markers, Fine Point, Black (12 Count): These markers offer consistently excellent results, and a few are all you need. Avoid ultra-fine point markers.
  • Amazon Basics Retractable Permanent Markers, Black (12 Count): These retractable markers are convenient and reliable, making it easier to manage name tags during the party.

Markers Caption: Choose high-quality markers for clear and readable name tags.

Alcohol for Cocktails

Simplify your alcohol selection and focus on creating a memorable social environment:

  • Two bottles of vodka and whiskey (or your preferred liquor) for versatile cocktail options. Whiskey is always a crowd-pleaser.
  • Four bottles of wine (2 red and 2 white) to cater to different preferences. Boxed wine is a practical option that lasts longer.
  • Tip: While beer is popular, serving it can be challenging. Consider skipping beer unless it's a must-have for your guests.

Drink Mixers

Ensure your guests have a variety of options, both alcoholic and non-alcoholic:

  • Sparkling water is a crowd favorite among non-drinkers.
  • Cranberry or orange juice adds a refreshing twist to cocktails.
  • Diet and regular soda are versatile mixers that everyone can enjoy.

Party Snacks

Remember, snacks are meant to complement, not replace, the main event. Keep it simple yet satisfying:

  • Baby carrots, hummus, guacamole, and chips offer a delightful combination of flavors.
  • Salted nuts are a classic crowd-pleaser.
  • Consider adding a cheese plate and grapes for an extra touch of elegance.

Drink Mixers and Snacks Caption: Delight your guests with a range of delicious drink mixers and mouth-watering snacks.


Hosting a spectacular party doesn't have to be complicated or expensive. With the right supplies and a little planning, you can create an unforgettable event with minimal stress. Remember to purchase your supplies at least one week in advance to stay organized and enjoy a stress-free experience. Feel free to reach out to me via email if you have any questions or need further assistance.

Hey there! I'm Nick Gray, the author of The 2-Hour Cocktail Party. As an experienced party host, I'm confident that my guidebook will help you forge new connections and build strong relationships. When is your next event? Let me know the date, and I'll be your cheerleader throughout the planning process.

Happy party planning!