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A Guide for Organizing Hyperledger Meetups

Are you interested in running a Hyperledger meetup in your area? Look no further! This comprehensive guide will provide you with all the information you need to get started and ensure the success of your...

Are you interested in running a Hyperledger meetup in your area? Look no further! This comprehensive guide will provide you with all the information you need to get started and ensure the success of your meetup. Let's dive in!

Becoming a Meetup Organizer

If you enjoy networking, organizing venues, and finding interesting speakers, then you would make a great meetup organizer. The process for becoming an organizer is simple. Just contact us, and we'll find time to speak with you. During the call, we'll make sure you're serious about taking on the role and walk you through the support we offer (this guide also describes the support available).

We strongly encourage you to share responsibilities with others and not try to do it all yourself. Based on our experience, having 2 or 3 co-organizers for a meetup is ideal. This allows you to share tasks and prevents you from getting overwhelmed if you become too busy with other commitments for a period of time. Remember, consistent local leadership and representation are key to the success of a meetup group.

Using Meetup.com

We will set up a new meetup group for you on the meetup.com platform and link it to other Hyperledger meetups hosted there. Your group will be named after the city or region where you live, such as Hyperledger San Francisco or Hyperledger Morocco.

Meetup.com provides various tools that you can use to help organize your events. If you're not familiar with the site, we recommend checking out meetup.com's article about using their organizer tools.

While we recommend using meetup.com, we understand that there may be reasons why it isn't the best fit for your local community. For example, meetup.com is not accessible in China, so the Chinese community uses http://www.huodongxing.com/. If you want to discuss other event hosting platforms, please reach out to us. Just keep in mind that the guidelines for running meetups will still apply, and we may create a group on meetup.com to better promote your activities.

Collaborating with Other Organizers

With over 100 Hyperledger meetup groups worldwide, you have the opportunity to tap into the expertise and ideas of other organizers by collaborating with them through various channels. We encourage you to sign up, introduce yourself, and ask any questions you have. The following channels are available for collaboration:

  • Mailing list
  • Meetup chat channel link
  • Google Drive Meetup folder

Scheduling and Promoting Meetups

We recommend organizing a meetup every 2 to 3 months, but feel free to gauge the interest from your local community and adjust the timing as needed. Announcing your event at least 3 to 4 weeks in advance will give people enough time to plan to attend.

When scheduling a meetup, be clear about the target audience. Is it for developers, end users, or those looking to get started with Hyperledger? It's also essential to consider the level of content. Will it be for beginners, intermediate, or advanced users?

Once your event is scheduled, it's time to spread the word. The specific local channels you use may vary, but consider attending blockchain events near you, reaching out to companies using Hyperledger, contacting students at nearby universities, and sharing on your social networks using the #Hyperledger hashtag.

We've also provided two image templates that you're welcome to use to create digital banners for promoting your event. These templates are designed to catch attention and generate interest. You can find examples and detailed instructions in the original article.

Finding Content and Speakers

To create an engaging environment for Hyperledger enthusiasts, it's crucial to choose topics that are tied to the Hyperledger ecosystem. Topics can range from introductions to the community and projects, demos of applications, explanations on setting up a development environment, to presentations of use cases. Select topics that resonate well with your audience.

We have collected a number of presentations that you can remix and reuse for your event. If there is content you need that isn't available, let us know, and we'll do our best to add it. Additionally, you can find speakers by connecting with other community members in your area and reaching out to people beyond your local community who have expertise in the field.

The Hyperledger Technical Ambassador program is an excellent resource for finding speakers who are knowledgeable about Hyperledger projects and are eager to help others learn more about the technology. You can also refer to the Meetup Speakers tracking document for more information.

Providing a Positive Experience

Ensuring a positive experience for all community members is a top priority for Hyperledger. Please make sure to familiarize yourself with our Code of Conduct to understand the acceptable behaviors that all meetups should follow.

Meetup.com provides a way for you to receive feedback from attendees. We encourage you to look through this feedback to learn what people enjoyed about your meetups and where there is room for improvement. Note that this feature on meetup.com is in beta stage and may not be available for all meetup groups yet.

Selecting a Venue

Choosing the right venue is essential for hosting successful meetups. The size of your group will determine your venue needs. If you're just starting and have a small number of members, you can meet informally in a coffee shop or other public space. As your group grows, you'll need to find a more formal meeting space that can accommodate your needs.

If you have access to space at your organization or school, that's great. Otherwise, consider reaching out to potential hosts in your local community who may be willing to provide a space for your events. Many organizations are open to providing space in the evenings or on weekends for meetup groups.

For more ideas on venue options, check out Meetup.com's support article on finding the right venue for you.

Getting Sponsorships and Funding

While the Hyperledger project can provide funding for your first meetup, we don't have the resources to support every event organized by meetup groups. We encourage organizers to seek sponsorship from their local community to cover any costs associated with organizing events. Please review the guidelines provided in the original article before seeking sponsors for your event.

Sponsorship is limited to venue sponsorship (existing office space or a third-party space) and food and beverage sponsorship. Sponsors can be recognized on the Meetup event page and thanked at the beginning of the meetup, but it should be clear that all events are run by the Hyperledger community and not by any specific organization. Product pitches in return for sponsorship dollars are strictly forbidden, and sharing attendee data with sponsors is prohibited.

Running Virtual Meetups

Consider running virtual meetups online to accommodate the needs of your local community members. Meetup.com provides tools that can help you promote virtual events, handle registration, and communicate with attendees. For more information on using meetup.com's tools for virtual meetups, refer to their support article on hosting an online event.

Hyperledger has Zoom accounts available for organizers to use for running virtual meetups. Before requesting access to a Zoom account, please read our Managing Zoom Meetings guide. To request access, contact us with information about the day and time of your virtual meetup. We will then schedule the Zoom account and provide details on how to join and record your events. Zoom offers both meeting and webinar modes, allowing for different levels of interactivity.

Please inform us about virtual meetups you're planning so that we can help you promote them and reach a wider audience. We can share the event with other meetup groups in similar time zones or groups that may be interested in the content you're offering.

Streaming and Recording Live Events

Streaming and recording your events can be an added bonus. However, please be mindful that some attendees may not want to be on record. Additionally, legal considerations regarding recording may vary across jurisdictions, and you cannot record and stream copyrighted material without permission.

If you're interested in streaming and recording events, follow the tips provided in the original article. It covers various methods, such as using Facebook or YouTube to stream, and it suggests using a wireless mic for better audio quality. Recordings of talks from other groups are available on the Hyperledger YouTube channel.

Giving Away Stickers and Swag

Active meetup groups are eligible to receive free swag from our Hyperledger store to give away at their events. Organizers can make a request for swag every 6 months, and the amount of the coupon codes will depend on the size of their group. Contact us to receive a coupon code.

Using Official Hyperledger Branding and Assets

When talking about or promoting your event, please make use of the official Hyperledger logo and the approved description of the Hyperledger community. You can find the logo by contacting us. Review our Brand Guidelines and Trademark Usage Guidelines for more information about our policies.

Other Types of Events

If you're interested in running other types of events besides meetups, such as hackathons or training bootcamps, we provide resources to help you get started. Check out the Hackathon Organizer's Guide for hackathons and explore the various training resources available. Please note that if you promote your training to meetup groups, include a disclaimer stating that the course content is not designed or maintained by Hyperledger.

For help with any other type of event, feel free to contact us, and we'll be happy to assist you.

That concludes our guide for organizing Hyperledger meetups. We hope this article has provided you with valuable insights and guidance. Remember, building a strong community of Hyperledger enthusiasts starts with organizing engaging and inclusive events. Good luck with your meetup, and we look forward to seeing your success!

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