Join us: How a Day of Wedding Coordinator Can Make Your Big Day Stress-Free

You’re recently engaged (congratulations!) and you can't stop staring at that sparkling ring on your finger as you begin planning your dream wedding. However, you're aware that wedding costs can add up quickly, and you...

You’re recently engaged (congratulations!) and you can't stop staring at that sparkling ring on your finger as you begin planning your dream wedding. However, you're aware that wedding costs can add up quickly, and you want to save money where you can. Instead of hiring a wedding planner, you're considering doing most of the planning yourself and hiring a day of wedding coordinator to assist you on the big day. But what exactly does a day of wedding coordinator do, and is it worth the investment?

The Role of a Day of Wedding Coordinator

At its core, a day of wedding coordinator is responsible for overseeing the execution of all your wedding plans on the big day. They manage vendors, oversee the final walk-through of the venue, coordinate the wedding rehearsal, manage the wedding timeline, and more. Their goal is to ensure that all the meticulous planning you've put into your wedding goes smoothly, allowing you to relax and enjoy your special day.

Bride and groom celebrating with all of their guests during their wedding reception at Kendall Point wedding venue in San Antonio

Bride and groom celebrating with all of their guests during their wedding reception at Kendall Point wedding venue in San Antonio

Is Having a Day of Wedding Coordinator Enough?

While a day of wedding coordinator can be a great help on your big day, for some couples, it may not be sufficient. Scarlett Rose Weddings + Events, for example, emphasizes the importance of their Wedding Management package, which starts 4-6 weeks before your wedding day. They believe that simply having someone show up on the day of your wedding isn't enough to ensure a smooth execution of your vision.

Planning a wedding involves months, or even years, of dedicated effort. Inviting a day of event coordinator at the last minute may not give them enough time to familiarize themselves with the intricacies of your wedding and the vendors you've hired. Hiring a day of wedding coordinator is a personal decision that should align with your preferences and the complexity of your wedding.

Bride and groom sharing their first dance during their wedding reception at Kendall Point.

Bride and groom sharing their first dance during their wedding reception at Kendall Point.

The Cost of a Day of Coordinator

One concern often voiced by couples planning a wedding is the cost. At first glance, the fee of $2,000 for a day of wedding coordinator who only shows up for eight hours on your wedding day might seem steep. However, when you consider the hours of work that go into a day of coordinator's base package, the price becomes more justified.

Many day of coordinators start their work weeks or months before your wedding day. This includes activities such as a venue walk-through, wedding timeline planning, vendor confirmation, contract review, rehearsal assistance, and approximately 14-16 hours of work on your actual wedding day. Add frequent emails and calls with you and the vendors, and a day of coordinator can end up dedicating around 40 hours of work solely to your wedding.

Bridesmaids smiling as they see bride in her wedding dress before wedding ceremony at Kendall Point.

Bridesmaids smiling as they see bride in her wedding dress before wedding ceremony at Kendall Point.

Should You Hire a Wedding Planner Instead?

While a day of wedding coordinator offers valuable assistance, it may not suffice for the wedding of your dreams. The complexity and scope of your wedding play a significant role in determining how much help you'll need. For instance, a fall wedding during peak months might require expert advice and in-depth knowledge of the wedding industry.

A wedding planner's involvement begins from the moment you start planning your wedding. They help with budgeting, vendor selection, wedding themes, ceremony planning, design, invitations, and more. A wedding planner can dedicate upwards of 100 hours solely to your big day, ensuring that your vision becomes a reality.

Yes, hiring a wedding planner comes at a higher cost than a day of wedding coordinator. However, if you desire the expertise of a seasoned professional who knows the ins and outs of the industry, contacting vendors, and creating a comprehensive wedding to-do list, then a wedding planner is the right choice. Their support significantly simplifies the planning process, especially if you have less than a year to organize your wedding.

During your venue tour, consult with the venue staff about their recommendations as well. They have experience working with various couples and may provide valuable insights based on your unique situation.

Happy couple surrounded by beautiful wedding decor at Kendall Point wedding venue.

Happy couple surrounded by beautiful wedding decor at Kendall Point wedding venue.

Make Your Wedding Stress-Free

Ultimately, the decision between a day of wedding coordinator and a wedding planner depends on your individual needs and preferences. While a day of wedding coordinator can alleviate stress on your big day, a wedding planner offers comprehensive support throughout the entire planning process. Whichever option you choose, remember that your wedding is one of the most important days of your life, and you deserve to have a stress-free and perfect celebration.

Take a look at our list of preferred vendors who have worked with our San Antonio wedding venue numerous times. They are ready to help bring your vision to life. Book a tour today if you're searching for the most picturesque Hill Country wedding venue.

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