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Ideas for Hosting a Successful Recruiting Event

Hosting a recruiting event is a fantastic opportunity to expand your talent pool and create a lasting impression as an employer. In-person interactions allow you to learn more about candidates beyond what is on their...

Hosting a recruiting event is a fantastic opportunity to expand your talent pool and create a lasting impression as an employer. In-person interactions allow you to learn more about candidates beyond what is on their resume, such as their personality, curiosity, and unique qualities that they can bring to your team.

How to Plan an Open House Recruiting Event:

An open house is a warm and inviting way to introduce your company to potential hires. It is best to host the event after work hours and have key team members present to interact with your guests. The goal is to create a relaxed atmosphere and encourage meaningful conversations. Keep the agenda simple and casual, including networking, food and drinks, and perhaps a short talk or Q&A session. Remember, simple doesn't mean boring. Make sure your attendees feel that their trip to the event is worthwhile.

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How to Plan an On-Site Job Fair:

If your company has a high turnover rate and frequently hires in large numbers, consider organizing a job fair or interview event. Effective communication is key for these types of recruitment events. Ensure that your promotional materials clearly state that candidates should bring their resumes and be prepared for formal job interviews. During the event, share important details about your hiring process, including how you plan to follow up with candidates who advance to the next stage.

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More Recruitment Event Ideas:

To stand out in a competitive recruiting landscape, consider employing creative recruitment strategies. For example, Rapid7 is recruiting new graduates interested in sales by organizing spin classes followed by meet and greets with their team. CarGurus recently took potential hires to a Celtics game. Organizing a unique recruitment event doesn't have to be expensive - it could be a bowling night, a pizza dinner, or a picnic. The key is to capture potential candidates' attention and position your company as an excellent place to work.

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Sample Timeline for Hosting a Recruitment Event:

  • 5 weeks out: Reserve a venue, especially if you need one outside of your office. Start working on any necessary content, such as videos or presentations. Make sure to inform your team members about the event, especially if they will be assisting you.
  • 4 weeks out: Begin promoting your event. Create an event page on platforms like Eventbrite or Splashthat. Requiring RSVPs can be helpful, as it allows you to plan for food, drinks, and create buzz by showcasing who will be attending. Send out email invitations, list your event on relevant directories, and promote it on social media. Continue promoting the event until the day of.
  • 3 weeks out: Pay attention to logistics. Create a timeline of activities for the event and assign roles to your events team. Make a list of furniture, supplies, and equipment you will require.
  • 2 weeks out: If other organizations are helping you promote, request that they promote the event 2-3 days before it takes place. This can help generate a registration and attendance spike if needed. Test your tech setup, such as playing slideshows on the designated screens, testing microphones, and checking the sound system if necessary.
  • 1 week out up to the day of the event: This week should be light. Order the required food, send a final email reminder to your guests, remind your team members of their roles, and set up the venue. Keep some time free to handle any unexpected issues. Finally, it's time to host your event. Good luck!
  • Follow up: After the event, remember to connect with promising candidates on LinkedIn and list your event as a sourcing channel or source of hire in your hiring software. Share any valuable information about professional groups or meetups you learned about during the event with your team. Networking is crucial for building your talent pipeline for future roles.

Frequently Asked Questions:

If you have any questions, check out our frequently asked questions section.

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