How to Send an Outlook Invite With Multiple Times

Outlook, with its robust event and invite capabilities, unfortunately does not support sending a meeting invitation with multiple time slots by default. This limitation can make scheduling events more complicated and inconvenient. However, there are...

Outlook, with its robust event and invite capabilities, unfortunately does not support sending a meeting invitation with multiple time slots by default. This limitation can make scheduling events more complicated and inconvenient. However, there are workarounds to overcome this obstacle.

Can I send one Outlook invite for multiple dates?

By default, Outlook does not allow you to send a meeting invitation with multiple time slots. This is a major flaw, but there are alternative methods you can use to bypass this limitation:

  • Send multiple individual invites.
  • Utilize third-party tools to overcome this limitation.

How do I send an Outlook invite with multiple times?

1. Create an appointment in Outlook

To begin, open Outlook and click on the Calendar icon in the bottom left corner. Then, click the New Appointment icon. Next, navigate to the Scheduling Assistant in Outlook. You will see all your available time slots. Simply drag and drop the desired time slots to the invitation. Switch to the Attendees tab and invite the desired attendees. Finally, click on Send to send the invite.

2. Create individual invites for each slot

Another workaround involves creating individual invites for each time slot. Open Outlook and go to your Calendar. Select New Appointment and add the attendees. Set the desired time and click on Send. Repeat these steps for every time slot you want to include.

Though this method is quick and helpful, it can be impractical since you have to send multiple meeting requests in Outlook. Additionally, your recipients might have difficulty managing multiple event invite emails. However, recipients can mark the meetings as tentative when unsure of their participation. You can always forward invite meetings to share meeting information or check attendees for additional details.

3. Attach ICS files in an email

In Outlook, open the Calendar and click on New Items. Choose Appointment and enter the desired time and other information. Proceed to File and select Save as. Give the file a name and ensure you select the iCalendar format in the Save as type field. Repeat these steps to create multiple ICS files, each with a different time slot. Next, create a new email message and add all the ICS files as attachments. Finally, send the email to all your attendees.

For this method to work, explain to your attendees to open a single ICS file that corresponds to their desired time slot. They should add it to their Outlook Calendar to select it. This method is advantageous as it allows you to create an Outlook calendar invite with multiple dates without relying on third-party tools. If needed, you can also add BCC to a meeting invite.

4. Use the FindTime add-in

An alternative option is to utilize the FindTime add-in. Open Outlook, go to Home, and select Get Add-ins. Look for FindTime, select it, and choose Add. Once the add-in is added, set up the new meeting. Click on New Meeting Poll and select the available time slots. After you send the meeting invite, the attendees will have the option to choose a meeting time on their own.

By utilizing this add-in, you can easily create an Outlook invite with multiple time slots. We highly encourage you to give it a try.

Outlook is a versatile email client that allows you to manage events and view the creation date of a calendar event. It is surprising that it does not natively support sending an invite with multiple times. Speaking of Outlook features, don't miss our guide on how to open multiple Outlook windows.

If you have discovered another way to solve this issue, please share it with us in the comments section below.

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