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How to Schedule a Teams Meeting in Microsoft Outlook

Are you tired of juggling between different apps for scheduling meetings? With Microsoft Outlook and Teams integration, you can now schedule your Teams meetings directly from Outlook, making the process much more convenient. In this...

Are you tired of juggling between different apps for scheduling meetings? With Microsoft Outlook and Teams integration, you can now schedule your Teams meetings directly from Outlook, making the process much more convenient. In this article, we will guide you through the steps to schedule a Teams meeting in Microsoft Outlook, both on Windows and mobile devices.

Scheduling Teams Meetings in Outlook (Windows)

If you are using the new or redesigned Outlook app for Windows, scheduling Teams meetings is an effortless process. Simply follow these steps:

  1. Launch the Outlook (new) app and select the Calendar icon on the sidebar.
  2. Click the New event button to create a new meeting.
  3. Fill in the meeting details, including the subject, participants, start and end time, and location.
  4. Don't forget to toggle on the Teams meetings option.
  5. Ensure you are scheduling the meeting from the correct account if you have multiple accounts linked to your Outlook app.
  6. Finally, hit Save, and Outlook will create the Teams meeting and send invitations to the participants.

Microsoft Teams logo and Microsoft outlook Microsoft Teams logo and Microsoft Outlook.

Scheduling Teams Meetings in Outlook (Mobile)

If you prefer scheduling meetings on the go, you can easily do so using the Outlook mobile app. Here's what you need to do:

  1. Open Outlook on your mobile device.
  2. Tap the arrow-up icon next to the New mail button in the bottom-right corner.
  3. Select New event to create a new meeting.
  4. Toggle on the Online Meeting (Teams Meeting) option.
  5. Invite attendees and provide all the necessary details, such as the date, start and end time, location, and description.
  6. Tap the Checkmark icon to send meeting invites or meeting links to the participants.

If you don't see the "Teams Meeting" option, make sure you are scheduling the meeting using the correct account. Tap New Event (Calendar) at the top of your screen and select Calendar below your preferred work or school account.

What to Do if Teams Meeting is Missing in Outlook

If you cannot find the "Teams meeting" option when scheduling a meeting in Outlook, it could be because your organization uses a different meeting provider, such as Skype. Here's how to verify your meeting provider:

Verify Your Meeting Provider (Windows)

  1. Open Outlook and select the gear icon in the top corner to open the app's settings.
  2. Go to the Calendar tab on the sidebar and select Events and invitations.
  3. Check the "Events you create" section to see your organization's meeting provider.
    • If Microsoft Teams is not listed here, your organization likely uses a different communication service for meetings.

Verify Your Meeting Provider (Mobile)

  1. Open Outlook and tap your profile icon/picture.
  2. Select the Settings icon in the bottom-left corner.
  3. Choose your Office 365 account in the "Mail accounts" section.
  4. Turn on Add online meeting to all meetings to see your organization's meeting provider.

Schedule Teams Meeting in Outlook with Ease

Setting up Teams meetings through Outlook is a breeze if your organization uses Teams as its meeting provider. However, if you are still unable to schedule Teams meetings, try re-enabling the Teams meeting add-in or run the Microsoft Support Recovery Assistant. For more troubleshooting instructions, check out our tutorial on restoring Microsoft Teams Meeting to Outlook.

Now, with the seamless integration of Microsoft Outlook and Teams, you can schedule your meetings without any hassle. Enjoy the convenience and productivity of having everything in one place!

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