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How to Schedule a Meeting in Google Meet: Simplified Guide

In today's digital age, scheduling online meetings has become crucial. Google Meet, a popular video conferencing tool, offers a convenient and hassle-free way to schedule and join meetings. This article will provide you with a...

In today's digital age, scheduling online meetings has become crucial. Google Meet, a popular video conferencing tool, offers a convenient and hassle-free way to schedule and join meetings. This article will provide you with a step-by-step guide on how to schedule a meeting in Google Meet.

How to Schedule a Meeting in Google Meet Image source: Star Event VN

Method 1: Start a Video Meeting With Google Meet

To start a meeting on Google Meet, you need to create a unique meeting link. This link will expire after 365 days or when everyone leaves the meeting. Before starting a meeting, ensure that your camera, microphone, and internet connection are working properly.

1. Start Meeting on Your PC

Step 1: Open Google Meet on your Windows or Mac device.

Go to Google Meet on your Windows or Mac

Step 2: Click on the "New meeting" button.

Note: If you are joining a meeting, you can enter the code and join using the tab next to the "New meeting" button.

Click on the New meeting button

Step 3: Select the option that suits your needs:

  • "Create a meeting for later": This option allows you to create and share future meetings.
  • "Start an instant meeting": This option enables you to create and join a meeting immediately.
  • "Schedule in Google Calendar": This option takes you to Google Calendar, where you can create an event and share it with others.

Select the option of your choice

Once you select an option, you can share or schedule the meeting on Google Meet. If you don't have access to your PC but still want to join or schedule a meeting, you can use your phone as well.

2. Start a Meeting on the Mobile App

Note: Make sure you have downloaded the Google Meet app on your mobile device before following these steps.

Step 1: Open Google Meet on your mobile device.

Step 2: Tap on the "New meeting" button at the top.

Note: If you want to join a meeting, tap on the "Join with a code" button next to the "New meeting" button and enter the code.

Step 3: Select the option that suits your needs: "Get a meeting link to share," "Start an instant meeting," or "Schedule in Google Calendar."

Once you choose an option, you will receive a code that can be shared with participants for joining. If you use Gmail and want to quickly create or join a meeting without leaving the site, read on to the next method.

Method 2: Start a Meeting Using Gmail

Google has integrated its professional tools into Gmail for improved coordination and teamwork. You can easily schedule meetings using Google Meet and Google Calendar through Gmail.

1. Start on PC

Scheduling a meeting using Gmail is the quickest way to start or join a meeting. However, Gmail doesn't provide an option to schedule a meeting in Google Calendar like Google Meet.

Step 1: Open Gmail on your Windows or Mac device.

Open Gmail on your Windows or Mac

Step 2: Click on the "Meet" option below the Mail button.

Note: If you can't see the option, go to Gmail settings, select "See all settings," go to "Chat and meet," choose "Show the Meet section in the main menu," and click "Save changes."

Click on the Meet option below the Mail button

Step 3: From the Meet section, click on the "New meeting" button in the left pane.

Note: If you want to join a meeting, choose the "Join with a code" button and click "Join."

Click on the New meeting button in the left pane

Step 4: A new window will open, displaying the details of your newly created meeting.

A pop-up window appears with details of your newly created meeting

Step 5: To send an invite to participants, click on "Send invite" and select "Copy meeting invite" or "Share via email." To start the meeting immediately, click on "Join now" after sharing the meeting link directly with the necessary person(s).

Choose to send invitation to participants using the Send invite button

2. Start on Mobile

If you don't have the Google Meet app, you can create or start a meeting using Gmail on your mobile device. Make sure you have Gmail downloaded before following these steps.

Step 1: Go to Gmail on your Android or iOS device.

Step 2: Tap on the video camera icon next to the mail icon.

You will see the same interface as Google Meet, which you are already familiar with. The steps from here on are similar.

Step 3: Tap on the "New meeting" button at the top.

You will have three options to choose from:

  • "Get a meeting link to share"
  • "Start an instant meeting"
  • "Schedule in Google Calendar"

Once you choose an option, you will receive a code that can be shared with participants for joining. If you are a Google Chat user, you can also create and invite users for meetings from there.

Method 3: Start a Meeting From Google Chat

Google Chat is a collaboration platform similar to Hangouts with features resembling Slack. You can access Google Chat through Gmail or download the standalone application on Android or iOS.

Similar to Google Meet and Gmail, you can create and share a meeting using Google Chat.

1. On PC

Creating a meeting using Google Chat may not be as common as other methods, but the steps are easy to follow.

Step 1: Open Google Chat on your Windows or Mac device.

Open Google Chat on your Windows or Mac

Step 2: Click the "Start a chat" option or the plus (+) button and click "Start chat."

Note: You can access Google Chat through Gmail by clicking on the chat icon below the Mail option in the left pane. If you don't see the option, go to Gmail settings, click on "See all settings," go to "Chat and meet," choose Google Chat, and click "Save changes."

Click the Start a chat option or the plus (+) button and click Start chat

Step 3: Click on the "Add video meeting" icon.

Click on the 'Add video meeting' option

This will generate a Google Meet link for the other person to join.

Step 4: Click on the "Send" button.

Note: Google Chat does not allow joining the meeting with a code. The link is the only way to join.

Click on the Send button

Please note that unlike Google Meet and Gmail, you cannot schedule a meeting in Google Calendar when creating a meeting in Google Chat.

2. On Mobile

For this method, you don't need the Google Meet app. However, you must have the Google Chat app installed on your Android or iOS device. Once downloaded, follow these steps:

Step 1: Go to Google Chat on your Android or iOS device.

Step 2: Tap the "New chat" button or select the person from an existing chat.

Step 3: Tap on the plus (+) button and select "Meet link."

Note: You can directly tap on the phone or video camera icon to call the person.

This will generate a Google Meet link for the other person to join.

Step 4: Tap on the "Send" button.

Note: Google Chat does not allow using the meeting code. The link is the only way to join the meeting.

Similar to Gmail, you cannot schedule a meeting created using Chat in Google Calendar. If you prefer scheduling a meeting through Google Calendar instead of an instant or one-on-one meeting, continue reading for the next method.

Method 4: Schedule a Meeting in Google Calendar

Google Calendar not only helps you stay organized with your time and events but also allows you to schedule and notify participants about meetings. Additionally, you can check other participants' schedules (if shared) and schedule the meeting accordingly. Calendar also offers the option to email the meeting invitation to participants, giving them the option to accept or decline the meeting. This is undoubtedly one of the most convenient ways to create and schedule a meeting.

1. Schedule On PC

Step 1: Go to Google Calendar on your Windows or Mac device.

Go to Google Calendar on your Windows or Mac

Step 2: Click on the "Create" button.

Click on the Create button

Step 3: From the drop-down menu, select "Event."

Select Event

Step 4: In the pop-up window, add a meeting title, set a date and time, add guests, and click on "Add Google Meet video conferencing."

Click on 'Add Google Meet video conferencing'

This will automatically generate a Google Meet link. You can customize the Meet settings by clicking on the gear icon.

Step 5: Once everything is set, click "Save."

Click Save

An event will be created on Google Calendar, and all participants will receive an email with a Google Meet link to join at the scheduled time.

If you don't have access to your PC but still want to create and schedule a meeting using Google Calendar, continue reading for the mobile method.

2. Schedule a Meeting On Mobile

Scheduling a meeting using the Google Calendar app on your Android or iOS device is straightforward. It is much easier compared to the methods discussed above. Let's get into the steps:

Step 1: Open Google Calendar on your Android or iOS device.

Step 2: Tap on the floating + (plus) icon and choose the "Event" option.

Step 3: Add a meeting title, set a date and time, add people, and tap on "Add video conferencing."

Step 5: Once everything is set, tap "Save" in the top-right corner.

Tip: Learn how to set working hours in Google Calendar for better time management.

That's it! You have successfully created a meeting using Google Calendar on your mobile device or computer. If you have any other queries, refer to the FAQs section below.

FAQs on Scheduling Meetings in Google Meet

Coming soon...

Schedule and Manage Meetings

Whether you're planning a business meeting or catching up with friends and family, Google Meet can help you seamlessly schedule and manage meetings from anywhere in the world. Now that you know how to schedule a meeting in Google Meet using your Google account, consider exploring how to schedule Google Meet in Microsoft Outlook for enhanced productivity.

Article adapted and enriched from the original by an SEO specialist and skilled copywriter. Original article courtesy of Star Event VN.

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