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How to Schedule a Google Meet: A Step-by-Step Guide

Virtual meetings have become an integral part of our everyday lives, and Google Meet is a popular choice for hosting these meetings. With its ease of use and fast servers, Google Meet is a reliable...

Virtual meetings have become an integral part of our everyday lives, and Google Meet is a popular choice for hosting these meetings. With its ease of use and fast servers, Google Meet is a reliable tool for virtual collaboration. Now, Google has added the feature of scheduling meetings in Google Meet, making it even more convenient for users. In this article, we will guide you through the process of scheduling meetings in Google Meet. Let's get started!

Can You Schedule Meetings in Google Meet?

Yes, you can schedule meetings in Google Meet. To schedule a meeting, you need to create a future event in your calendar and add the meeting details to it. The meeting link will be automatically attached to the event, allowing you to share it with the desired participants.

How to Schedule Meetings in Google Meet

To schedule a meeting in Google Meet, you will need a Google account and use Google Calendar as a scheduling tool. Follow the steps below based on your device:

On Desktop

  1. Visit calendar.google.com and select the desired date from the left side. How To Schedule A Google Meet: Step-by-step Guide

  2. Click on the desired time on the right side to automatically create an event. How To Schedule A Google Meet: Step-by-step Guide

  3. Add a title for the event. How To Schedule A Google Meet: Step-by-step Guide

  4. Click on "Find a time" and modify the time if needed. How To Schedule A Google Meet: Step-by-step Guide

  5. Click on "Add guests" and enter the details of the users you wish to invite to the meeting. How To Schedule A Google Meet: Step-by-step Guide

  6. Click on "Guest Permissions" and customize the permissions for your invitees. How To Schedule A Google Meet: Step-by-step Guide

  7. A meeting will be automatically attached to your event. You can copy the meeting link by clicking on the icon and share it with participants who couldn't be added to the Calendar event. How To Schedule A Google Meet: Step-by-step Guide

  8. Optionally, you can add a location, select an event color, change your current status, and adjust visibility settings. How To Schedule A Google Meet: Step-by-step Guide

  9. Finally, decide when you want to receive notifications for the scheduled event and click on "Save".

  10. Choose to either send an email notification to invitees or manually notify them later.

On Mobile

Mobile users can also schedule Google Meet meetings using the Google Calendar app. Here's how:

  1. Open the Google Calendar app on your device and tap on a time slot to schedule your meeting. How To Schedule A Google Meet: Step-by-step Guide

  2. A pop-up will appear on your screen. Swipe up to reveal all available options. How To Schedule A Google Meet: Step-by-step Guide

  3. Add a title for your event by tapping on the top field. How To Schedule A Google Meet: Step-by-step Guide

  4. Tap on the date to change it if needed. Similarly, tap and change the time if required. How To Schedule A Google Meet: Step-by-step Guide

  5. Tap on "Add video conferencing" to include a Google Meet meeting in the event. How To Schedule A Google Meet: Step-by-step Guide

  6. The meeting will be added and scheduled for the chosen date and time. You can now add participants by tapping on "Add people". How To Schedule A Google Meet: Step-by-step Guide

  7. Enter the desired email address and tap the checkmark on your keyboard to add the person to the meeting. How To Schedule A Google Meet: Step-by-step Guide

  8. Continue adding more participants if needed and tap on "Done" when finished.

  9. Use the "Guests can:" option to manage meeting permissions for invited participants. How To Schedule A Google Meet: Step-by-step Guide

  10. Customize other aspects of your event, such as location, notification settings, event color, description, and attachments.

  11. Once you're done customizing, tap on "Save" in the top right corner.

  12. Choose to send an email invitation or invite participants manually at a later time.

When Do Scheduled Meetings Expire?

Scheduled meetings in Google Meet will expire once the event has taken place. The meeting links will automatically expire for all users. However, you can also choose to manually delete meeting links if needed.

Can I Schedule Meetings with Other Schedulers?

Yes, you can schedule Google Meet meetings using other schedulers as well. However, this process is not automated, and you will need to manually copy and attach the meeting details to your event. Simply source a meeting code from meet.google.com and attach it to your event.

How to Invite Other Users to the Scheduled Meeting?

To invite other users to a scheduled meeting, you can add them to the event created in your calendar. Alternatively, you can share the meeting link with them. Open the event in your Google Calendar app, copy the meeting link to your clipboard, and manually share it with the desired participants.

FAQs

Here are some frequently asked questions to help you navigate scheduling meetings in Google Meet:

How many participants can join a scheduled meeting?

The number of participants allowed in a scheduled Google Meet meeting differs based on the user type:

  • Free users: Up to 100 participants
  • Workspace users: Up to 500 participants

Do I need a Google Workspace account to schedule a meeting?

Although not mandatory, having a Google Workspace account is recommended for official and lengthy meetings. Free account users are limited to 100 participants and a maximum call duration of 60 minutes.

How do I share an event with someone?

Once you create and save an event, it will automatically be shared with your contacts. The event will also appear in their Google Calendars. If you want to share the event with additional people, you can edit the event and add them to it.

Do I need to create a separate profile to use Google Calendar?

No, you do not need a separate account for Google Calendar. You can use your existing Google account to access Google Calendar.

We hope this step-by-step guide has helped you schedule Google Meet meetings easily. If you have any further questions or face any issues, feel free to drop a comment below.

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