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How to Schedule a Google Meet: A Step-by-Step Guide

Now that face-to-face communication has become more challenging with the shift to remote work, video conferencing options have become essential for businesses. Google Meet is one of the most popular software options for creating remote...

Now that face-to-face communication has become more challenging with the shift to remote work, video conferencing options have become essential for businesses. Google Meet is one of the most popular software options for creating remote meetings. With Google Meet, you can effortlessly schedule a meeting and have a dedicated phone number and virtual meeting room for you and your team, all conveniently placed on everyone's calendar. In this step-by-step guide, we'll walk you through the process of scheduling a Google Meet session for your team.

What Makes Google Meet Different?

Before we dive into the steps, let's clarify the difference between Google Hangouts and Google Meet. Google Hangouts is a free tool provided with Gmail that allows you to jump into a video call. On the other hand, Google Meet, provided under Google Workspace (formerly G Suite), is a more robust platform with additional features designed for business settings.

Create a Google Meet in 7 Easy Steps

Here's how you can schedule a Google Meet session for your team:

1. Go to Google Meet

Visit meet.google.com, which will take you to the Google Meet homepage where you can schedule your meeting.

2. Click "New Meeting"

On the lower right corner of the page, you'll find a green button that says "New Meeting." Click on it. If you haven't already, you may need to sign into your Google account or create one.

3. Choose "Schedule in Google Calendar"

After clicking the button, you'll be presented with three choices: get a meeting link to share, start an instant meeting, or schedule a meeting in Google Calendar. Select the last option to schedule a meeting for later.

A screenshot from Google Meet. Click on the "Schedule in Google Calendar" option to schedule a meeting. (Image source: Author)

4. Fill out the meeting details

You'll be provided with a form to fill out with all the necessary meeting details. It resembles creating a Google Calendar entry, with the added benefit of automatically generating a Google Meet link for invitees to join the meeting. Fill out the meeting's title, select the date, time, and duration, choose whether it's a one-time or recurring event, add a description, invite guests, and include any other relevant information. Once you're done, click "Save."

A screenshot from Google Meet. Fill out a few simple details about the meeting and click "Save." (Image source: Author)

5. Click "Join with Google Meet" when ready to start

After saving the meeting, it will appear on your calendar. When the scheduled time arrives, click on the calendar entry, and a window will pop up with a prominent blue button that says "Join with Google Meet." Click on it. Note that the meeting invite also includes a Google Meet phone number and pin for attendees who prefer to join the meeting via phone.

A screenshot from Google Meet. A big blue "Join with Google Meet" button makes joining a scheduled meeting easy. (Image source: Author)

6. Click "Join Now" or "Present"

You will be directed to a waiting room, where you can choose whether to enable your camera and microphone. After making your selection, click the "Join Now" button to join the meeting. If you are the presenter and need to share your screen, click "Present."

A screenshot from Google Meet. Adjust your settings before joining the meeting. (Image source: Author)

7. Navigate meeting options

Congratulations! You're now in the meeting. During the meeting, you can toggle your camera and microphone on and off, present if given permission by the host, and utilize the chat function to communicate without interrupting the presenter. To leave the meeting, simply click the red phone icon at the bottom.

Browse Other Video Conferencing Software Options

Although Google Meet is a user-friendly option for video conferencing, there are several alternatives worth exploring. The Ascent has reviewed many top software options in this category. Consider comparing them to Google Meet to determine which one best suits your needs. Factors to evaluate include ease of use, essential features, cost, and overall value. Choose the software that aligns with your requirements and supports efficient and effective remote collaboration.

Remember, selecting the right video conferencing software is crucial in today's business world. Experiment with different options before settling on the solution that best fits your organization's needs.

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