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Organize Your Next Event with Ease: Event Schedule Excel Template

Are you tired of the stress and chaos that comes with organizing events? Look no further! With our Event Schedule Templates, we have just what you need to plan and execute a successful event while...

Are you tired of the stress and chaos that comes with organizing events? Look no further! With our Event Schedule Templates, we have just what you need to plan and execute a successful event while still allowing room for some spontaneity. Whether you're a professional event planner or a novice thrown into the role of organizing a wedding or special occasion, our templates are designed to simplify the process and maximize your opportunities for true excitement.

What's Included in the Template?

Let's take a closer look at what you can expect from our Event Schedule Excel Template. This comprehensive tool consists of several worksheets that will streamline your planning process and make sure no detail slips through the cracks.


The "Schedule" worksheet is where all the action happens. It provides a planning schedule template with designated slots for up to three different activities at 15-minute intervals. Each activity can be assigned a status and a person in charge (PIC) to ensure smooth execution.


The "Setup" tab acts as a configuration tool. It allows you to customize the dropdown list options on the "Schedule" tab according to your specific requirements. Simply edit the values on the "Setup" tab to personalize the dropdown lists.

Using the Template: A Step-by-Step Guide

Now that we've covered the basics, let's dive into how to make the most of our Event Schedule Excel Template.

Personalize and Print

Make the template your own by adding a personal touch. Start by modifying the default title of "EVENT SCHEDULE TEMPLATE" to suit your event. Fill in essential event details such as the event name, location, and date.

event schedule change title Caption: Customize the title and add event details to personalize your schedule.

If you prefer a physical copy of your event schedule, feel free to hit print after deleting any static activity examples that don't apply to your event.

General Use

Events often involve multiple activities happening simultaneously. To accommodate this, our template allows you to plan up to three activities every 15 minutes. Simply enter the activity details in the corresponding time slots.

You can also assign ownership to each activity by selecting the responsible person's initials from the dropdown list.

event schedule assign ownership Caption: Assign ownership to activities for better coordination.

To create a list of people in charge, navigate to the "Setup" worksheet and add your staff's full names and initials.

You can also track the status of each activity using a second dropdown list with various status options.

event schedule change status Caption: Track the status of activities for efficient management.

If there's a new status option you'd like to add, simply update the "Status Category" list on the "Setup" worksheet. The new option will automatically be available on the dropdown list in the "Schedule" worksheet.

Freeze Panes

Don't let your column headings disappear as you scroll through the schedule. Freeze the first row to keep it visible at all times.

event schedule freeze panes Caption: Freeze panes to keep important information in view.

Please note that freezing panes works best in "Normal" or "Page Break" view, not in "Page Layout" view. To freeze panes, click on the cell below the top row with dates, go to the "View" menu, select "Freeze Panes," and choose the first option.

Start a New Schedule

If you're organizing another event and need a fresh schedule, fear not! Create a copy of the original schedule worksheet and modify it as needed. This way, you can retain historical records of past events for future reference.

To create a new schedule, right-click on the "Schedule" worksheet, select "Move or Copy," check the "Create a Copy" option, and click "OK."

event schedule start new schedule Caption: Create a new schedule by duplicating the original worksheet.

Finally, rename the new worksheet with a new date or event name, and fill out the schedule according to your requirements.

To extend the current event schedule within the same worksheet, simply copy and paste new columns and rows. Adjust the time and activity as necessary.

Customize Your Schedule

Our Event Schedule Excel Template provides a solid foundation for your planning needs, but we understand that every event is unique. Here are a few tips on how to tailor the template to your specific requirements.

Add More Information

If there are additional categories you'd like to include in your schedule, it's easy to customize. For instance, to add a "Guest Count" category, simply type it in at the top of the schedule. You can also insert new rows under "Location" to create space for more categories.

event schedule add guest count Caption: Customize the template to include additional categories.

To maintain consistency, use the "Format Painter" tool to copy the format of existing categories like the date.

Event in Overtime

Sometimes, events don't go according to plan and activities run over their allotted time. No need to panic! Copy and paste the last four rows (or as many as necessary), and adjust the time, activity, and status to reflect the extended duration.

event schedule add time Caption: Easily modify the schedule to accommodate extended activities.

Change Color Scheme

For those who crave perfection, customization goes beyond content. You can change the color scheme of the Event Schedule Template to match the aesthetics of your event. Select the relevant cells and use the "Fill Color" option to change the background color. Likewise, use the "Font Color" tool to modify text color.

Please note that changing the background color won't affect the color-coded status selections from the dropdown menu.

event schedule change colors Caption: Personalize the color scheme to suit your event.

There you have it! With our Event Schedule Excel Template, you can bring order and efficiency to your event planning process. Enjoy the benefits of organization and be ready to embrace the excitement and spontaneity that make events truly memorable.

*Disclaimer: The images used in this article are from the original article on starevent.vn.