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Event Planning Software: Streamline Your Next Event Like a Pro

Planning a successful event requires an immense amount of effort. From booking a venue to creating a budget and organizing an agenda, there are numerous details to manage. But fear not! Event planning software is...

Planning a successful event requires an immense amount of effort. From booking a venue to creating a budget and organizing an agenda, there are numerous details to manage. But fear not! Event planning software is here to help. With a plethora of options available, it's important to choose the right platform for your needs. In this article, we will explore why event planning software is essential and provide an in-depth overview of our top picks. We'll also share an actionable event management template that will transform your next corporate event into a seamless experience.

Why is Event Planning Software Crucial?

Hosting events is a powerful marketing tool that allows companies to connect with their audience and educate attendees. In fact, chief marketing officers allocate a significant portion of their annual budgets to live events, with expectations of further investment in the future. Planning a successful event is key to reaping the benefits of this strategy, and it requires careful organization.

From venue booking to budget planning and attendance tracking, event planning can quickly become a logistical nightmare without the right tools. Unexpected changes are common, such as a guest speaker dropping out or a caterer running out of those beloved sausages on sticks. Event management software alleviates these challenges by providing a centralized platform to store and track all event details. This streamlines the planning process and saves an average of 200 hours per year for event planners, equivalent to five work weeks!

To help you find the perfect event planning tool, let's dive into our top five picks and explore their features and benefits.

Event Planning Software: Our Top 5 Platforms

Planning an event requires prioritizing the essential elements and ensuring they fit together seamlessly. Event planning software can help you achieve this. Here are our top software picks for event professionals:

1. monday.com

Photo of monday.com monday.com offers a highly flexible and visual event management platform. From venue booking to budget planning and attendance tracking, you can use this platform to plan, organize, and track your work—all from one place. Key features of monday.com include:

  • Keeping a checklist of important details like dates, speakers, and budgets.
  • Managing event planning timelines and viewing status updates at a glance.
  • Coordinating event registration efforts and creating event promotion outlines.
  • Setting up workflows and automating repetitive tasks.
  • Creating comprehensive reports and tracking progress in real-time.
  • Utilizing automations and forms to send updates to attendees and manage RSVPs.

monday.com integrates with over 50 popular applications like Salesforce, Zoom, and Outlook. Pricing varies based on the number of users, plan duration, and feature selection. You can explore different options on their pricing page and enjoy a free 14-day trial with unlimited boards and users, no credit card required.

2. Eventbrite

Photo of Eventbrite Eventbrite is a popular event management software known for its user-friendly interface. It caters to events of all sizes, from small local meetups to large industry conferences. Key features of Eventbrite include:

  • Creating a landing page for your event using the website builder.
  • Accepting payments from your website with built-in payment processing.
  • Managing and tracking sales with real-time analytics.
  • Promoting and selling tickets on social media networks.
  • Sending email confirmations and reminders to event attendees.

Eventbrite also offers a mobile app to promote and track events on the go. Additionally, they provide event equipment rentals and staff hiring services. Eventbrite charges a fee of 2% plus $0.79 per paid ticket for the Essentials plan or 3.5% plus $1.59 per paid ticket for the Professional plan. If you're hosting a free event, Eventbrite's event management solution is entirely free to use.

3. Aventri

Photo of Aventri Aventri is an all-in-one event management software designed to create memorable events and enhance the attendee experience. Key features of Aventri include:

  • Managing every step of the event, from registration to follow-up.
  • Hosting virtual events with live or on-demand streaming.
  • Creating a landing page for your event using the website builder.
  • Promoting events and boosting attendance with email marketing.
  • Viewing real-time insights and monitoring performance against benchmarks.

Aventri also allows you to create a branded mobile event app, enabling real-time notifications and feedback gathering. Pricing information is not available on their website, so reach out to their sales team for more details or a demo.

4. Eventtia

Photo of Eventtia Eventtia is a flexible event management platform that simplifies event planning, attendee registrations, and more. Key features of Eventtia include:

  • Building an event website with the website builder and integrating it with payment processors.
  • Managing attendees and sending custom messages with event-related information.
  • Planning workflows and assigning tasks using the task manager.
  • Sending post-event surveys and gathering feedback.
  • Enhancing attendee engagement with chat and live polls during sessions.

Eventtia also offers the opportunity to create a branded mobile app using their event management software. Pricing is not publicly displayed, so contact their sales team for a quote.

5. Planning Pod

Photo of Planning Pod Planning Pod offers a robust event management software that encompasses planning, workflow automation, and communication management. Key features of Planning Pod include:

  • Managing communications with vendors using the collaboration tool.
  • Tracking event planning tasks and managing budgets from one dashboard.
  • Creating layouts and seating arrangements with the event design tools.
  • Building custom event webpages and launching online registrations.
  • Tracking leads in your sales funnel and sending customized invoices.

Planning Pod also provides venue management and floor planning software, allowing you to handle bookings and create professional floor plans. Pricing starts at $19 per month for the Essential plan, which includes an unlimited number of users, and goes up to $69 per month for the Business plan. They also offer a 14-day free trial for you to test their event management tool before making a commitment.

Choosing the Right Event Planning Software

Selecting the perfect event planning software depends on your specific needs. If you require robust integration with Facebook and built-in payment processing, Eventbrite might be the right choice for you. On the other hand, if you prioritize centralizing your work and visualizing it all in one place, monday.com is highly recommended.

For example, Btrax, a branding and marketing agency, utilizes monday.com's event management system to plan and organize their events efficiently. They have successfully streamlined their event planning process through a single board, as depicted in the following image: Photo of Btrax event planning board and timeline

Planning an event is undoubtedly a challenging endeavor. That's why it's crucial to have the right event planning software that can organize your work effectively. To provide you with a head start, we've crafted an event planning template that ensures a seamless event planning experience. Access this template from anywhere using our mobile app and invite external stakeholders for collaboration. With multiple views available, you can visualize how everything fits together effortlessly. Say goodbye to juggling tasks and plan your next corporate event like a pro!

Try our event planning template now and revolutionize your event management process!