How to Hire an Event Planner: Expert Tips and Recommendations

Are you in need of an event planner but not sure where to start? Hiring the right person for the job can make or break your event's success. There are several important considerations to keep...

Are you in need of an event planner but not sure where to start? Hiring the right person for the job can make or break your event's success. There are several important considerations to keep in mind when looking for an event planner, and we're here to guide you through the process.

Initial Considerations

Before diving into the hiring process, it's essential to answer a few key questions:

  • Recruiting: Do you have the resources to attract and screen candidates effectively?
  • Complexity: Are you looking for a senior professional, or will mid or junior-level skills suffice?
  • Duration: Is this a one-time project or an ongoing need?
  • Urgency: How quickly do you need to fill the position, and what are the consequences of leaving it open?
  • Headcount: Do you have the budget and approval for an internal employee, or should you explore alternative options?

Answering these questions will help you determine the best course of action for your specific hiring needs. Luckily, there are great options available for every scenario. Here are our recommendations:

1. Use a Professional Recruiting Firm

Taking advantage of a top-tier staffing company like 4 Corner Resources can save you significant time and effort throughout the hiring process. They handle the heavy lifting of sourcing, screening, and recruiting, ensuring you have access to the most qualified candidates. This option is ideal when:

  • You need to fill the position quickly.
  • You want access to a vast talent pool of high-quality, pre-screened candidates.
  • You require temporary hiring services or contract staffing.
  • You struggle with recruiting effectively using your internal resources.
  • You need guidance on salary rates, market trends, and available skill sets.

Purple 4 Corner Resources banner Image source: 4 Corner Resources

2. Advertise on a Top Job Board

Another option is to advertise your opening on a reputable job board. Many widely used job sites attract qualified candidates, making it easier for you to find the right fit. This is a great choice when:

  • Your internal recruiting team has the expertise to assess candidate qualifications.
  • You have the time and resources to manage the entire recruiting effort.
  • You have a process for receiving, screening, and tracking applications.
  • You are prepared to respond to all applicants.

We recommend using CareerBuilder for event planner openings:

CareerBuilder

CareerBuilder, a trusted source for hiring since 1995, offers access to over 80 million unique, diverse U.S. job seekers annually. By posting your jobs through their talent acquisition channels, you can engage candidates and drive them into your sourcing pipeline. Utilize CareerBuilder when you have the internal resources to review, screen, and reply to applicants.

Navy and white CareerBuilder affiliate banner Image source: CareerBuilder

3. Leverage Your Internal Resources

Don't underestimate the power of your own website, social media, and current employees when searching for top candidates. Consider the following options:

  • Company Website: Make sure to post the job opening on your website to notify prospective candidates.
  • Social Media: Utilize platforms like LinkedIn, Instagram, Facebook, TikTok, and Twitter to spread the word about the position.
  • Employee Referrals: Encourage your current team to promote job openings within their networks by offering incentives.

These options work best when:

  • Your brand has strong name recognition.
  • You can actively monitor and respond to candidate activity online.
  • You have an efficient process for communicating job openings and requirements.
  • You have an effective employee referral program in place.

If you're unsure which path to take, consider scheduling a discovery call with our experienced recruiting professionals. The 4 Corner team is ready to assist you in finding the best option for your unique hiring needs.

Remember, hiring an event planner is crucial for the success of your event. By following these expert tips and recommendations, you'll be well on your way to finding the perfect candidate.

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