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The Event Center: Simplifying Event Organization and Management

Event registration poster: test the tool Event organization can be a challenging task. However, with the introduction of the Event Center, organizing and managing campaign events and other event types on wikis has become easier...

Event registration poster: test the tool Event registration poster: test the tool

Event organization can be a challenging task. However, with the introduction of the Event Center, organizing and managing campaign events and other event types on wikis has become easier than ever. This platform provides organizers with tools to create content campaigns, while participants can find the support they need to engage with events in the Wikimedia movement. Let's take a closer look at the key features and benefits of the Event Center.

Modular and Extensible

The Event Center is designed to be modular, allowing features to be separated and recombined based on the specific needs of a wiki or community. Additionally, new features can be added over time by the development team or volunteer developers, making it an extensible platform. This flexibility ensures that the Event Center can adapt to evolving requirements and support a wide range of event organizing activities.

Addressing Challenges in Event Organization

Traditionally, organizing campaigns and editing events on Wikimedia has been complex and fragmented. There was a reliance on a mix of social systems and volunteer-maintained tools that are not fully integrated into the MediaWiki software. As a result, scalability and addressing the needs of organizers in new contexts became a challenge. The Event Center aims to overcome these barriers and bring greater support to event organizers and participants, especially in the context of Knowledge Equity.

Event Registration Made Simple

One of the core features of the Event Center is Event Registration. This tool allows event organizers to enable registration on their event pages. Participants can easily register for events with a simple click of a button. Organizers can collect a list of registered participants and, if desired, gather optional data on participant demographics.

Key Features for Organizers

As an event organizer, you have a range of features at your disposal:

  • Create event pages in the event namespace
  • Add co-organizers with the necessary permissions
  • Enable registration on event pages
  • Collect optional demographic information with participant consent
  • Edit event registration information
  • Disable event registration
  • Track participant registrations

Convenient Features for Participants

As a participant, you can enjoy the following benefits:

  • Register for events with a simple "Register" button
  • Choose to register publicly or privately
  • Modify registration status (public vs. private) at any time
  • Opt to share demographic information
  • Unregister from events
  • Access chat groups or video calls related to the event
  • View a public list of registered participants

Additional Features and Upcoming Enhancements

The Event Registration tool offers additional functionalities that enhance the event registration experience. These include:

  • Automatic confirmation email sent to participants (if associated with an email address)
  • Integration with the Programs & Events Dashboard
  • Event organizers can send emails to participants
  • Participants can answer optional questions regarding gender, age, profession, comfort level in contributing to Wikimedia projects, and affiliation with Wikimedia affiliates.

Looking ahead, upcoming features will allow organizers to specify their Grant ID, providing further customization and control over event management.

Getting Started

The Event Registration tool is currently available on Meta-Wiki. To access the organizer side of the tool, you will need the necessary permissions. You can request the organizer right by adding your username to the organizer tester list on the V1 Summary page. After the test phase, the aim is to establish a more generalized process managed directly on the wikis, involving the Wikimedia community.

Participants can join events on Meta-Wiki, and observers can test the tool on the beta cluster, testwiki, and test2wiki. Office hours are also available, offering live demos and support.

Definition of Terms

To ensure clarity, let's define some key terms related to the Event Center:

  • Event Registration Tool: The registration feature within the Event Center.
  • Event: Any event-related activity, such as edit-a-thons, writing contests, meetups, etc.
  • Event Namespace: A specific namespace for event pages, available on wikis with the CampaignEvents extension.
  • Event Page: A wiki page dedicated to an event, providing details such as objectives, goals, dates, and location.
  • Organizer: Anyone who organizes an event and uses the organizing workflows, including creating event pages and enabling event registration.
  • Participant: Someone who registers for an event.

Step-by-Step Instructions and FAQs

For detailed instructions on how to use the event registration tool, refer to the documentation guide. Additionally, the Frequently Asked Questions section provides further insights into common queries.

Office Hours

Office hours are held to provide a deeper understanding of the Event Registration tool. These sessions allow participants to learn about creating event pages, enabling registration, collecting participant data, and receive support from the Campaigns team. Recordings of previous office hours are available on YouTube and Wikimedia Commons.

  • Session 1: December 5, 2022, 18:00 UTC
  • Session 2: December 10, 2022, 12:00 UTC

The Event Center is transforming event organization on Wikimedia, making it more accessible, scalable, and user-friendly. Join the movement and experience the power of the Event Registration tool in simplifying event management.