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Easily Book Rooms in Outlook

Hi, Office Insiders! I’m Victoria Rodriguez, a Program Manager on the Outlook team. I’m thrilled to announce that booking rooms in Outlook has become easier than ever with our latest updates. We understand that finding...

Hi, Office Insiders! I’m Victoria Rodriguez, a Program Manager on the Outlook team. I’m thrilled to announce that booking rooms in Outlook has become easier than ever with our latest updates. We understand that finding the right rooms for recurring meetings with all the necessary resources can be challenging. That's why we have introduced new features to simplify the process and make it more convenient for you.

Easily Book Rooms

With the latest updates, you can now search for rooms based on specific characteristics needed for your meeting. Whether it's the group size, required features, or the floor location, you can filter the available rooms accordingly. This makes finding the perfect room for your meeting a breeze.

Image of room booking details in meeting Image of room booking details in a meeting

Recurring Meetings

We understand that creating a series of meetings can be hectic. To simplify the process, Outlook now shows you when a room is available for your entire meeting series. If no room is available for the duration of the series, we will provide you with rooms that are available for most of the time and indicate the number of instances for which they are available.

Image of room booking details in meeting

Book Multiple Rooms

In today's globalized world, teams are spread across different locations. Outlook now allows you to book multiple rooms, ensuring that everyone can attend the meeting from a practical location. Simply go to the Room Finder, search by the city, and add the rooms you need.

Image of room booking details in meeting Image of room booking details in a meeting

Requirements

Before availing these new features, please make sure you are running Microsoft Edge Beta Channel build. These capabilities are only available in Exchange Online and will not be included in any on-prem versions of Exchange Server.

Image of Microsoft Edge Beta Channel popup

There are multiple properties you can set on a room mailbox that users can then use to filter room availability. Carefully plan which properties you want to set and make available to your users. For a full list of properties, refer to the image below.

Image of full list of properties for a meeting invite

Availability

This feature is currently available to Beta Channel users running Office Version 2007 Build 13020.20004 or later. We will continue to keep it in the Beta Channel until we no longer require customers to install the Microsoft Edge Beta.

We understand that smooth functioning is crucial, which is why we release features gradually, even to our Insiders. We want to ensure that everything works seamlessly, and your feedback plays a crucial role in this process. Occasionally, we may remove certain elements or pull a feature entirely based on your feedback to further improve the user experience.

Feedback

We highly value your feedback and suggestions. To provide your input, simply click on Help > Feedback. Your feedback is essential in making our products better and ensuring it reaches the right people. We are excited to hear from you!

Sign up for the Office Insider newsletter and receive the latest information about Insider features in your inbox once a month. Stay up to date with all the exciting developments happening in Outlook!

Remember, booking rooms in Outlook has never been this easy. Give it a try today and experience seamless and efficient meeting planning.

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