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Easily Book Rooms in Outlook: Simplify Your Meeting Planning

Hi there, Office Insiders! It's Victoria Rodriguez, a Program Manager on the Outlook team, and I have some exciting news to share with you. Now, you can easily book rooms in Outlook with a few...

Hi there, Office Insiders! It's Victoria Rodriguez, a Program Manager on the Outlook team, and I have some exciting news to share with you. Now, you can easily book rooms in Outlook with a few updates that make finding the perfect meeting space a breeze. Say goodbye to the hassle of scheduling recurring meetings and searching for the right room with the resources you need. Let's dive into the details of these new features that will make your work-life easier.

Easily Book Rooms

We all know how important it is to find a room that meets your specific requirements for a meeting. With the latest updates, you can now search for rooms based on your group size, desired features, and even the floor it is located on. Simply head to the Capacity, Features, and Floor sections, and filter your search accordingly.

Image of room booking details in a meeting Finding the perfect room for your meeting has never been easier.

Recurring Meetings Made Simple

Creating a series of meetings can be a bit hectic. We understand that, so we have simplified the process for you. Our updates now show you when a room is available for your entire meeting series. In case there are no rooms available for the duration of your series, we will suggest rooms that are available most of the time and indicate the number of instances they are available for.

Image of room booking details in a meeting Effortlessly plan your recurring meetings with available rooms.

Book Multiple Rooms

In today's global work environment, coordinating with teams across different locations is a common occurrence. That's why we have introduced the ability to book multiple rooms in Outlook. Now, you can ensure that everyone can conveniently attend the meeting from their respective locations. Simply visit the Room Finder, search by city, and add the rooms you need.

Image of room booking details in a meeting Book multiple rooms for a practical and efficient meeting setup.

Requirements and Availability

Before you dive in, there are a couple of things to note. To access these new capabilities, make sure you are running the Microsoft Edge Beta Channel build. Additionally, the new features described above rely on the new Set-Place cmdlet, which is available only in Exchange Online. They will not be included in any on-prem versions of Exchange Server.

Image of Microsoft Edge Beta Channel popup Make sure you have the required Microsoft Edge Beta Channel build.

Share Your Feedback

We value your feedback and suggestions, as they play a crucial role in improving our services. Please feel free to submit your thoughts and ideas by clicking on "Help > Feedback." We appreciate your input and look forward to hearing from you.

Remember, we continuously roll out features to ensure a seamless experience. As an Office Insider, you may come across features that are slowly releasing to larger numbers of users. Sometimes, we may even remove elements temporarily to further enhance them based on your feedback. While rare, there might be instances where we decide to pull a feature entirely from the product, regardless of its availability to Insiders like you.

Conclusion

Simplify your meeting planning with the easy room booking features in Outlook. Whether you need to find a room with specific characteristics, schedule recurring meetings effortlessly, or coordinate with multiple teams across the world, Outlook has got you covered. Sign up for the Office Insider newsletter to stay updated on the latest features and enhancements. We are excited to have you onboard and can't wait to hear your thoughts!

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