Planning the Perfect Summer Party in 2018

There is something truly special about a summer party. It brings to mind images of vibrant cocktails, bronzed shoulders, and a sizzling BBQ. Whether you're hosting a corporate event, launching a product, or simply looking...

There is something truly special about a summer party. It brings to mind images of vibrant cocktails, bronzed shoulders, and a sizzling BBQ. Whether you're hosting a corporate event, launching a product, or simply looking to bond with your team, the annual summer party is a must-have on your calendar. But, if you're not careful, it can quickly turn into a disappointment. Fear not, we have the advice you need to lay the groundwork for the perfect summer party.

Perfect Summer Party Picture: Perfect Summer Party

Getting the Drinks Right

Keeping the drinks flowing is essential for setting the mood. In the warmer weather, you have a great range of choices. Our advice: focus on doing a few drinks exceptionally well rather than offering a wide variety of subpar options. It's also crucial to keep everyone hydrated, so be sure to have plenty of water available. Don't forget to provide alcohol-free options as well. Opt for premium juices and soft drinks, alongside classic choices like cola. Fortunately, creating or sourcing great non-alcoholic versions of many summer favorites is a breeze. Here are some winners to choose from:

  • White Wine
  • Rosé
  • Bottled Lager
  • Pimms
  • Cocktails (think Mojito, Negroni, Gimlet, Moscow Mule)

Perfect Summer Party Picture: Perfect Summer Party

Knowing What You Want to Achieve

Before diving into the planning process, it's important to define your objectives. Did you achieve your business goals with the perfect summer party you hosted? Did you secure the necessary connections and content? To ensure success, make a list of tangible objectives alongside your overall plan. This way, you have specific purposes to focus on and achieve.

Perfect Summer Party Picture: Perfect Summer Party

Keeping the Food Coming

In the events industry, there's a saying: "A hungry guest is an angry guest." It's better to have an abundance of food rather than run out. However, for a summer party, you don't want to tie people down with a sit-down dinner. Opt for flexible options like canapés, a buffet, or bowl food. If you have the opportunity to hold your event outdoors, consider firing up the BBQ to provide a constant stream of delicious food for your guests. Don't forget to cater to different dietary requirements and offer healthy options. Nothing is more embarrassing than a food selection straight out of the '80s.

Perfect Summer Party Picture: Perfect Summer Party

Finding the Perfect Venue

Choosing the right venue is the most critical aspect of planning a summer party. Without the perfect setting, all the other details become insignificant. You need a space that is accessible, impressive, and practical. This doesn't mean it has to be an extravagant Ibiza-style location. To curate the perfect summer party, think about what would be best for your guests. If it's well-placed, visually appealing, and offers suitable facilities and spaces, seize the opportunity.

Perfect Summer Party Picture: Perfect Summer Party

Nailing the Entertainment

While mingling is a crucial part of any party, a bit of entertainment adds excitement and helps people connect. Striking a balance between background ambience and engaging entertainment is key. You want something that gives guests something to talk about but isn't overly demanding or intrusive. Keep it fun and accessible. Skip the HR colleague's slam poetry reading or the intern playing Drum and Bass on tinny speakers. If you're not interested in hiring a DJ or a band, Spotify offers an excellent selection of party-ready playlists. Clear a space for dancing and set the volume at a happy medium.

Perfect Summer Party Picture: Perfect Summer Party

Inviting the Right Mix of People

A room full of strangers isn't an ideal setting for a party. However, a room full of people who already know each other can also lack potential. Mix it up and invite representatives from different groups. For a business celebration event, you might want to invite directors, staff, partners, investors, and clients. It's this mix of people and your organizational skills that come together to create the perfect summer party. Make sure to invite interesting and well-behaved guests whenever possible!

Cross Your Fingers

No one can control the weather, so keep an eye on the forecast and hope for the best. Unless you're hosting your party in St. Tropez, it's always wise to plan for rain.

Enjoyed our summer party planning guide? Take a look at our selection of perfect summer party venues on our main website.

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