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The Best Meeting Room Booking Software in 2023

Meetings are an integral part of any organization, and booking the right meeting room is crucial for their smooth operation. With so many options available, choosing the best meeting room booking software can be a...

Meetings are an integral part of any organization, and booking the right meeting room is crucial for their smooth operation. With so many options available, choosing the best meeting room booking software can be a challenge. That's why we've compiled a list of the top meeting room booking systems available in 2023. These platforms offer simple tools for reserving conference rooms and other spaces within an office or shared workplace. Not only do they ensure that organizers and attendees have the necessary accommodations for important meetings, but they also provide office managers with an accurate, up-to-date view of resource utilization.

Othership

Meeting Room Booking Software from Othership Meeting Room Booking Software from Othership

Othership is a workspace management platform that offers a range of solutions for flexible working. Among these solutions is a meeting room booking app that allows users to book and invite others to meeting rooms through various devices and platforms. The software also provides reports for reviewing meeting room layouts and amenity needs. Users can integrate Othership with existing solutions with just one click. It includes built-in automations and roles to help establish best practices. For custom needs, Othership's success team can create tailored solutions. In addition to meeting room booking, Othership offers workplace scheduling, on-demand workspaces, desk booking software, and visitor management software.

  • Features: Meeting room booking, desk booking, multi-location management, remote scheduling, visitor management, team collaborations, calendar integrations
  • Pricing: Free to £4 per month per team member

Envoy

Envoy software screenshot

Envoy Rooms is a smart conference room scheduling software that helps you find and book the right room for your needs. It simplifies the process of finding available meeting spaces with color indicators outside each room or through the Envoy mobile app. With check-in reminders and nudges for booking smaller rooms, Envoy ensures that everyone can find and reserve the rooms they need. It also provides analytics on room usage and scheduling to make informed decisions about space management and costs.

  • Features: Meeting room booking, desk booking, multi-location management, visitor management, deliveries
  • Pricing: Basic plan for $3 per user per month, Premium plan for $5 per user per month

Matrix Booking

Matrix Booking offers functionality for desk booking, meeting room booking, visitor management, and flow management. The software is mobile-first and supports all major browsers and mobile formats. It features interactive maps, desk occupancy status, and easy QR code check-in. Although its meeting room booking feature is regularly updated, the software's interface may take some time to get used to. Users have reported issues with the software's customer support team, which can be slow to respond to inquiries.

  • Features: Meeting room booking, desk booking, multi-location management, visitor management, deliveries
  • Pricing: Starts from £5 per resource per month

Condeco

Condeco screenshot

Condeco's meeting room booking software offers valuable insights into space utilization and provides a mobile app for on-the-go room reservations. However, the interface lacks deep customization options, limiting its suitability for some organizations. The high cost of Condeco may also be prohibitive for smaller businesses or those with budget constraints. Compatibility issues with existing systems and hardware have been reported, posing challenges for seamless integration.

  • Features: Meeting room booking, desk booking, multi-location management, visitor management
  • Pricing: $45 per user per year for companies of up to 1000 employees, $35 per user per year for companies with more than 1000 employees

Skedda

Skedda product screenshot

Skedda is a user-friendly and cost-effective meeting room and space booking software, making it an attractive option for smaller businesses, nonprofits, and educational institutions. Its straightforward interface encourages quick adoption, and it offers flexibility in setting up booking rules and permissions. However, Skedda may not be suitable for larger enterprises or those with complex space management requirements, as it lacks advanced features and comprehensive reporting and analytics.

  • Features: Meeting room booking, desk booking, visitor management, payments
  • Pricing: $49 per meeting room per month for small businesses, $150 per meeting room per month for larger businesses

Zoom Workspace Reservation

Zoom Workspace Management

Zoom Workspace Reservation is designed for Zoom Rooms users and provides easy QR code check-in, interactive maps, and desk occupancy status. It allows users to view floor maps, reserve available desks, and pre-book office workspaces. However, it comes at a higher price compared to other solutions in the market.

  • Features: Location management with space booking, event management, communities, organizational charts, interest maps
  • Pricing: £399.00 per room per month

Kadence

Kadence is a hybrid workplace management software that offers a user-friendly way to manage meeting room bookings. Its space management capabilities streamline contact tracing and interaction tracking. Kadence is recognized as a high performer in the industry. However, organizations with larger scale requirements should assess its suitability based on specific needs and budget considerations.

  • Features: Meeting room booking, desk booking, scheduling
  • Pricing: $4 per active user per month, billed annually

Eden

Eden workplace software

Eden is an integrated platform that combines HR, IT, and workplace experience. Its meeting booking software integrates well with tools like Microsoft Teams, Slack, and G-Suite, allowing for automation. In addition to room scheduling, Eden offers desk booking, visitor management, and a modern ticketing system.

  • Features: Engagement surveys, internal ticketing, performance management, deliveries, visitor management, desk booking
  • Pricing: Desk booking plans start at $2.25 per desk per month, visitor management and room scheduling are free up to a certain company size

Deskbird

Deskbird is an office management software that focuses on user-centric instead of building-centric approaches. It enables employees to easily book meeting rooms, spaces, or desks. The analytics within Deskbird provides insights into desk usage, space utilization, and popular days. It supports multiple languages and offers search filters for finding the best-suited room based on availability, type, date, and time.

  • Features: Floor plans, desk booking, integrations with communication platforms and calendars, weekly planning
  • Pricing: Starts at €3.80 per user per month

WeWork Workplace

WeWork Workplace

WeWork Workplace is an office management solution offered by the well-known coworking space provider, WeWork. It allows users to manage who is working from the office or any WeWork space. However, it requires a WeWork location, which may limit its accessibility.

  • Features: Meeting room booking, desk booking, remote working
  • Pricing: Depends on company size

Cobot

Cobot software screenshot

Cobot is a coworking space management solution that provides workspace resource organization, billing automation, community management, and meeting scheduling. It offers integration with various business software and supports multiple languages.

  • Features: Invoicing, billing and payments, bookings and calendars, multi-location management, access control, event planning
  • Pricing: Starts at €59 per month

Nexudus

Nexudus software screenshot

Nexudus is a white-label platform for flexible working and coworking spaces. It automates tasks such as billing, accounting, and community management. It offers meeting room booking, desk booking, and other features. Nexudus integrates with a wide range of business software.

  • Features: Meeting room booking, desk booking, event planning, digital signage, visitor management, community management, billing and payments
  • Pricing: £125 per month per location

Choose the Right Meeting Room Booking Software for Your Business Book a demo and explore the different features and pricing options to make an informed decision. Each software has its own strengths and weaknesses, so find the one that best suits your organization's needs and budget. With the right meeting room booking software, you can streamline your office operations and ensure that everyone has the resources they need for successful meetings.

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