Upbase: The Best Family Calendar App for Streamlining Your Schedule

Are you tired of the chaos that comes with juggling family schedules? If so, a family-shared calendar app is the perfect solution to simplify your family life. Fret not, we’ve done the research to bring...

Are you tired of the chaos that comes with juggling family schedules? If so, a family-shared calendar app is the perfect solution to simplify your family life. Fret not, we’ve done the research to bring you the absolute best recommendations for your family’s scheduling needs. The list includes 12 top picks, where we’ll dive into the key features, pros and cons, and pricing details of each option—plus a detailed choosing guide. Whether you’re a busy parent who wants to keep track of your children’s schedules or a crowded family seeking a solution that simplifies scheduling and communication among family members, we have the best recommendation. Let’s get started!

Factors to Consider When Choosing the Best Shared Family Calendar App for Your Needs

When selecting the optimal family-sharing calendar app to suit your requirements, keep in mind these 4 essential factors:

  1. Compatibility and Synchronization: Ensure that the app is compatible with your devices and operating systems (iOS, Android, web, etc.) to suit the various preferences of your entire family.
  2. User-Friendliness: Assess the app’s user interface for intuitiveness, especially when catering to family members with low technological skills.
  3. Collaborative Features: Look for features enabling family members to invite others, assign roles, and communicate effectively within the app.
  4. Event Details: Choose a family organizer app that accommodates crucial event details like notes, attachments, and recurring events.


(Availability: Web, iOS, and Android)

Are you a busy parent trying to balance work and family life? Upbase is here to simplify your life. It’s not just another calendar app; it’s your central tool for efficiently managing family events, birthday parties, and work commitments. With its robust feature set, Upbase becomes your trusted assistant, simplifying various aspects of your work and family life.

For example, you can create shared to-do lists, delegate responsibilities, and keep track of important tasks. You can create meal plans, maintain a family journal, store photos, and even communicate with other members, all in one place.

But don’t worry, Upbase is intuitive and user-friendly, with no steep learning curve. Its ease of use is endorsed by numerous satisfied users.

The best part? Upbase offers a distinct separation between your work and family life. You can add your family members to manage family stuff without them seeing your work projects, and vice versa. The cherry on top is this: Upbase offers a great free version with unlimited users and tasks. So, feel free to invite the whole family, colleagues, and friends into your workspace and collaborate with them. And feel free to store as many family photos, videos, or cooking recipes as you want.

With Upbase, bid farewell to the chaos of juggling work and family commitments, and say hello to organized schedules and quality family time.

Upbase’s Key Features

Schedule Page

Upbase’s Schedule Page is the heart of your family’s organized life. It aligns well with all scheduling needs by offering four views:

  • Monthly Calendar: Get a bird’s-eye view of the month to plan birthdays, anniversaries, and important family events.
  • Weekly Calendar: Dive into the week ahead, perfect for coordinating school activities, playdates, and work deadlines.
  • Weekly Planner: For those who prefer a task-oriented approach, the Weekly Planner lets you organize your week with to-do lists and deadlines.
  • Daily Planner: This is where the magic happens. Upbase’s Daily Planner isn’t your typical planner; it’s a productivity powerhouse.

Here’s what makes it stand out:

  • Notepad: Say goodbye to scattered notes. With Upbase’s Notepad, you can jot down important details, ideas, and reminders within the same app where your schedule lives.
  • Pomodoro Timer: Tackle your tasks with laser-like focus using the integrated Pomodoro timer. Stay on top of work assignments and family responsibilities without feeling overwhelmed.
  • Daily Notes: Capture precious family moments, memories, and milestones in your daily journal. It’s like a scrapbook, preserving your family’s history for years to come.

Not just so, the Schedule tool also makes scheduling effortless by offering:

  • Drag-and-Drop Functionality: You can drag and drop tasks onto a calendar and adjust their duration there. If you have multiple calendars or need to reschedule, this feature makes the process 2x faster and much more convenient.
  • Google Calendar Sync: Upbase takes your scheduling to the next level with seamless two-way sync with Google Calendar. You can connect with multiple Google Calendar accounts, select which tasks/calendars to sync, and edit events/tasks effortlessly. What’s more, Upbase preserves and shows the original color codes of synced events on its calendars, ensuring a seamless transition.


Upbase understands that managing a family’s schedule involves more than just calendars. It involves tasks, to-do lists, notes, and shared resources. That’s where Upbase’s Lists come into play—offering an array of tools tailored to streamline your family’s day-to-day life:

  • Tasks: This tab serves as your command center for task management. Whether it’s assigning household chores to your kids, creating joint task lists with your spouse, or keeping track of work projects, this feature has you covered. You can even use it as a meal planner, ensuring that family dinners are a breeze.
  • Docs: Keeping important family documents, cooking recipes, or project notes organized has never been easier. The Docs tab allows you to manage your documentation effortlessly. Create documents right within Upbase or embed Google Docs, Slides, and Sheets to streamline your information. You can also organize documents into folders and subfolders for added clarity.
  • Files: Family photos, videos, and project files—Upbase’s Files tab is your go-to storage solution. Upload files, manage versions, and create organized folders. For added convenience, you can embed Google Drive folders, ensuring that all your important files are just a click away.
  • Messages: Effective communication is key to a well-organized family. The Messages tab lets you engage in discussions with other members within a list. Use it for brainstorming ideas for upcoming birthday parties, discussing family topics, making announcements, or coordinating tasks efficiently.
  • Calendar: Think of the Calendar tab as a condensed version of Upbase’s Schedule Page but within the scope of a specific list. It allows you to view and schedule tasks within that list, ensuring that every task has its dedicated time and place.
  • Links: The Links tab is your URL management hub. Store and access URLs for E-cookbooks, your favorite YouTube channels, or project resources—all in one place. Keep your digital references neatly organized for quick access whenever you need them.
  • Chat: Real-time communication is crucial for collaborative efforts. The Chat tab enables seamless conversations with other members within a list. Whether it’s your project team, a group of friends, or family members, stay connected and make decisions together effortlessly.

Upbase furthermore allows you to customize tools in each list to suit specific needs. Here are some examples of using Lists to keep your work and family life separated:

  • Create a list named “Family” and another named “Project”.
  • If you have multiple projects at hand or you want to create a separate list for each family member, you can group certain lists by folders.


  • No family locator


Upbase offers a free version with unlimited users and tasks.


Upbase stands out as the best family calendar app for streamlining your schedule and keeping everyone on the same page. With its intuitive interface, robust features, and ability to customize tools to suit your specific needs, Upbase is the ultimate tool for family organization. Say goodbye to chaotic schedules and hello to effortless coordination with Upbase. Sign up for a free account today and experience the power of streamlined family scheduling.

Frequently Asked Questions

  1. How do I create a shareable family calendar? To create a shareable family calendar, open Upbase, create a project list, invite other family members, and then add family events to the Calendar tool. If you want, you can invite non-family people as guests to join your certain family events. Upbase doesn’t bill you for guests.

  2. Is there a free family calendar app? Yes, there are many free family-shared calendar apps, such as Upbase, Picniic, Cozi, BusyKid, and OurHome.

  3. Is there a family calendar app for both Android and iPhone? Yes, there are a lot of family calendar apps for both Android and iPhone, with specific feature sets that can help you coordinate schedules and events within your whole family.

  4. Can you have multiple family calendars? With Upbase, yes, you can have multiple family calendars in hours, days, weeks, and months. Plus, you can sync with multiple Google Calendar accounts into Upbase’s calendar interface.