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An Expert Guide to Corporate Event Planning: Unlock the Power of Event Management Tools

Organizing corporate events can be a daunting task, with numerous moving parts to coordinate. From venue selection and travel arrangements to invitations and logistics, it's easy to feel overwhelmed. But fear not! There is a...

Organizing corporate events can be a daunting task, with numerous moving parts to coordinate. From venue selection and travel arrangements to invitations and logistics, it's easy to feel overwhelmed. But fear not! There is a solution at hand—event management software. In this article, we will explore the top 20 event management tools that can make your life easier and help you plan successful corporate events effortlessly.

Streamline Your Event with Event Management Software

Event management software is a game-changer for event organizers. It simplifies attendee management, venue booking, event scheduling, and location selection. These tools eliminate the stress-inducing headaches and back-and-forths, making the event planning process seamless from start to finish. Moreover, they include expense and billing management solutions to keep your event within budget, saving you precious time and money.

image: An event manager's guide to corporate event planning Image source: starevent.vn

Why Event Planning Tools Are Essential for Your Company

Regardless of the type of event your company is organizing, having an event management tool by your side is a game-changer. Event management software empowers you to plan and execute your event meticulously, ensuring a comprehensive approach to corporate event management. These tools offer a wide range of benefits, including:

  • Registration and ticketing of attendees
  • Tracking event attendance
  • Creating event websites
  • Promoting and marketing the event
  • Managing webinars and streaming online events
  • Booking venues and organizing catering
  • Generating comprehensive event reports

Moreover, event management tools provide unbeatable data collection and management possibilities. They allow you to continuously optimize and improve your corporate events, ensuring maximum success.

Key Features to Look for in Event Management Tools

While not all event management tools are created equal, there are some essential features to consider when choosing the right one for your business. Here are the key aspects to keep in mind:

  • Project management capabilities: Does the tool streamline your event's lifecycle and include all the necessary variables?
  • Marketing and promotion: Can you communicate easily with all those involved and promote your event to your target audience?
  • Experience and interface: Is the interface user-friendly for both managers and attendees, providing easy access to essential resources?
  • Performance and reports: Does the tool measure event performance and provide comprehensive data for key decision-making? Is the dashboard easy to navigate?

Considering the type of events you typically host and prioritizing the features that matter most to your business will guide you in finding the perfect event management tool.

The Top 20 Event Management Tools for Your Corporate Events

Now, let's dive into the crème de la crème of event management tools. We have divided these solutions into categories to help you find the right fit for your needs. Here are the top 20 event management tools:

All-in-one Event Management Tools

1. Idloom-events

Idloom-events Image source: starevent.vn

Idloom-events is an all-in-one event management platform designed to offer comprehensive event management solutions. From registration processes to invoicing and billing, this platform caters to trade shows, governments, event organizers, and communication agencies. Key features include guest management, last-minute registration capabilities, and website creation. You can even book accommodation for attendees like keynote speakers or traveling employees.

2. Whova

Whova Image source: starevent.vn

Whova is a cloud-based event management system that provides an all-in-one solution. It covers event organization, event marketing, and event management, offering an award-winning event mobile app. With post-event reporting and analytics functionalities, you can gain valuable insights into your event. Whether it's an onsite, virtual, or hybrid event, Whova has you covered.

3. GlueUp

GlueUp Image source: starevent.vn

GlueUp is an efficient platform for planning, promoting, executing, and assessing online and offline events of any size. It offers a suite of high-performance tools designed to streamline operations and maximize attendee engagement. GlueUp also provides a design suite for marketing materials, ensuring your event's posters, invites, and schedules are top-notch. With event data and insights, you can make informed decisions to continually improve your events.

4. CVent

CVent Image source: starevent.vn

CVent is a popular event management software that simplifies the entire event lifecycle. From venue sourcing and marketing to lead capture and post-event analysis, CVent provides you with the data and insights needed to maximize event value and enhance the attendee experience.

Event Planning and Coordination Tools

5. TravelPerk Events

TravelPerk Events Image source: starevent.vn

TravelPerk Events offers an exceptional event management solution, making it faster and easier for companies to organize every aspect of events-based business trips. Managing attendees, booking venues, and event scheduling becomes a breeze with this intuitive platform. The mobile app keeps attendees up-to-date with the latest plans, and it allows you to track and manage their travel plans. TravelPerk Events complements TravelPerk's all-in-one travel management solution, providing a comprehensive MICE service (Meetings, Incentives, Conferences, and Exhibitions) and a team of event experts.

6. Trello

Trello Image source: starevent.vn

Trello is a free project management solution that promotes smooth and efficient team collaboration. By organizing tasks on a shared board, everyone on the team knows what needs to be done, by whom, and by when. With integrations to other tools, Trello connects your entire event management process, ensuring a seamless experience from start to finish.

7. Monday.com

Monday.com Image source: starevent.vn

Monday.com is a flexible platform that helps coordinate and manage events with ease. With dedicated event planning software, teams can collaborate, oversee budgeting, manage vendors, and streamline event promotion. Assigning jobs to team members provides transparency and clarity, while collaboration with other teams ensures accessibility to event-related information.

8. Asana

Asana Image source: starevent.vn

Asana is a comprehensive event planning and work management tool that enables seamless collaboration on event management tasks. With Asana, event planners and managers can ensure everyone is on the same page for a smooth-running event. Get an overview of your event, track progress, and rest easy knowing that all bases are covered for your next big event.

Event Registration and Ticketing Tools

9. Eventbrite

Eventbrite Image source: starevent.vn

Eventbrite is not just a registration platform; it also offers powerful marketing solutions to promote your event through email campaigns and social media. Eventbrite provides event creation, ticketing tools, customizable event pages, and ticket sales. With its analytic tools and reports, you can make data-driven decisions for success. Say goodbye to spreadsheets and manual payments, and elevate your ticketing, registration, attendee management, and event promotion with Eventbrite.

10. Regpack

Regpack Image source: starevent.vn

Regpack is an onboarding solution and online registration software that simplifies event registration for paid events. With features like mobile event app check-in, group registration, and encrypted payment processing, Regpack offers solutions for seamless event management. You can even add a cart and express-checkout for events with merchandise sales, and gather valuable attendee feedback with customizable surveys.

11. TicketTailor

TicketTailor Image source: starevent.vn

TicketTailor is a ticketing tool known for its outstanding customer support and user-friendly interface. With TicketTailor, you purchase credits based on the number of tickets needed for your event, gaining access to their event management suite. This suite includes guest management and event reporting capabilities, making TicketTailor the go-to solution for events of all sizes.

Event Website Creation and Management Tools

12. Wix

Wix Image source: starevent.vn

Wix is an easy-to-use drag-and-drop website builder that allows you to create HTML5 desktop and mobile websites for ticket sales, information, marketing efforts, and promotional materials. With Wix, creating websites for all types of events becomes a breeze.

13. WordPress

WordPress Image source: starevent.vn

WordPress, a free and open-source content management tool, empowers users to create websites for various events. It boasts a wide variety of plugins designed specifically for event management, including calendars, ticketing systems, and RSVP functionalities.

14. EventCreate

EventCreate Image source: starevent.vn

EventCreate is a website builder tailored for events. With pre-made templates for different event types, launching your site takes minutes, with no coding required. Collect online event registrations, track attendees, and leverage invitations, text messages, and sharing links to make your event a success.

Event Marketing and Promotion Tools

15. Integrate Precision Events

Integrate Precision Events Image source: starevent.vn

Integrate Precision Events (formerly Akkroo) is a lead capture solution that enables you to gather event attendee information effectively. This tool empowers exhibitors by integrating with popular marketing and event technology tools like Salesforce and HubSpot. It allows immediate, real-time transfer of event leads to sales teams, enabling personalized follow-ups and accelerating pipeline-to-revenue from live events.

16. Splash

Splash Image source: starevent.vn

Splash is a comprehensive event marketing solution suitable for in-person, virtual, and hybrid events. It is a top choice for numerous Fortune 500 companies, and for good reason. Splash helps you create event assets, collect and manage attendee insights, and measure event impact. It also enables unparalleled integration with existing event management workflows, ensuring all your needs are met in one place.

The Top Tools for Virtual Event Management

Virtual events have taken the corporate world by storm, and they are here to stay. Providing a seamless and enjoyable experience to virtual event attendees is crucial. Here are some tools to help you deliver top-notch virtual events:

Webinar Coordination and Management

17. Webex Webinars

Webex Webinars Image source: starevent.vn

Webex Webinars, originally founded in 1995 and acquired by Cisco in 2007, offers a scalable virtual event platform for interactive experiences. It is a cloud-based solution for video conferencing, online meetings, screen sharing, webinars, and online events. Ensuring secure and productive meetings in the digital world, Webex Webinars allows attendee identification, access restrictions, and participant sharing control. The solution provides various features to enhance webinar security and engagement.

18. GoToWebinar

GoToWebinar Image source: starevent.vn

GoToWebinar is a cloud-based solution that focuses on remote work, support, video conferencing, and call routing. Whether you need live recordings, webcasting, or pre-recorded webinars, GoToWebinar ensures privacy, security, and fast, safe payment processing.

Streaming and Recording Tools

19. Restream

Restream Image source: starevent.vn

Restream allows you to live stream simultaneously to all your social media platforms. Whether you are hosting webinars or conferences, Restream provides scheduling, chat, and analytics capabilities to boost attendee engagement and satisfaction.

20. Zoom

Zoom Image source: starevent.vn

Zoom is a well-known solution for virtual meetings, webinars, cloud-based phone systems, and virtual events. With Zoom, you can connect with individuals worldwide, just as you would at an in-person event, ensuring a seamless and immersive virtual experience.

Wrapping Up on the 20 Best Event Management Tools

If you are in the event management industry, these top-notch event management tools will take your in-person, virtual, and hybrid events to new heights. From website builders to streaming platforms, these tools ensure everyone is on the same page, enabling flawless planning, execution, and reporting.

Say goodbye to overwhelming spreadsheets and missed details. Let these 20 best event management software solutions help you create impactful corporate events. Get in touch with the team today to discover how TravelPerk's event management solution can take your events to the next level. From initial idea development to travel planning, venue selection, and community expansion, better event management solutions await you.