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8 Tips for Planning an Unforgettable Corporate Christmas Party

Turkey, mulled wine, and boughs of holly - Christmas is just around the corner, and that means it's time to start planning the ultimate office party. Whether you're aiming for a simple affair or an...

Turkey, mulled wine, and boughs of holly - Christmas is just around the corner, and that means it's time to start planning the ultimate office party. Whether you're aiming for a simple affair or an extravagant celebration, our experts have shared their top tips to help you organize a corporate Christmas party that will be talked about for years to come.

Decide on a budget

The first step to planning a successful corporate Christmas party is setting a budget. Remember, spending more doesn't necessarily guarantee a better evening. It's important to stay realistic and keep track of your costs from the start. By doing so, you can ensure that you get the most value for your money and stay within your budget.

Get your guest list together

Knowing how many guests to expect is crucial for guiding your budget and setting the tone for the evening. Will you include plus ones, partners, and clients? Or will it be an employee-only event? Each scenario creates a different atmosphere and expectations for the night, so carefully consider how you want your party to run when sending out invitations.

Stack of presents in brown wrapping paper surrounded by tinsel and baubles Stack of presents in brown wrapping paper surrounded by tinsel and baubles

Save the dates

Consider your employees' schedules when choosing the date and time for your office Christmas party. The festive season is a busy time of year, often booked up months in advance. To ensure a full guest list, select your date and time well in advance. Sending out an email survey with multiple date options can help you gauge staff availability and make your decision easier.

Choosing your venue

Whether you have a small group or a large party, your venue should be able to accommodate your needs. When choosing a venue, ask important questions such as pricing, availability, location convenience, and their ability to style the function room. Consider if they have an internal catering team and if they can cater to music and other technical requirements. Nearby parking is also worth considering.

Tables dressed for a Christmas party with glasses, plates, cutlery, and gold Christmas crackers Tables dressed for a Christmas party with glasses, plates, cutlery, and gold Christmas crackers

Choosing your theme

While Christmas will be the overarching theme, you don't have to limit yourself to traditional red and green decorations. The possibilities are endless when it comes to choosing a theme. Consider options like Winter Wonderland, Hollywood Glamour, Black Tie, Glitter, or even a Christmas Carnival. Get creative and make your decorations unique and memorable.

Choosing your menu

When it comes to Christmas, food is everything. Your menu can make or break your party, so it's important to consider all factors. Determine the atmosphere you want to create and choose between a sit-down meal or a more casual buffet. Research your guests' dietary requirements to ensure everyone has plenty of choices. Work with your chosen caterer to establish a menu that suits both your budget and your guests' preferences.

Christmas table spread with turkey, potatoes, vegetables, wine, and Christmas crackers Christmas table spread with turkey, potatoes, vegetables, wine, and Christmas crackers

Choosing reputable suppliers

Reputable vendors are essential for a successful corporate Christmas party. To find trustworthy suppliers, read reviews, ask for recommendations, and obtain multiple quotes. Ensure vendors have insurance and comply with the venue's health and safety policies. Clear payment schedules also help avoid any unexpected surprises.

Entertainment

Professional entertainment can elevate your Christmas party from average to extraordinary. Your choice of entertainment will depend on your budget and theme. Consider mixing music with a performance piece to add variety to the evening. DJs, singers, live bands, circus acts, magicians, or comedians can all bring a touch of excitement and make your event one to remember.

Planning a corporate Christmas party may seem overwhelming, but with these tips, you'll be well on your way to organizing a memorable and enjoyable event for your employees. Make this festive season one to remember by creating an unforgettable celebration.

Corporate Christmas Parties in Royal Tunbridge Wells

If you're looking for the perfect venue for your corporate Christmas party, our picturesque Victorian mansion is the ideal choice. Set in 36 acres of rolling gardens, just two miles outside of Tunbridge Wells, our spectacular range of function rooms can accommodate gatherings of all sizes. With our onsite catering and events team, rest assured that you'll receive personalized service to the highest standards. Contact our team at [email protected] to discuss your party requirements.

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