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7 Free Online Tools for Event Management: Streamline Your Planning Efforts

Planning a successful event requires exceptional multitasking and organizational skills. Whether you're an event planner or organizing a conference for your business, staying on top of every detail is crucial. To make your task more...

Online tools for event management

Planning a successful event requires exceptional multitasking and organizational skills. Whether you're an event planner or organizing a conference for your business, staying on top of every detail is crucial. To make your task more manageable and save valuable time, utilizing event management software is a smart choice. Fortunately, there are several free online tools available to help you streamline your event management process.

How to Choose the Best Free Online Tool for Your Event Management

Before we delve into the list of top tools, it's essential to understand how to choose the right one for your specific needs. Here are a few key considerations:

Be Specific About Your Needs

Make a comprehensive list of the features you require from an event management tool. Consider the type of events you organize, whether you need a ticketing system, and what information you need from attendees. Additionally, think about online payment processing systems and measurement of attendee satisfaction.

Evaluate Flexibility

In today's smartphone-centric world, having a mobile app or a mobile-friendly version of the tool is crucial. This allows you to have real-time access to event status, ticket sales, and the ability to make necessary changes on the go.

Check Reviews

Take the time to read reviews from other users to gain valuable insights into the performance and reliability of the event management tool you're considering. Hearing from others who have used the software can help you make an informed decision.

Request a Demo

Whenever possible, try out a demo version of the event management tool. This will give you a hands-on experience with its features and help you determine if it aligns with your requirements.

The 7 Best Free Online Tools for Your Event Management

Now that you're equipped with the knowledge of how to choose the right tool, let's explore the top options:

Odoo Community Edition

Odoo Events is an all-in-one event management platform suitable for events of any size. The free version, called Community Edition, provides event creation, scheduling, ticketing, and various marketing options. You can efficiently promote events through email marketing and social media integration, while also measuring success using Google Analytics.


OpenConferenceWare is a free open-source web application that offers a range of features for easy event management. While installation may require technical expertise, it provides event creation, scheduling, session management, and attendee surveys.

Open Source Event Manager

Designed mainly for conference-like events, Open Source Event Manager allows you to create event pages, manage schedules, and handle registrations. It provides insightful analytics, including visitor tracking and submission statistics. A demo version is available for trial before making a final decision.


ConfTool is a web-based event management system primarily designed for academic events. It supports user management, data export, file uploads, and attendee registration. The free version is suitable for local installations and offers basic functions, while the pro version provides advanced features and multiple payment options.

Open Conference System

Open Conference System is a free publishing tool aimed at improving scholarly publishing. It enables the creation of conference websites, participant registration, and paper submissions to a searchable database. The integration with post-conference online discussion software fosters ongoing engagement among participants.


123FormBuilder facilitates event attendee management by offering customizable event registration forms. The free version allows up to 5 forms with 10 fields each and 100 monthly submissions. It features predefined form themes, data management, notifications, event schedules, and integration with third-party apps. For advanced features and payment processing, upgrade to one of the pro versions.


With over 100 million users annually, Evite is a renowned free event management tool. It excels at simple events with its invitation and RSVP system. Evite offers a variety of invitation designs or the option to customize your own with photos or logos. The platform supports SMS and email invitations and provides a user-friendly mobile app. The free version allows up to 750 invites, while the paid version offers customized plans and an ad-free experience.

If you can't find your ideal event management tool among the free options, consider platforms like Eventbrite, Eventbee, EventLeaf, or Eventzilla, which offer cost-effective solutions with pricing based on ticket sales.

Now that you're armed with these powerful event management tools, choose the one that best suits your needs and make your next event a resounding success.

OpenConferenceWare Image Caption: OpenConferenceWare - A versatile open-source event management tool for seamless planning and execution.

Open Source Event Manager Image Caption: Open Source Event Manager - A comprehensive online tool for conference management and custom branding.

123FormBuilder Image Caption: 123FormBuilder - Simplify event attendee management with customizable registration forms and data analysis.

Evite Image Caption: Evite - Popular free event management tool with customizable invitation designs and an intuitive mobile app.

Remember, selecting the right event management tool is the key to effortless planning and successful execution. Choose wisely and elevate your event management capabilities.