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The Ultimate Guide to Selecting the Best Event Floor Plan Software

Event floor plan designs have revolutionized the events industry, providing significant benefits to venues, caterers, event planners, and clients. While traditional manual methods required artistic skills and consumed valuable time, technology has come to the...

Event floor plan designs have revolutionized the events industry, providing significant benefits to venues, caterers, event planners, and clients. While traditional manual methods required artistic skills and consumed valuable time, technology has come to the rescue with event design software apps that make creating stunning event diagrams a breeze.

In this article, we will explore the top event floor plan software apps that can help you create gorgeous event designs. Discover the advantages of using these tools and learn about their key features. Whether you are an event planner, a catering company, a wedding planner, or a corporate event host, this guide will help you find the perfect software to meet your needs.

Event Floor Plan Software Image Source: starevent.vn

Why Use Event Floor Plan Software?

Automation and Time Savings

Event floor plan software tools automate the manual process of hand-drawing event designs, saving you precious time and boosting productivity. Additionally, these tools ensure consistent professional designs, elevating your brand image and enhancing your event layouts.

Easy Visualization of Ideas

Communicating your event vision can be challenging, but event floor plan design software allows you to express your ideas clearly. With stunning visual representations, you can help prospects, clients, team members, and contractors share in your vision, facilitating better collaboration.

Revenue Growth and Cost Savings

By providing clients with colorful, to-scale event designs and virtual walkthroughs, event floor plan software sets you apart from competitors. This leads to increased sales, additional add-ons, and improved return on investment. Moreover, the time saved using software directly translates into cost savings through increased productivity.

Real-time Collaboration

Most event floor plan apps are cloud-based, enabling seamless online collaboration with clients, prospects, and team members. By sharing information and ideas instantly, you can streamline productivity and accelerate decision-making processes, ensuring smooth event execution.

Single Place to Securely Manage Design Data

Gone are the days of tracking down scattered information across multiple platforms. Online event floor plan software consolidates all your event layout data into one convenient location, making it easy to manage. Additionally, these applications offer backup redundancy and security features to protect your valuable data.

Top Event Floor Plan Software Applications

1. Planning Pod

Planning Pod is highly favored by event professionals due to its speed, flexibility, and simplicity. With its comprehensive online event floor plan creator, you can effortlessly lay out events using ease-of-use features like snap-to grids, multi-object editing, and smart zoom. Customization options, extensive element libraries, and CAD room outline compatibility further enhance the tool's capabilities. Planning Pod also offers timesaving seating chart software tools, collaboration features, and event management functionalities, making it the ideal all-in-one software for event design.

Planning Pod Image Source: starevent.vn

2. AllSeated

AllSeated stands out with its innovative approach to event layout software. This tool offers to-scale designs, real-time collaboration, and an extensive library of floor plans. Notably, it features a table and buffet builder, allowing you to create tabletop layouts complete with tableware and centerpieces. With virtual 3D imagery of event setups, AllSeated provides an interesting perspective on event layouts.

3. SmartDraw

SmartDraw is a versatile design tool that competes with Microsoft Visio, offering a range of diagrams and floor plans. It excels as an event floor plan software and supports home floor diagrams, flowcharts, organizational charts, and process flow diagrams. With an extensive element library, compatibility with CAD drawings, and integration capabilities, SmartDraw is a powerful tool for event design.

4. Social Tables

Social Tables, recently acquired by Cvent, combines event layout software with lead management tools for event venues. This software offers exceptional online collaboration features, including commenting, file storage, and real-time editing. It also provides sales tracking tools and event CRM management features to streamline contact management and prospect tracking.

5. 3D Event Designer

3D Event Designer prides itself on its CAD-like software, enabling realistic depictions of event layouts. Compatible with any device, this software offers reusable templates and the option to import elements from your inventory. It also includes buffet and beverage station design options, a seating chart maker, and an embeddable widget for displaying designs on your website.

6. Vivien Event Designer

Vivien Event Designer is a comprehensive event floor plan software that closely resembles a true CAD layout program. This tool offers an array of features for creating 2D and 3D floor plan diagrams. Its drag-and-drop convenience and wizards allow users to quickly create floor plans, timelines, graphs, and charts.

7. Edraw

Similar to SmartDraw, Edraw provides diagramming software for various designs, including event floor plan diagrams, flow charts, org charts, Gantt charts, and network diagrams. With a large element library, compatibility with Mac and PC, and downloadable/printable options, Edraw caters to diverse needs beyond events.

Key Features of Event Floor Plan Software

Event floor plan software typically includes the following features:

Element/Object Library

Most programs offer a comprehensive library of floor plan objects, including furniture, tables, chairs, walls, and audio visual elements. Customizable element libraries provide added flexibility.

Seating Arrangements and Charts

Solid event design tools feature seating arrangement software with integration capabilities for guest list management. This allows you to easily place attendees at tables and chairs in your floor plans.

2D and 3D Diagrams

While 2D event layouts are standard, some applications offer 3D output options for enhanced visual effects.

Templates and Floor Plan Database

The ability to create, save, and reuse event floor plan templates saves significant time. Storing floor plan designs and templates in a shareable online database further streamlines your workflow.

Customer Support

Look for software options with helpful customer support, including email, live chat, and phone assistance. Regular updates and future developments should also be part of the package.

Drag-and-Drop Functionality

Efficiently pick up, move, or edit items with ease. Snap-to guides assist in laying out floor plan elements.

Capability of Handling All Event Types

The best software should accommodate various event types, from banquets and weddings to conferences, meetings, and even theater setups.

Compatibility with All Devices

Expect event floor plan software to be compatible with smartphones, tablets, and both Mac and PC computers. Mobile-friendly features or stand-alone floor plan apps are essential.

Downloadable Files and Printing

Output options such as downloadable files (PDF, PNG, JPG) and shareable links should be available to showcase your floor plan designs.

Uploading Current CAD or Background Room Image Files

Software that allows you to upload existing CAD designs or images as templates simplifies event setup processes.

Indoor and Outdoor Compatibility

Ensure the software caters to both indoor and outdoor event spaces.


Look for software options that offer live demos or free trials, enabling you to test drive the software at your convenience.

Complementary Features for Enhanced Functionality

While not all software includes these extras, those that do can significantly enhance your work life:

  • File storage for event floor plan designs, templates, and other files
  • Guest check-in functionality, including mobile compatibility
  • Guest lists and RSVP capabilities for attendee tracking and registration
  • Integrations with other programs and platforms (CRM tools, email software, accounting software, etc.)
  • Inventory management for importing precise items from your inventory
  • Menu and meal management for catering businesses and venues offering food services
  • Name badges and table tents, typically downloadable files outputting to Avery templates
  • Reports, including downloadable seating charts and guest list information
  • Task management for tracking assignments, due dates, and progress
  • Timelines and schedules for detailed event planning and itineraries

Who Uses Event Floor Plan Software?

Event floor plan software caters to a wide range of users, including:

  • Catering companies and caterers
  • Corporate event planners
  • Conference centers
  • Corporate facilities
  • Event hosts
  • Event planning firms
  • Event venues
  • Hotels and bed-and-breakfasts
  • Meeting planners
  • Nonprofits and charities
  • Reception halls
  • Restaurants
  • Solo event planners
  • Stadiums and arenas
  • Universities, colleges, and schools
  • Wedding planners

Whether you're organizing a gala, a fundraiser, a seminar, or a wedding, event floor plan software can streamline your event design process and elevate your event experiences.

Now that you're equipped with this comprehensive guide to event floor plan software, you can confidently choose the best tool for your needs. Embrace technology, save time, and create stunning event designs that leave a lasting impression. Happy planning!