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43 Event Management Software Tools You Need to Know About

How would you feel if we told you that you can gather an army of robots to do all the grunt work for your events? This isn’t science fiction: this is the power of event...

How would you feel if we told you that you can gather an army of robots to do all the grunt work for your events? This isn’t science fiction: this is the power of event management software!

The best event software can help you streamline and automate:

  • Processing registrations
  • Payments and ticketing
  • Marketing and promotion
  • Project management
  • Scheduling
  • And more!

Ariana Stecker, a leading expert in the event planning world and the Chief Operating Officer at Save the Date®, says that the top event managers are the ones who leverage technology the most. For example, she’s seen clients easily raise 20% more funds from their events simply by using software tools for online event registration and bidding.

Event management software doesn’t just help you behind-the-scenes—it also makes the event experience more enjoyable for your attendees. With the right software, you can increase event attendance and raise more money for your organization.

In this post, we’ll answer key questions like:

  • What is event management software in the first place?
  • What is event management software used for?
  • What should you look for in events software?

Better yet, we’ve included a comprehensive list of our 43 favorite event management software tools and platforms!

Let’s explore which options are best for you.

What Is Event Management Software?

Event management software is any software that helps event managers plan, organize, and execute events. This software can either be an all-in-one event management platform or software that can help you with individual items on your event planning checklist.

The tasks and processes that benefit from events software include:

  • Project management
  • Event marketing
  • Building a registration website
  • Accepting registrations and payments
  • Sending out invitations, updates, and other communications
  • Managing RSVPs
  • Managing information about guests (e.g. dietary restrictions)
  • Creating floor plans and seating charts
  • Managing relationships with past, current, and potential guests
  • Managing relationships with vendors
  • Managing volunteers
  • Creating schedules
  • Checking in guests at the event
  • Organizing virtual and/or hybrid events
  • Providing a virtual platform for guests to network
  • Managing budgets
  • Creating reports about finances, attendees, fundraising, etc.

The events software you choose largely depends on the gaps you need filled. For example, if you’re planning a conference with multiple stages and streams of programming, looking specifically into event scheduling software could be extra valuable!

What Should I Look For in Event Management Software?

With so many event management software options out there, it can be overwhelming to choose which one is right for you.

As you explore the options, ask yourself if they:

1. Meet your specific needs

Will your event be in-person, hybrid, or virtual? The right software should have capabilities that will allow you to execute the type of event you’re planning.

For example, if your event is virtual, you’ll likely need:

  • A website
  • A virtual platform
  • Video-conferencing capabilities
  • A mobile app

Keep in mind that it may not be possible to find every feature you’re looking for in a single event software within your budget! In this case, it’s perfectly fine to use a combination of tools.

2. Have good reviews

Curious about whether or not a software will work for you? Check on what other people are saying about it!

Head to sites like Capterra or G2 to read detailed reviews about your software options and testimonials from real event managers who’ve used them. Pay special attention to event managers that run similar events to you! Their perspective will likely be the most valuable.

3. Are user-friendly

Event planning is hard enough already, and your software should make your job easier, not cause additional headaches! Event management software should be user-friendly, intuitive, and quick to learn for beginners.

If possible, look for an event management platform that offers multiple different features or, at the very least, integrates with related tools for a more seamless experience. For example, your event registration tool should communicate instantly with your member management software.

16 All-In-One Event Management Software Options

Don’t want to use a hundred different platforms for one event? Events management software is the way to go!

Here’s a list of our favorite event software picks that cover all your event needs:

1. Wild Apricot

WildApricot HOA Software

If you’re looking for a complete solution to run every aspect of your membership organization, not just your events, Wild Apricot is for you.

Wild Apricot is the #1 rated event and membership management software used by over 20,000 organizations.

Along with event management, Wild Apricot’s complete all-in-one platform offers:

  • A website builder with a built-in payment processor
  • Online registration tools
  • A fully searchable contact database
  • Mobile event registration through the free app
  • An emailing system with professionally designed email and newsletter templates.

It also has a free 60-day trial! In just an afternoon, you can have a full website and event calendar setup to begin registering event attendees and processing online payments instantly.

Pricing: Plans start at $60/month.

Click through to start your free trial of WildApricot and leverage event management software that will boost attendance.

2. MemberClicks

MemberClicks

While Wild Apricot is perfect for many small organizations, MemberClicks builds integrated membership management software solutions specifically for small-to-midsize professional associations, trade associations, and chambers of commerce.

MemberClicks is built to save time, save money, grow membership, and boost revenue with:

  • Intuitive association management systems
  • Learning management software
  • Event management solutions
  • Job board software

Learn more about how MemberClicks can help your organization by connecting you to connected solutions!

Pricing: Available upon request.

3. Personify’s GTR

Personify's GTR

GTR provides the conference and tradeshow industry with innovative technologies designed to improve and simplify every event. With quality customer support, global reach, and consistent innovation in event technology, GTR “stands apart as a full-service, white-glove solution when it is needed and do-it-yourself event technology when you do not.”

Pricing: Free trial, free version. Contact for details.

4. A2Z Events

A2Z Events

A2Z Events is perfect for large organizations who want to give their attendees the best experience possible. With features such as floor plan management, online sales, an exhibitor portal, and powerful reporting, you’ll be able to succeed from event planning to execution.

Pricing: Available upon request.

5. Amilia

Amilia event management software

With online event registration, reporting, CRM, fundraising, billing, and more, Amilia is a complete event management software for any organization.

Pricing: Plans start at $99/month.

6. Stova

Stova event management software

Stova is a robust online event management platform that simplifies registrations while helping you to plan, market, and manage even the most complex events. It integrates with SalesForce.com, Cliqbook, Pathable, and other services.

Pricing: Available upon request.

7. Bizzabo

Bizzabo event management software

Bizzabo is an all-in-one event management platform that helps organizers create successful events by empowering them to build amazing websites, sell tickets, grow communities, go mobile, and maximize event experiences using a beautiful, user-friendly platform.

Pricing: Available upon request.

8. Cvent

Cvent event management software

Cvent is a flexible, easy-to-use online event management software that helps increase event attendance and engagement. The platform automates many management tasks (data analytics, event marketing, event registration, etc.) to save your time. You can track your attendees in real-time and build event reports to navigate every aspect of the event process.

Pricing: Available upon request.

9. Event Leaf

Event Leaf event management software

Event Leaf is an event management system offering event creation, online registrations, an emailing platform, and many other options like printable event badges.

Pricing: Free limited plan. Paid plans start at $1/attendee.

10. Eventbrite for Nonprofits

Eventbrite event management software

Eventbrite for Nonprofits lets you set up an online registration page for your event in minutes. You can take advantage of Eventbrite’s promotional tools to send email invitations or publicize your event on social networks. Their free event registration app lets you manage your event and check in guests, anywhere.

Pricing: Plans start at 2% + $0.79 per ticket

11. Eventzilla

Eventzilla event management software

Eventzilla’s event management platform offers a complete event registration and ticketing platform for classes, conferences, fundraisers, social events, and more. Features include barcode ticket scanning, box office management, print-at-home tickets, mobile ticketing, and reserved seating options.

Pricing: Plans start at $1.50 per ticket.

12. MyEvent

MyEvent event management software

Choose from pre-designed templates and set up your website for any type of event in minutes with MyEvent’s events software. Add photo albums, countdown timers, polls, and connect your social media accounts.

Pricing: Available upon request.

13. OpenConf

OpenConf event management software

OpenConf is an abstract submission and review management system used extensively by events and journals across a wide set of industries in over 100 countries and by authors and reviewers in more than a dozen languages. The event scheduling software is available for download or cloud-based and has consistently received rave feedback for its outstanding support.

Pricing: Plans start at $250 per year.

14. Paperless Transactions

Paperless Transactions event management software

Paperless Transactions’ event management platform lets you build custom event pages, giving pages, storefront pages, forms, and more. Get the word out about your events by sending mass text alerts and make event management easier with software designed for event registration and ticketing.

Pricing: Plans start at $75/month with a $500 setup cost.

15. Planning Pod

Planning Pod event management software

Planning Pod is an all-in-one online event management platform that streamlines how you plan your events by organizing all your event information in one convenient place. Their application’s 30+ easy-to-use tools are mobile-responsive and can be used by your team members to manage attendees, check-ins, budgets, schedules, floor plans/layouts, tasks, checklists, calendars, files, surveys, vendors, sponsors, volunteers, and more!

Pricing: Available upon request.

16. ConfTool

ConfTool event management software

VSIS ConfTool and ConfTool Pro are web-based event management systems developed to help you organize academic conferences, workshops, congresses, and seminars efficiently. They support the submission, peer-reviewing, and scheduling process, as well as participant registration, invoicing, and management.

Pricing: VSIS ConfTool is free; pricing for ConfTool Pro is available upon request.

17. Whova

Whova event management software

Whova provides an award-winning event management system to save organizers time and create a modern and engaging event. The Whova all-in-one event management software includes the Whova event app, powerful event marketing solution, and many other features such as name badge generation, attendee check-in, and program management tools.

Pricing: Available upon request.

These 16 all-in-one event management software options cover everything you need to plan, organize, and execute successful events. Choose the one that best fits your organization's needs and start saving time and increasing attendee satisfaction today!

Stay tuned for the next section where we explore event scheduling and organization tools.


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