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2 Easy Methods to Schedule Out Of Office in Microsoft Teams

In this post, you will discover two simple ways to schedule and set Out of Office status in Microsoft Teams. By following these steps, you can easily inform others that you are unavailable and set...

In this post, you will discover two simple ways to schedule and set Out of Office status in Microsoft Teams. By following these steps, you can easily inform others that you are unavailable and set expectations for when they can expect a response from you.

Automate Out of Office Messages

Out of office messages, also known as automatic email replies or autoresponder email messages, are commonly used to notify contacts that you are away from work. With Microsoft Teams, you can now schedule and configure Out of Office status effortlessly.

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Once you have scheduled your Out of Office status and message in Microsoft Teams, you will see automatic replies turned on in Outlook with the exact time range and message you have set in Teams. Any changes made to the Microsoft Teams Out of Office status will be immediately reflected in Outlook.

As an end user, you have the flexibility to choose either Microsoft Teams or Microsoft Outlook to set your out of office status. However, I find that scheduling Out of Office in Microsoft Teams is a quicker and more convenient option.

Let's explore the two methods to enable Out of Office status in Microsoft Teams, both of which lead to the same set of settings.

Method 1: Enable Automatic Replies in Teams Settings

  1. Launch the Microsoft Teams client.
  2. Click the Ellipsis (three horizontal dots) in the top-right corner and select Settings.
  3. On the Settings window, navigate to the Out of office section and click Schedule.
  4. Turn on automatic replies and include your out of office message.

Schedule Out Of Office in Microsoft Teams Schedule Out Of Office in Microsoft Teams

On the General window, look for the Out of Office option that allows you to schedule and set automatic replies. Click Schedule.

Schedule Out Of Office Status Microsoft Teams Schedule Out Of Office in Microsoft Teams

Now you can compose a message that informs others of your unavailability. This out of office status will be synchronized with your Outlook calendar.

Enable Turn on automatic replies and type your personalized out of office message in the text box. This message will be displayed when people contact you in Teams or view your profile. It will also be sent as an automatic reply in Outlook.

Configure Out Of Office In Microsoft Teams Configure Out Of Office In Microsoft Teams

Method 2: Schedule Out of Office from Profile Picture

An alternate method to schedule Out of Office in Microsoft Teams is by doing it directly from your profile picture. Follow these steps:

  1. Launch Microsoft Teams on your computer.
  2. Go to your profile picture at the top of Teams and select Set status message.

Schedule Out of Office in Microsoft Teams from Profile Picture Schedule Out of Office in Microsoft Teams from Profile Picture

  1. Choose the Schedule out of office option.

Schedule Out of Office in Microsoft Teams from Profile Picture Schedule Out of Office in Microsoft Teams from Profile Picture

  1. On the Out of Office window, activate the toggle next to Turn on automatic replies.
  2. Type your Out of Office message and select whether to send replies outside your organization to all external senders or only your contacts.

You can also specify the start date, end date, start time, and end time for when the out of office messages will be sent to users.

Schedule Out of Office in Microsoft Teams from Profile Picture Schedule Out of Office in Microsoft Teams from Profile Picture

By following either method, you will successfully schedule and set Out of Office in Microsoft Teams. Enjoy your time off without worrying about missed messages or delayed responses!

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