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19 Event Planning Quotes to Inspire EventProfs to Conquer Roadblocks

Planning an event or conference is never easy. The process can be long and, often, a little bumpy as planners attempt to balance brand and sponsor interests, attendee must-haves, and other high-value integrations. All of...

Event Planning

Planning an event or conference is never easy. The process can be long and, often, a little bumpy as planners attempt to balance brand and sponsor interests, attendee must-haves, and other high-value integrations. All of this is par for the course when you're an event professional — it's part of the good, the bad, and the ugly of organizing successful programming, no matter how long you've been in business.

And when you need a little pick-me-up? Check out these great quotes from industry pros and experts in all things planning. No doubt these will inspire you even on your toughest days.


1. "Plans are nothing. Planning is everything." - Albert Einstein

Is there anything more critical to an event planner's process than planning, planning, and planning some more? Having big ideas is great, but they're nothing without rolling up your sleeves and getting down to the actual planning that goes into any significant event or program. And, at the end of the day, that's everything.

2. "To achieve great things, two things are needed: a plan and not quite enough time." - Leonard Bernstein

As an event professional, you likely never feel like there's enough time. There are so many things to do, but ask yourself whether you are spending too much time on repeating tedious manual tasks. You need the right tools to automate your tasks and save time on event planning.

3. "If you don't know where you are going, you'll end up somewhere else." - Yogi Berra

Events don't just happen. Don't just focus on the here and now but instead have an overarching view of your end goal. By following the path, you'll likely end up exactly where you want to be — or, at least, close enough! Without those self-imposed marching orders, you'll waste time and could even end up far from your end goal.

4. "Give me six hours to chop down a tree and I will spend the first four sharpening the axe." - Abraham Lincoln

Don't feel pressured to push ahead if you haven't laid the right groundwork yet. Spend the time getting your ducks in a row to ensure that when event day comes, you're 100% prepared and ready for action. There are so many event management tools available to make your planning process more efficient.

5. "It takes as much energy to wish as it does to plan." - Eleanor Roosevelt

Stop dreaming and start doing. There is no need to reinvent the wheel when it comes to event planning. Learn from other successful events and implement their tried and tested strategies. Engaging attendees is the top event trend today, so explore ways to make your event more exciting and participative.

6. "Let our advance worrying become advance thinking and planning." - Winston Churchill

Instead of getting caught up in event minutiae, focus on what you can control — the forethought and planning that leads to a fantastic end result. Don't let pre-event panic mode take over. Stay calm, think ahead, and ensure every detail is accounted for.

7. "Without leaps of imagination, or dreaming, we lose the excitement of possibilities. Dreaming, after all, is a form of planning." - Gloria Steinem

To plan a great event, you need ambition. Don't settle for what you are comfortable with; strive for what might seem unattainable. With hard work and strategic thinking, you can transform even the most basic ideas into something extraordinary.


8. "So live life with your eyes wide open so you can embrace unexpected moments because you never know when you will be inspired." - David Tutera, celebrity wedding planner

While planning is key, it's also important to embrace the unexpected. Inspiration can come from the most unexpected places, and often the most memorable moments in an event are unplanned. Roll with the punches and make the most of every unexpected opportunity.

9. "Just because you have planned something doesn't mean it is going to happen." - Jung Lee, celebrity event planner/producer

Event professionals know that anything can happen at any time. Missteps can occur, but with careful planning, you'll know how to react and get things back on track. Adaptability and quick thinking are essential skills for every event professional.

10. "Some people look for a beautiful place. Others make a place beautiful." - Hazrat Inavat Khan, Sufi teacher

Event professionals have the ability to see possibilities and transform ideas into something extraordinary. With hard work and strategic thinking, even the most basic concepts can be turned into remarkable experiences for attendees.

11. "If Plan A didn't work, the alphabet has 25 more letters. Stay cool." - Unknown

Sometimes even the best planning isn't enough to keep Plan A on course. But that's okay! Adapt and move forward with Plan B, C, D, or even further down the alphabet. Often, the only person who notices a shift in plans is you.

12. "I did then what I knew how to do. Now that I know better, I do better." - Maya Angelou

Event professionals continuously learn and improve with each event. Embrace the learning opportunities from previous events' mistakes and challenges, and continuously strive to enhance your event planning capabilities. Every event is an opportunity for growth and improvement.


13. "Someone's sitting in the shade today because someone planted a tree a long time ago." - Warren Buffett

The fruits of your labor may not be evident during the planning process, but they will be appreciated by attendees and stakeholders after the event. The groundwork you lay and the attention to detail will contribute to a memorable and successful event.

14. "Good fortune is what happens when opportunity meets with planning." - Thomas Edison

A great event is not based on luck or timing; it's the result of meticulous planning and strategic thinking. Seize the opportunity to execute your plans and deliver an exceptional event.

15. "Good planning I've always thought is in the details...Plan it out, make it interesting, and you're sure to pull it off!" - Eddie Ross, author/editor, and producer

Attendees, sponsors, and partners are looking for great content, programming, and a memorable experience. Focus on the details, make it interesting, and leave a positive impression.

16. "It always seems impossible until it's done." - Rachel Mueller-Lust, event planner

Despite any doubts or challenges, remember that the impossible can become possible. With careful planning and execution, you can overcome any obstacles and deliver a successful event.

17. "Good plans shape good decisions. That's why good planning helps make elusive dreams come true." - Geoffrey Fisher

When you see the full picture and witness the success of your planning efforts, you'll realize the impact of your insights and foresight. Dreams do come true when you put in the effort and plan ahead.

18. "There are some people who live in a dream world, and there are some who face reality; and then there are those who turn one into the other." - Douglas H. Everett

Event planners have the unique ability to bridge the gap between dreams and reality. By blending imagination with practicality, you can create extraordinary experiences for attendees.

19. "Perfection is not attainable, but if we chase perfection, we can catch excellence." - Vince Lombardi

Strive for perfection, knowing that it may not be attainable. Embrace the imperfections and challenges that come with event planning, and focus on achieving excellence according to your own definition.

Now it's your turn! What keeps you inspired and moving forward as a planner? Share your words of wisdom and favorite quotes with fellow event professionals. Remember, your passion and expertise can inspire others in their event planning journey.