The Key Responsibilities of an Event Organizer: Salary, Duties, and Qualifications

Are you interested in becoming an event organizer? Discover the main tasks, responsibilities, salary, and qualifications required for this exciting job. Tugas Pokok Event Organizer via pixabay.com/PlushDesignStudio/ The Main Responsibilities of an Event Organizer Event...

Are you interested in becoming an event organizer? Discover the main tasks, responsibilities, salary, and qualifications required for this exciting job.

Tugas Pokok Event Organizer Tugas Pokok Event Organizer via pixabay.com/PlushDesignStudio/

The Main Responsibilities of an Event Organizer

Event organizers are responsible for planning, organizing, and executing various events. This job is highly favored by many, especially the younger generation, as it allows individuals to unleash their creativity and think outside the box.

The main tasks of an event organizer include:

1. Producer

As a producer, your role is to be responsible for the client and ensure the smooth running of the event. Your tasks may include:

  • Planning the event
  • Developing event strategies
  • Scheduling tasks
  • Managing and planning the budget
  • Coordinating all aspects of the event, from artists to sponsors
  • Evaluating the event's performance

In addition to these tasks, producers are also responsible for:

  • Overseeing event preparations and troubleshooting any issues that may arise
  • Analyzing and resolving problems
  • Evaluating the event's progress and providing reports

Producers work closely with different departments to ensure the success and smooth operation of the event.

2. General Affairs

The general affairs department is responsible for various administrative and technical tasks related to the event. Their responsibilities may include:

  • Checking the technical and non-technical administration readiness of the event
  • Documenting the event's progress from preparation to execution
  • Compiling reports from all divisions for event evaluation
  • Ensuring the readiness of facilities and infrastructure supporting the event

3. Finance

The finance department supports the producer's work. Their tasks may include:

  • Being fully responsible for financial matters related to the event
  • Creating the event budget with input from other departments
  • Creating financial flow reports
  • Developing strategies for smooth financial transactions
  • Preparing and organizing payment records and receipts
  • Managing and archiving purchase and expense documentation
  • Prioritizing financial matters

The finance department is responsible for all financial aspects of the event, from income to expenditure. They also handle all financial transaction records.

4. Traffic

The traffic department assists the producer. Their tasks include:

  • Collecting data and information related to the event
  • Overseeing the event's progress
  • Gathering information and work schedules
  • Disseminating information and work schedules to all event personnel, from artists to security personnel

5. Production Division

The production division plays a crucial role in event organization. Their tasks include:

  • Planning stage design, costs, and equipment
  • Preparing stage requirements
  • Monitoring stage readiness and equipment
  • Gathering stage-related information

The responsibilities of the production division include:

  • Ensuring the readiness of event support equipment such as generators, lights, sound systems, and more
  • Scheduling all production aspects, such as soundchecks and showtimes
  • Ensuring stage safety, including electrical voltage, stage height, and load capacity

The production division requires cooperation from all departments to obtain relevant information and data to ensure stage safety.

Within the production division, there are various roles that support the smooth running of the event. These roles include:

  • Production Manager: Coordinates all technical production activities, creates a comprehensive production plan, and collaborates with the producer on production-related issues.
  • Stage Manager: Ensures the stage's safety and cleanliness, arranges the stage according to the predetermined layout, oversees the stage equipment's integrity and safety, provides non-technical supplies such as drinking water, takes full responsibility for stage operations, makes equipment plots, determines stage feasibility, and checks stage safety measures.
  • Production Runners: Gather information to fulfill production needs, communicate directly with the production manager for procurement needs.

6. Backstage Facilities

Backstage facilities are responsible for organizing and preparing work behind the stage. Their tasks include:

  • Arranging and preparing backstage duties
  • Maintaining cleanliness and tidiness backstage
  • Providing necessary supplies to backstage areas
  • Supplying materials to various backstage locations

Backstage facilities are essential in supporting production tasks, such as providing tables, chairs, and artist tents.

7. Backstage Security

Backstage security plans and secures the entire stage area. Their tasks include:

  • Planning security measures for the entire stage area
  • Securing the stage area
  • Ensuring stage sterilization against unauthorized personnel four hours before the event
  • Managing stage access
  • Managing artist or performer security on stage
  • Blocking unauthorized individuals from climbing or entering the stage

8. Production Design Team

The production design team assists the production manager in stage design. They include:

  • Lighting designer
  • Sound designer
  • Sound operator
  • Lighting operator
  • Stage operator
  • Stage builder supervisor
  • Generator operator
  • Pyrotechnics operator
  • Multimedia operator

The positions mentioned above have shared responsibilities to ensure the smooth running of the event.

9. Front of House Division

The front of house division is responsible for managing the event site. They coordinate with various parties, including the police, authorities, audience, and more.

The front of house division has the following organizational structure:

Front House Manager

The front house manager's responsibilities include:

  • Ensuring the suitability of the venue
  • Coordinating with venue owners or managers regarding the event, time, and other details
  • Setting up strategies and security systems for the event location
  • Allocating the required workforce
  • Coordinating with all aspects that support the smooth running of the event, such as PMK, PPPK, and others
  • Overseeing and controlling entrance gates and other vital areas
  • Providing facilities to the audience, such as ticket boxes, toilets, and parking areas

10. Talent Treatment Division

The talent treatment division caters to the needs of performers or artists. Within this division, the structure consists of:

  • Talent treatment coordinator: Serves the needs of performers
  • Talent security: Protects and escorts artists or performers personally
  • Talent doctor: Ensures the health and well-being of performers, providing medical care if unexpected health issues arise

11. Imperseriat

The imperseriat division is responsible for managing all necessary permits for the event. They should also be knowledgeable about the event's location, activities, MC, and schedule, including the event end time.

12. Ticketing Division

The ticketing division handles ticket sales for the audience. Their tasks include:

  • Controlling ticket sales, expenditures, and revenue
  • Preparing the appropriate number of tickets based on the audience capacity
  • Managing ticket sales orders
  • Providing guidance and information on tickets
  • Supervising ticket sales at ticket boxes

13. Promotion Division

The promotion division plans and executes promotional activities for the event. They are responsible for planning promotions, designing promotional materials, and more.

It's important to note that organizing a large-scale event is no easy task. It requires a team of dedicated individuals to ensure its success.

Salary for Event Organizers

Salaries for event organizers vary depending on the company and its policies. For staff positions, the average monthly salary ranges between Rp 3,000,000.00. This amount does not include bonuses.

As a freelancer, you can expect to earn around Rp 250,000.00 to Rp 300,000.00 per day.

General Qualifications to Become an Event Organizer

The qualifications for event organizer positions may differ from one company to another. However, here are some common general requirements often used by companies when hiring:

Education and Experience

  • Male or female, maximum age of 28 years old
  • Minimum education of a bachelor's degree in communication or a related field
  • At least one year of experience in the same field
  • Quick adaptability to new environments
  • Hardworking and diligent

The above requirements are examples of the general criteria used when recruiting event organizers.

Skills and Abilities

Administrative requirements alone are not sufficient. You must also possess certain skills and abilities. Here are some examples:

  • Quick adaptability in new environments
  • Good communication skills
  • Resourcefulness, speed, and accuracy
  • Ability to handle work under pressure
  • Self-control
  • High level of discipline

You need to have at least some of the above skills and abilities, as event organizers often interact with various individuals.

How to Become an Event Organizer

Becoming an event organizer requires a highly target-driven team effort. Event organizers carry significant responsibilities for the success of the events they organize. If you are diligent, the salary you earn can be substantial.

Are you interested in becoming an event organizer? Start preparing yourself now.

That concludes our information on the main tasks of an event organizer. We hope this guides you in your journey.

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