15 Essential Items Every Planner Should Have at an Event

When you're at an event, unexpected situations can arise that you didn't anticipate. Despite all the planning and preparation, something will inevitably come up that requires immediate attention. But what if you could be prepared...

When you're at an event, unexpected situations can arise that you didn't anticipate. Despite all the planning and preparation, something will inevitably come up that requires immediate attention. But what if you could be prepared for any eventuality? We've got you covered!

Over the years, as experienced event planners, we've learned about the essential items that every planner should have on hand at all times. Whether it's a small gathering or a large-scale event, having these items will ensure that you're always ready for any event emergency.

Discover the Top Event Items Every Planner Needs

Top Event Items

Part 1: The Must-Have Planning Items

The first thing you need to pack are your essential and "backup" items. These items may seem obvious, but they are often overlooked. Here are some examples:

  1. Extra pens, scissors, and paper.
  2. Different types of tape (clear, duct, painter's, electric).
  3. Batteries of all kinds.
  4. Clipboards.
  5. Walkie Talkies.
  6. Labels.
  7. Thumb drives.
  8. Chargers.
  9. Emergency Kit.
  10. Mini Sewing Kit.

These are the basics that you should always have on hand. They may seem insignificant, but they can be lifesavers in many situations. From securing a tablecloth on a windy day to printing last-minute name tags, these items will make you look like a seasoned professional.

Part 2: The "In-a-Pinch" Planning Items

Turn Around Failing Hotel

  1. Extension Cord: Bring your own extension cord to the event venue. Some venues may charge for the use of extra cords or not have enough available. Having your own will save you time and money.
  2. Mini-Tool Box: Accidents happen, and something might get knocked over minutes before the event starts. Be prepared with a mini toolbox containing hammers, screwdrivers, zip ties, nails, and other handy tools.
  3. Bluetooth Stereo System: A Bluetooth speaker is not just for entertainment. It can come in handy if there are technical difficulties with the sound system. Set up a playlist, pair it with your phone, and problem solved!
  4. Folding Dolly: Hauling boxes around can be physically exhausting, especially in a large venue. Bring your own folding dolly to make transportation easier.
  5. Extra Dressy Outfit: Always have an extra dressy outfit nearby. You never know when a wardrobe malfunction or a last-minute dress code requirement may arise. Be prepared to save the day!

Now you have the must-have items for every event. Trust us, it never hurts to be over-prepared. Share your stories with us on Twitter @SocialTables about how these items saved your events. And remember, the most critical item of all is your Event Planner Toolkit.

Don't forget to stay tuned for more event planning tips and step-by-step guides. Happy planning!

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