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15 Best Scheduling Software Tools for Coworking Spaces

Scheduling can be a real headache, no matter what it's for. Whether you're trying to coordinate desk and room bookings at your coworking space or arranging meetings and events, it always seems more complicated than...

Scheduling can be a real headache, no matter what it's for. Whether you're trying to coordinate desk and room bookings at your coworking space or arranging meetings and events, it always seems more complicated than it needs to be. Luckily, there are some fantastic scheduling software tools out there that can take the pain out of the process. Here are 15 of the best room scheduling software tools for coworking spaces:


Watch videos of why to ditch your paper logbook Watch videos of why to ditch your paper logbook

Skedda is an online booking and scheduling software that is perfect for coworking spaces. It's also widely used in sports clubs and other types of businesses. What makes Skedda stand out is its simplicity and incredible customer service. Starting at just $5/month for a paid subscription, it's also reasonably priced. However, smaller spaces can make use of the free option and still get all the benefits.


OfficeRnD is a comprehensive software platform designed specifically for coworking space managers. It offers a range of tools, including CRM, member billing, contracts, and of course, scheduling and room bookings. With OfficeRnD, you can set up specific pricing and cancellation rules tailored to your coworking space's unique needs.


Cobot is a straightforward coworking space management software. Its standout feature is the self-service booking calendar, which seamlessly integrates with the invoicing system to automatically charge members based on their space and equipment usage.


Nexudus is a full-service coworking management application, ideal for larger spaces. It offers more advanced features than many of its competitors, including multiple integrations, a real-time room availability app, and comprehensive reporting capabilities.


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YArooms is an easy-to-use conference room booking app designed for iPhone users. One of its standout features is the YArooms Door app, which can be installed on a tablet mounted outside the conference room. This app provides real-time availability and allows for convenient on-site booking.

Meeting Scheduling Softwares


SavvyCal is a versatile scheduling app that prioritizes collaboration and finding the best meeting times. It offers the option for invitees to overlay their calendars within the scheduling page, eliminating the need to switch back and forth between different calendars. With SavvyCal, you can create customized scheduling links for various meeting types and even set unique availability hours for each one.


Vyte simplifies the process of scheduling meetings by automating the task of finding suitable times when all participants are available. Simply select a few possible meeting times, and Vyte will coordinate with the group and sync with everyone's calendars. With different pricing levels, Vyte is perfect for those managing multiple schedules.

HubSpot Meetings

HubSpot Meetings, part of the HubSpot Sales suite, streamlines the process of booking meetings. It allows others to select free times on your calendar, which then integrates seamlessly with Google Calendar, Office 365 Calendar, and HubSpot CRM. Its integration with other HubSpot Sales tools makes it a powerful asset for daily sales tasks and CRM tracking.


Doodle is a fantastic tool for scheduling meetings and events with groups of people. One of its standout features is that it doesn't require participants to create an account. It's simple, straightforward, and gets the job done efficiently.


Bookafy is an online booking platform that simplifies the process of booking staff, rooms/resources, and group events. With real-time availability updates, SMS reminders, and customizable options, Bookafy offers a beautiful customer-facing UI that can be easily integrated into any website.


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Event Scheduling Software


When it comes to getting your event noticed globally, Eventbrite is the go-to tool. With Eventbrite, you can create and promote your events while reaching a wider audience. It's a simple and effective way to spread the word about your event.


Splash describes itself as an "experience management software" and offers a comprehensive suite of event planning features. From website creation to integrated email marketing and low-fee ticket-selling, Splash provides everything you need to create memorable experiences.


Teamup is perfect for planning member events. With this application, you can easily create and share group calendars. While several pricing tiers are available, the basic free option allows for unlimited users and up to 8 sub-calendars, which is typically more than enough for most coworking spaces.

Other Resources

Looking for more ways to make your coworking space efficient and tech-forward? Check out these additional resources:

  • Office Management Tools You Need
  • 7 Must-Have Tech Tools for the Modern Office

Don't miss out on the opportunity to improve the coworking experience for you and your members. Join our interactive product tour and see visitor management software in action. Discover how The Receptionist can reduce front-desk stress and streamline routine tasks like check-ins and host notifications. Sign up for the tour below and get a 12-minute overview of how our solution can benefit your space!