12 Best Free Schedule Makers to Boost Productivity

Introduction: Managing your time effectively is essential for staying organized and preventing tasks from slipping through the cracks. Whether it's keeping track of lunchtime or scheduling team meetings, having a reliable free schedule maker can...


Managing your time effectively is essential for staying organized and preventing tasks from slipping through the cracks. Whether it's keeping track of lunchtime or scheduling team meetings, having a reliable free schedule maker can keep you informed and on track. In this article, we will explore the 12 best schedule makers and templates that can greatly improve your productivity, both at work and in your personal life.

Benefits of Using a Schedule Maker

If you have a busy schedule with multiple tasks, appointments, meetings, or events, using a schedule maker is a no-brainer. It helps you stay on top of your commitments and prevents important tasks from being forgotten. Here are some additional benefits of using a schedule maker:

  1. Stress relief: Creating a customized schedule provides a sense of order and helps you match your energy level, time, and availability with the tasks that need to be completed. It can also provide relief for students by allowing them to easily manage their class schedules.

  2. Enhanced productivity: When you plan out your tasks and projects using a schedule maker, you and your team can make more informed decisions and maintain a productive workflow.

  3. Preparation for emergencies: Custom schedules allow you to identify potential challenges before they happen. By quickly prioritizing and deprioritizing items as they arise, you can avoid the chaos of last-minute decision-making.

  4. Evaluating progress: A good schedule maker can make day-to-day tasks feel more familiar and less overwhelming. By becoming more familiar with your work and activities, you can improve your execution and better understand the time and effort required for each task.

  5. Calming others: For those in customer-facing roles, sharing detailed schedules can provide reassurance to customers and clients. It shows them that you are available and not double-booked. For team leads, sharing your daily schedule with your employees can help them add last-minute tasks without disrupting your workflow.

The 12 Best Free Schedule Makers

  1. ClickUp: ClickUp is a highly-rated productivity app and the best free online schedule maker available. It offers various views, including the Calendar View, which allows you to track your projects on a daily, weekly, or monthly basis. With ClickUp, you can easily filter tasks, share your calendar with others, and integrate it with other work apps.

Recurring Tasks to streamline repetitive work in ClickUp Set Recurring Tasks to streamline your work by choosing your meeting schedule and previewing it in your calendar in ClickUp

  1. Google Sheets: Google Sheets is a reliable option for creating schedules, especially if you prefer a centralized platform. It offers customizable templates and allows you to create columns and grids to organize your work schedule.

  2. Asana: While Asana is primarily known for its project management capabilities, it also includes scheduling features. You can use Asana's team calendar tool to organize both your team's schedule and your personal schedule.

  3. HubSpot: HubSpot's scheduling tool is perfect for those who frequently accept meetings. It allows you to set your availability and share your personalized booking links, ensuring that others only schedule meetings during your designated work hours.

  4. Excel: Excel is a popular choice for individuals and teams who prefer a spreadsheet format for their schedules. With Excel, you can easily divide your schedule into different sections, use color-coding and conditional formatting to highlight important tasks, and create weekly calendars.

  5. Canva: Known for its design capabilities, Canva also offers schedule templates that you can customize to fit your needs. With Canva, you can create visually appealing schedules and easily share them with your colleagues.

  6. Appoint.ly: Appoint.ly is a unique schedule maker that allows you to set your availability and create your own booking page. It's perfect for individuals who need to schedule appointments with clients or customers.

  7. Google Keep: While primarily a note-taking app, Google Keep can also serve as a simple schedule maker. It allows you to set reminders, create checklists, and organize your schedules in a clean interface.

  8. Calendly: Calendly is a powerful tool for setting meetings and sharing your availability with others. It's particularly useful if you often need to provide visibility into your available time slots for others to schedule meetings with you.

  9. Shiftly Schedule Maker: Ideal for teams with changing shifts, Shiftly provides an interactive rostering interface for employees and employers. It simplifies shift scheduling, tracks staff availability, and allows for easy schedule sharing.

  10. Doodle: Doodle is a user-friendly online schedule maker that can be used by both individuals and teams. It allows you to block off specific times of the day and easily collaborate with others to find suitable meeting times.

  11. Calendarpedia: If you prefer pen and paper, Calendarpedia offers a wide range of printable schedule templates. It's a great option for those who want simplicity and flexibility in their scheduling process.

Try an All-In-One Productivity Platform

While these 12 schedule makers are excellent options, if you're looking for a comprehensive productivity solution, consider trying ClickUp. ClickUp offers not only a powerful schedule maker but also a centralized workspace for managing your entire workflow. With customizable templates, various views, and collaborative features, ClickUp can greatly enhance your productivity.

Don't wait any longer! Give ClickUp a try and experience a fuss-free way to keep your life in order.