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10 Things To Consider When Planning Your Company Holiday Party!

The holidays are just around the corner, and it's time to start thinking about planning your company holiday party. Whether you're a first-time planner or have experience in organizing such events, there are always new...

Company Holiday Party

The holidays are just around the corner, and it's time to start thinking about planning your company holiday party. Whether you're a first-time planner or have experience in organizing such events, there are always new things to consider. At Picnic People, we've planned countless corporate holiday parties for San Diego companies, and we've picked up a few valuable insights along the way. So, here are 10 things to keep in mind when planning the perfect holiday function for your company.

1) Purpose & Goals

Clearly define the goals for your event. Ask yourself why you are planning this company event and what will make it a success. The purpose of an employee-only event, for example, may be to foster better communication and cooperation within your team. On the other hand, a family event could be focused on appreciating your employees and creating a fun experience for everyone. Knowing your objectives from the start will set you off on the right track. Remember, don't just plan for the sake of planning.

2) Event Dates

Once you have your goals in mind, it's time to dive into the details, starting with choosing a date. Consider the makeup of your group and take into account their family and personal obligations. Also, keep an eye on the calendar. December has only three Saturdays before Christmas, which can limit venue options and attendance. Hosting your company party at your office location and considering a Friday afternoon can be a clever way to overcome date issues.

3) Event Venues

Understanding the needs and preferences of your attendees will help you choose the perfect event venue. Select locations that are convenient and close to where your employees live to maximize attendance. Another great option is hosting the party onsite at your company. Inviting employees and their families to an event held at your office provides a comfortable setting and promotes loyalty among your employees and their families.

4) Alcohol or No Alcohol

Be aware of the rules and regulations of your chosen venue, especially if you plan on serving alcohol. Your company may also have internal policies to consider. One way to manage alcohol consumption is by distributing drink tickets at registration, limiting each person to a certain number of drinks. Allowing alcoholic beverages can enhance attendance and encourage interaction among your guests.

5) Activities & Entertainment

Activities and entertainment are essential to keep your guests engaged and enjoying themselves. Choose activities with multiple benefits for your party. For example, having Santa Claus onsite can be a great way to create a festive atmosphere. Santa can greet guests, hand out gifts, and pose for pictures with kids and families. Santa himself, along with his chair and wrapped gifts, can also serve as charming decor.

6) Themes & Decoration

Incorporating a fun theme is a fantastic way to get everyone excited even before the event begins. Encourage guests to dress according to the theme, such as wearing sweaters or participating in an ugly sweater contest. Consider investing in reusable decor items that can be used year after year, or hire an event planning company that can handle the setup and teardown, saving you time and effort.

7) Food & Beverage

When it comes to food and beverages, there are plenty of options to impress your guests. Aligning your selections with the party's theme can enhance the overall experience. For instance, if you're planning a tailgate-themed event, select sports-themed concessions to immerse your guests in the atmosphere. Consider incorporating fun stations like a build-your-own mashed potato or macaroni and cheese bar, or a gourmet hot chocolate and coffee bar.

8) Event Coordination and MC

Having onsite coordination and a Master of Ceremonies can make a significant difference in maximizing participation and ensuring the success of your event. Once you have everything booked and planned, from the food stations to the activities and entertainment, it's crucial to coordinate everything smoothly. Onsite coordination can be time-consuming, and it might prevent you from fully enjoying the event yourself. If you're short on time or resources, consider reaching out to an event planner like Picnic People for assistance.

9) Awards, Recognitions

Recognizing your employees through awards is a powerful way to show appreciation and boost company loyalty. Fun incentives and recognition work well in both employee-only and employee-plus-family event formats. Employee recognition goes a long way in increasing productivity in the office and event attendance.

10) Promote Your Party Internally

Planning a great party is pointless if no one attends. As soon as you've set the event date, start circulating a "save the date" notice. Follow up with event teasers, briefly mentioning the theme, activities, entertainment, and the food and beverages that will be served. Creating excitement well in advance of the event date will help ensure a higher attendance rate.

Contact a Picnic People Event Coordinator for help with planning your corporate holiday party. With the holidays right around the corner, Picnic People is here to help you show your employees how much you appreciate their hard work. From onsite events to off-site gatherings, employee-only corporate events to employee-plus-family company holiday parties, and events of all sizes, we've got you covered. Click here to Learn More!