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The Ultimate Holiday Party Planning Checklist

Make your company's holiday party a true success with this comprehensive checklist. The holiday season is the perfect time for companies to show appreciation to their employees and celebrate the year's achievements. However, organizing a...

Holiday party Make your company's holiday party a true success with this comprehensive checklist.

The holiday season is the perfect time for companies to show appreciation to their employees and celebrate the year's achievements. However, organizing a great holiday party requires careful planning and coordination. To help you plan your next company holiday party, we have put together a 10-step checklist that covers all the critical tasks.

1. Determine the Type of Event

The type of holiday party you choose will impact the date and cost. Luncheons are commonly preferred (51%), and evening parties come in second (38%). Consider your budget and the availability of your employees when deciding on the type of event.

2. Select a Date and Time

Most organizations schedule their holiday parties during the second (33%) or third week of December (28%). Fridays are the most popular day for holiday parties (50%), followed by Saturdays (16%) and Thursdays (15%). Keep in mind that December 14th (27%) is the most common day for holiday parties this year.

3. Create a Guest List

Decide who to invite to the holiday party. Most organizations invite all employees (61%), while some also include spouses/significant others (30%). Depending on the event, you may consider inviting employees' spouses and children as a gesture of inclusivity and family-friendly environment.

4. Choose a Venue and Caterer

Select a suitable venue for your holiday party, such as country clubs, restaurants, or hotels. It's common to use a caterer (74%) to provide food and beverages. Make sure to coordinate with the venue and caterer for a seamless experience.

5. Send out Invitations

Once the details are set, send out invitations at least a few weeks in advance. Consider the formality of the event and your budget when deciding between mailed invitations or email invitations. Ensure to request an RSVP by a certain date for better planning.

6. Select a Theme and Entertainment

Adding a theme and entertainment to your holiday party can make it more enjoyable and memorable. While entertainment is not a common practice for company holiday parties, it can enhance the overall experience for your guests. Get creative and think of unique ideas to make your event stand out.

7. Create an Agenda

A well-structured agenda ensures that your holiday party runs smoothly. Include timing for arrival, cocktails/appetizers, dinner/lunch, employee recognition, gift-giving, entertainment, and closure. This will help you keep track of the event and ensure that everything happens as planned.

8. Determine Your Alcohol Policy

Consider whether to serve alcohol and if it should be limited. While some companies choose to limit alcohol consumption (51%) by providing drink tickets, others opt not to set any restrictions. Make a decision based on your company culture and the preferences of your employees.

9. Give a Gift

Holiday parties are an excellent opportunity to show appreciation to your employees. More than half of organizations surveyed plan to give gifts to their employees. Gift cards (54%) and cash (17%) are the most common choices. Select a gift that reflects the values and interests of your employees.

10. Incorporate Recognition

Remember, holiday parties are not just for celebration but also for employee recognition. Take the time to acknowledge individual and team achievements throughout the year. Consider incorporating annual rewards into your holiday party to make it even more meaningful.

Regardless of your budget, what truly matters is the experience you create for your employees. Focus on making them feel appreciated and proud of their contributions to the organization. Foster a sense of camaraderie and ensure that everyone has a memorable time together. With this checklist in hand, your holiday party is sure to be a resounding success!

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